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4.3. PRSR 05-10-2000 — P--Q —.\ ( X City of Item #4.3. 1.J lk/ River MEMORANDUM TO: Mayor and City Council FROM: Patrick Klaers, Cit .,•."-inistrator DATE: April 17, 2000 SUBJECT: Community Recreation Update Councilmember Paul Motin is our city representative on the Community Recreation Board. Michele Bergh is the Recreation Manager. The next Community Recreation Board meeting is Monday, April 17, 2000. Attached for your review is this agenda packet. Paul and Michele will be in attendance at this City Council meeting to update the council on recent community recreation activities. • III s:\council\comrecud.doc 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD &Phone: (612)441-7420 • Fax: (612)441-7425 ,d- Kfacrs COMMUNITY RECREATION BOARD AGENDA Monday, April 17, 2000 La Rose's, Elk River 11:45am 1. Call meeting to order 11:45 a.m. 2. Consider April 17, 2000 Agenda 3. Routine Items a. Approve March 20, 2000 Community Recreation Board Minutes 4. Discussion/Board Action Items Position profiles for Secretary/Receptionist and Manager positions 5. Staff Reports/Informational Updates—report enclosed a. Staffing b. Summer Programming c. Emporium d. Web Site e. Youth Associations f. Skate Park • g. Update of Field Reservation Policy �. Community Reports a. Elk River b. Hassan Township c. Otsego d. Rogers e. ISD 728 7. Set next meeting Consider May 15, 2000 as the next regularly scheduled meeting 8. Adjournment Your attendance is always important. If you cannot make the meeting,please arrange to send an alternate. Please plan to arrive and have your meal ordered or help yourself at the buffet and be ready to begin meeting at 11:45 a.m. • Michele Bergh Community Recreation • Staff Report April 2000 Staffing We have hired a new staff person to replace Dan in the office. Her name is Darci Stiff. She is new to the area and has many years of office experience as well as experience dealing with the public. She started on Monday, April 10 and is working 5 hours a day, 4 days a week and will be working programs for us as well. She is doing wonderfully and we are happy to have her here. We have also filled both positions at Emporium and I am confident that we have hired two very good people for the positions. Summer Programs Summer programming is just about complete. The brochure is at the printer now and we are working on a flyer for the schools. We have also incluo;d a 1-page insert into the Elk River Current about our upcoming programs. We are looking at possible adding another basketball camp for elementary age kids as well as the cheerleading program. We've had wonderful feedback about the cheerleading program but are having difficulty finding someone to run it. We are going to keep trying and see if we can't get something set up before school is out so we can do some special marketing. Emporium We have concerts booked every weekend, except the holiday weekends, between now and the end of July. We try to keep them on Fridays as it is easier to staff and twice a week would be too much if we • did it all the time but they are starting to ask about Saturdays since the Fridays are filled. As the weather becomes warmer, we are having more kids hang out outside which is a challenge to deal with. They are generally well behaved but it does get louder when more of them are hanging around outside. Web Site We are almost done putting our summer programs on our web site. I would encourage you to visit it if you haven't recently. We have completely redone the appearance of it and I think it looks really nice. People will be able to view all of our programs, print out registration forms, and get other information about Community Recreation and youth associations. Since November, when we started our web site; we have had over 300 people look at it. We've had about 30 people look at it in the last two weeks so I believe it will be well used this summer. Youth Associations We are very busy working with the youth associations to coordinate field needs. We will be scheduling practices and games for softball, baseball and soccer. This will be somewhere around 200 coaches that we will need to schedule fields for. Our office is working with the associations to figure out the best procedure to follow for the practices so that it is easy for everyone to follow. We are planning to issue permits to each coach so that they will have documentation showing that they have the field reserved. Skate Park There has been some renewed interest in the skate park here in Elk River so we are working on getting that up and running again. There are some ramps that have been completed that some students are . interested in placing on the site but we need to wait for information from our insurance carrier. Lutheran Brotherhood has also contacted us about possibly donating $500 to help develop the park. Update on Field Reservation Policy I am working with the City of Elk River attorney to develop a policy. He will forward me something as soon as it is complete. I believe we will need to wait until next year to implement this policy if we make the change as the season will be too far along this year before we get have a new policy finalized. AQL,e5 o • • COMMUNITY RECREATION BOARD MINUTES Monday, March 20, 2000 La Rose's, Elk River 45 am tendance: Recreation Board Members: Mark Strater—ISD#728, Paul Motin—City of Elk River, Virginia Wendell—City of Otsego, Roger Rosenquist—Hassan Township Staff: Charlie Blesener—ISD#728 Community Education, Michele Bergh - Community Recreation Excused: Gary Eitel —City of Rogers 1. Called meeting to order 12:10 p.m. 2. Consider March 20, 2000 Agenda Motion to approve agenda made by Paul Motin, seconded by Virginia Wendell. 4-0. 3. Routine Items a. Approve February 28, 2000 Community Recreation Board Minutes Motion to approve minutes made by Virginia Wendell, seconded by Paul Motin. 4-0. 4. Discussion/Board Action Items a. 1999 Annual Report Motion to approve the 1999 Annual Report made by Paul Motin, seconded by Virginia Wendel, 4- 0, with the following changes: Change "other" to "non-resident" on chart b. Field Scheduling Policy • Motion to approve concept of policy that would require all organizations requesting fields through our department to provide proof of insurance, a copy of Articles of Incorporation or a similar document, signed affidavit that official board members and coaches have undergone and passed a background check and a signed waiver of responsibility was made by Paul Motin, seconded by Roger Rosenquist. 3-0. Virginia Wendell abstained. c. Consider salary increase for RaeAnn Gardner Motion to approve salary increase of$1 per hour, which brings her salary to $20,869, was made by Roger Rosenquist, seconded by Paul Motin. 4-0. 5. Staff Reports—enclosed with agenda 6. Community Reports a. Elk River—May have a Park and Rec Commission member serve the Board as an alternate to Paul. Also working on improvements to the Youth Athletic Complex b. Hassan Township—Elections held, they have two new members on their town board. c. Otsego—Working on a new development. d. Rogers—none e. ISD 728 —Continuing to work on pool issue and upcoming bond. Also, working on a joint facility with the City of Elk River. 7. Set next meeting date April 17, 2000 will be the next regularly scheduled meeting •8. Adjournment Motion to adjourn was made by Roger Rosenquist, seconded by Paul Motin. 4-0. Page 4 6041. ---m-r-- - 4 „ WM) • Community Events , „.4,01, *...... Household Hazardous Waste Collection Day Don't Forget When: Saturday May 20, 2000 Where: Sherburne County Government Center, Highway 10, Elk River What: Oil Based Paints Pesticides '"` The Law Enforcement Open Stains/Varnish Pool Chemicals ,.,,,� House and Pet Vaccination/ Old Fuels Adhesives ' � . Licensing Clinic on Saturday May Paint Thinner Cleaners 6, 2000, 10 am to 2 pm (Pet Clinic Solvents Wood Preservatives '""- ''` from 10-1) at the Elk River Police Flammables Station, 13065 Orono Road. Cost: Free for Sherburne County Residents How: Pre-registration required. Call Zoning Office at 241-2900 or 1-800-438-0578 Elk River Arena Spring Jose Cole's Circus Elk River Arena's Skills Plus Arts & Craft Fair Hockey School r Tuesday, May 23rd - 7 pm July 10th through July 28th • Sponsored by the Elk River '"' Esc Skate Club This Year's Scheduled Instructors: a .; -cP. Dan Hinote Saturday, May 6 - 9 am to 4 pm Tickets Available at Paul Martin ` Sunday, May 7 - 10 am to 3 pm Coborns Foods John Brummer Tom Aulik %- Free Admission ',-, w' Information Available at the Arena For information regarding other events at the Arena call 441-2955 3rd Annual Safety Camp Gagne Park Clean-up The Park and Recrea- Tuesday & Wednesday June 13th & 14th tion Commission is sponsor- 8 am-4 pm Lions Park in Elk River ing a volunteer event on Fee: $10 Sunday, May 7, 2000, from 44 noon to 4 pm. The volun- ♦ Fee includes T-shirt, hat, goodie bag, lunch both days, and a teer event is an opportunity to clean up special gift Gagne Park, located at the end of Waco • Activities include touring a fire escape house and a car burn Street south of the railroad tracks and (weather permitting) north of the Elk River. This yet undevel- ♦ Topics covered include first aid, electrical safety, fire safety, oped park is in need of trash clean up conflict resolution and boundary markers. If you would ,nd egistration begins April 26th for Elk River residents only like to volunteer, need directions, or • Registration opens to all communities May 15th would like more information, please con- * Participants must provide proof of age at the time of registra- tact Michele McPherson at 441-4902. tion: please include a copy of a document showing age. BALANCE SHEET APRIL 30, 2000 Date: 05/02/00 Time: 8:50am MN CITY OF ELK RIVER Page: 1 As of: 04/30/00 Balance 1111/Type: SR SPECIAL REVENUE Fund: 225 PARK DEDICATION Assets CURRENT ASSETS 1010 Cash 736,142.73 CURRENT ASSETS 736,142.73 Total Assets 736,142.73 Reserves/Balances FUND EQUITY 2400 Fund Balance 679,410.18 2600 Change In Fund Balance 56,732.55 FUND EQUITY 736,142.73 Total Reserves/Balances 736,142.73 Total Liabilities & Balances 736,142.73 • • REVENUE/EXPENDITURE REPORT APRIL 30, 2000 Date: 05/02/00 Time: 8:51am MN CITY OF ELK RIVER Page: 1 For the Period: 04/01/00 to 04/30/00 Original Budget Amended Budget YTD Actual CURR MTH Encumbered YTD Unenc. Balance t Bud Fund: 225 PARK DEDICATION 'es FOR SERVICES 'ark Dedication Fee 0.00 0.00 50,060.00 9,800.00 0.00 -50,060.00 0.0 CHARGES FOR SERVICES 0.00 0.00 50,060.00 9,800.00 0.00 -50,060.00 0.0 OTHER REVENUE 3621 Interest Income 0.00 0.00 7,718.45 0.00 0.00 -7,718.45 0.0 OTHER REVENUE 0.00 0.00 7,718.45 0.00 0.00 -7,718.45 0.0 Revenues 0.00 0.00 57,778.45 9,800.00 0.00 -57,778.45 0.0 Expenditures Dept: 510.511 PARK MAINTENANCE SUPPLIES 4219 Operating Supplies 0.00 0.00 1,045.90 1,045.90 0.00 -1,045.90 0.0 SUPPLIES 0.00 0.00 1,045.90 1,045.90 0.00 -1,045.90 0.0 PARK MAINTENANCE 0.00 0.00 1,045.90 1,045.90 0.00 -1,045.90 0.0 Expenditures 0.00 0.00 1,045.90 1,045.90 0.00 -1,045.90 0.0 Net Effect for PARK DEDICATION 0.00 0.00 56,732.55 8,754.10 0.00 -56,732.55 0.0 Change in Fund Balance: 56,732.55 Grand Total Net Effect: 0.00 0.00 56,732.55 8,754.10 0.00 -56,732.55 0.0 • • REVENUE/EXPENDITURE DETAIL REPORT ENDING APRIL 30, 2000 Date: 05/02/00 Time: 8:52am MN CITY OF ELK RIVER Page: 1 For the Period: 01/01/00 to 04/30/00 Original Budget Amended Budget YTD Actual YTD Actual Encumbered YTD Unenc. Balance % Bud Fund: 225 PARK DEDICATION R es FOR SERVICES ark Dedication Fee 0 ./16/2000 CR Ref ID: LAFAYETTE WOODS 4TH Rcd From: WINDSOR DEVELOPMENT 34,200.00 Receipt Type: PKDED 136310 03/29/2000 CR Ref ID: PARK DEDIC-HARLEY ADDN Rcd From: PHOENIX ENTERPRISES 6,060.00 Receipt Type: PKDED 136385 04/17/2000 CR Ref ID: PARK FEES-HIDDEN CREEK 2 Rcd From: REGISTERED ABSTRACTORS 5,600.00 Receipt Type: PKDED 136519 04/17/2000 CR Ref ID: PARK FEES Rcd From: GLORIA HINKLE 1,400.00 Receipt Type: PKDED 136520 04/28/2000 CR Ref ID: PARK DEDIC FEE Rcd From: SETON FOSTER 2,800.00 Receipt Type: PKDED 136587 Park Dedication Fee 0.00 0.00 50,060.00 50,060.00 0.00 -50,060.00 0.0 CHARGES FOR SERVICES 0.00 0.00 50,060.00 50,060.00 0.00 -50,060.00 0.0 OTHER REVENUE 3621 Interest Income 01/01/2000 RE 1999 INTEREST RECEIVABLE -5,939.28 01/01/2000 RE 1999 FMV ADJ 5,853.00 01/31/2000 GJ INTEREST-JAN 2,819.77 02/29/2000 GJ INTEREST-FEB 3,040.45 03/31/2000 GJ INTEREST-MARCH 1,944.51 Interest Income 0.00 0.00 7,718.45 7,718.45 0.00 -7,718.45 0.0 OTHER REVENUE 0.00 0.00 7,718.45 7,718.45 0.00 -7,718.45 0.0 Revenues 0.00 0.00 57,778.45 57,778.45 0.00 -57,778.45 0.0 Expenditures Dept: 510.511 PARK MAINTENANCE SUPPLIES 4219 Operating Supplies 04/03/2000 AP TOTAL TOOL RENT PIPE BENDER 240.76 INV#: VENDOR#: 3454 10080 04/03/2000 AP M R SIGN CO., INC GREEN CHANNEL POSTS 805.14 INV#: 105812 VENDOR#: 2444 10160 Operating Supplies 0.00 0.00 1,045.90 1,045.90 0.00 -1,045.90 0.0 SUPPLIES 0.00 0.00 1,045.90 1,045.90 0.00 -1,045.90 0.0 • PARK MAINTENANCE 0.00 0.00 1,045.90 1,045.90 0.00 -1,045.90 0.0 Expenditures 0.00 0.00 1,045.90 1,045.90 0.00 -1,045.90 0.0 Net Effect for PARK DEDICATION 0.00 0.00 56,732.55 56,732.55 0.00 -56,732.55 0.0 Grand Total Net Effect: 0.00 0.00 56,732.55 56,732.55 0.00 -56,732.55 0.0 10.