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6. PRSR 04-26-1999 e \;4Item#6. y of iv Elk • MEMORANDUM River TO: Mayor & City Council FROM: Pat Klaers, City Administrator DATE: April 26, 1998 SUBJECT: Joint Meeting with the City Council and Park and Recreation Commission 6.3. BMX Park - Providing an opportunity for BMX activity and entering into a public/private partnership with the BMX organization are both acceptable and consistent with past practice in Elk River. However, the location of a BMX park in Hillside Park raises great concerns, especially as it relates to the cost of improvements and the type of improvements (i.e. entrance and parking areas) which may not be consistent with the character of the park. It appears that a much more appropriate location for this activity is on the land the city purchased a few years ago from Mr. Cass. The youth baseball/girls softball fields at the youth athletic complex (YAC) is on part of this Cass property. The area for the BMX activity is directly east of these fields along 165th Avenue. Parking for larger BMX events could be provided at the adjacent softball/baseball complex. The city has always had, as a fallback position, the possibility of selling this proposed BMX area off to private parties for single family homes. This is a last resort to help fund park activities, but for the foreseeable future it is not recommended. In the long term, the city is going to need this property for recreation fields. More homes in the area would do no one any good except to generate a small amount of funds that would be reinvested into recreation facilities. 6.6. Park Dedication Expenditures - Attached is the material from the Park and Recreation Commission meeting where a recommendation was made to spend approximately $57,600 for park improvements. On an annual basis, the commission makes recommendations to the City Council on the expenditure of park dedication monies, and these • recommendations have generally been in the $30,000 to $60,000 range annually. 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD &Phone: (612)441-7420 • Fax: (612)441-7425 The park dedication fund has a cash balance of$217,000. A few • additional expenses need to come out of this fund for the completion of the Phase I YAC improvements. Additionally, $49,000 needs to come from this fund for the railroad trail improvement matching grant requirement (this is actually a net of$30,000 as the city is proposing to spend its $19,400 trail equipment reserve monies as part of this matching requirement). Finally, the city still owes the county $25,000 for the Proctor Avenue pedestrian trail improvement from a few years ago. Accordingly, between the recommended expenditures from the commission, the County Road 1 trail, the railroad trail, and the completion of YAC Phase I, over $115,000 is scheduled to come out of this fund. Last year the city received $134,000 in park dedication revenues and spent approximately $115,000 for improvements. The level of revenue for 1999 is uncertain and depends upon development proposals and the need for land within these development proposals versus receiving cash. The end of year fund balance for the park dedication fund has recently been: 1993 $101,000 1994 $168,000 1995 $108,000 1996 $169,000 1997 $204,000 1998 $219,000 Overall this status is not too bad considering that we have consistently made some modest park improvements throughout the city in the last few years. The commission is still working on the recommendation for some type of shelter at Woodland Trails and this is expected to be in the $15,000 - $20,000 neighborhood and forthcoming in the next month or two. The second motion made by the commission when it reviewed its park dedication proposal included a motion to spend some equipment reserves for the purchase of a grass seeder. 6.7. Youth Athletic Complex - The four-field YAC was used last summer. Improvements are ongoing and most recently (last fall) the street/park department completed some drainage improvements. The parking lot is gravel and, ultimately, we would like to have this improved to a • bituminous status, but this is a number of years away depending on • available funds. Additionally, we hope to add two more fields to the south of this four-field complex and these two fields were labeled as Phase II in the original plan. Excluding the value of the street/park department time and equipment, the cost of the four-field complex was in the $225,000 neighborhood. Using city manpower and equipment, the estimated cost for the two-field Phase II is in the $125,000 neighborhood. The next plans for improvements at the complex is in the hands of youth baseball and girls softball and they are concentrating on the shelter/concession stand area in the center of the four-field complex. I think that Dana Anderson may be the best qualified to update everyone on the status of improvement plans at YAC. 6.8. Other Discussion Items - Under this agenda topic I would like to commend the commission, and in particular, Steve Wensman from the staff on the park of the month program and how this approach is helping everyone focus on the city's long range park development plans and program (now all we need is money to implement the programs). I would also like to comment on the project to designate with signage the city park boundaries as it is sometimes difficult to know if you are on public or private property in certain areas. This is a very positive and farsighted program and one that is sure to pay off for the city in the long run. • Park&Recreation Commission Minutes March 10, 1999 Page 6 1. Trail fees are placed in a separate fund from park dedication • 2. Developers will continue to be reimbursed for trail construction, first from the trail fees funds and then from park dedication. 3. Standards need to be established for trail construction, particularly construction materials and curb cuts, and the specifications should be supplied to the developer by the city engineer. 8. Set Date for Planning/Goal Setting Session April 7, 1999, at 6:00 p.m., at LaRose's Pizza and Pasta Restaurant,was tentatively scheduled for a planning/goal setting session of the Park and Recreation Commission. April 26, 1999,from 6:00—7:00 p.m., is tentatively scheduled for a joint meeting with the City Council. It was preferred that the meeting be held in the training. 9.a. Area Recreation Update Jeff Asfahl was present to review the Community Recreation 1998 annual report. Jeff also discussed his memo to the Park and Recreation Commission regarding events and activities. 9.b. Park Improvements for 1999 Phil Hals reviewed the recommendations proposed by staff for park dedication funds. COMMISSIONER REITSMA MOVED TO RECOMMEND APPROVAL OF THE EXPENDITURES FOR PARK IMPROVEMENTS AS FOLLOWS: MEADOWVALE PARK $3,751.20 HILLSIDE 5T"ADDITION 3,650.00 COUNTRY CROSSING 3R0 18,665.50 COUNTRY CROSSING 1ST 2,500.00 MISSISSIPPI OAKS 14,294.00 1915T 1/2 AVENUE OPEN LOT 3,000.00 HILLSIDE AREA WIDE PARK 10.750.00 TOTAL EXPENDITURES $56,610.70 WITH THE FOLLOWING CHANGE: 1. DELETE HILLSIDE 5T" PARK PICNIC TABLES 44 5°) 2. ADD $2,250 FOR A 20' CLASS 5 ROAD FOR HILLSIDE CITY PARK COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 8-0. Chair Huberty noted that Woodland Trails Park improvements will be considered at the April 14, 199, Park and Recreation meeting. COMMISSIONER DANA ANDERSON MOVED TO RECOMMEND APPROVAL OF THE • PURCHASE OF A SEEDER FROM THE EQUIPMENT RESERVE FUND. COMMISSIONER DAVE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 8-0. ( ITEM #9.b. ity o �f i • �lk Rver TO: Park& Recreation Commission FROM: Phil Hals, Street/Park Superintendent • DATE: March 3, 1999 SUBJECT: Proposed Staff Recommendation for Park Dedication Funds The following summary is the proposed recommendation by Staff for Park Dedication Funds. In addition, an itemized breakdown by site is attached, with Staff recommended expenditures highlighted. Meadow Park $ 3,751.20 Hillside 5th Addition 3,650.00 Country Crossing 3rd 18,665.50 Country Crossings 1" 2,500.00 ID Mississippi Oaks 14,294.00 191 I/: Ave Open Lot 3,000.00 Hillside Area Wide Park 10,750.00 Total $56,610.70 • 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD & Phone: (612) 441-7420 • Fax: (612) 441-7425 1 • Estimate of Site Improvements Meadow Park Quantity Unit Item Unit Cost Estimated Cost 1 Swing Set 1,000.00 1,000.00 1 Tree Pruning and Removal 500.00 500.00 21 #2 cont. Shrubs 32.20 676.20 3 4'BB Conifers 200.00 600.00 3 2"BB Deciduous Overstory Trees 200.00 600.00 0.25 Acres Grading & Seeding 1,500.00 375.00 Total $ 3,751.20* Hillside 5th Addition Quantity Unit Item Unit Cost Estimated Cost • 1 Play Structure 30,000.00 30,000.00 1 Full Court 10,000.00 10,000.00 400 If 10' Bituminous Trail 11.26 4,504.00 615 If 6' Bituminous Trail 6.78 4,169.70 3075 sf 5' Woodchip Path 1.00 3,075.00 935 sf Concrete Walk 3.00 2,805.00 16 1.5"BB Ornamental Trees 200.00 3,200.00 19 4' BB Conifers 200.00 3,800.00 20 #20 cont. Deciduous Overstory Trees 200.00 4,000.00 1.6 Acres Grading and Seeding 1,500.00 2,400.00* 5 Benches 100.00 500.00 5 Picnic Tables 250.00 1,250.00* n/c Trail Corridor Trail n/c Trail Corridor Improvements TOTAL $ 69,703.70 *Total highlighted costs recommended by Staff $ 3,650.00* • Page 1 1 Estimate of Site Improvements (cont'd) IIII Country Crossings 3'd Addition Quantity Unit Item Unit Cost Estimated Cost 1 Play Structure 30,000.00 30,000.00 1 Full Court 10,000.00 10,000.00 250 If 10' Bituminous Trail 11.26 2,815.00* 225 sf 6' Bituminous Trail 6.78 1,525.50* 3075 sf 5' Woodchip Path 1.00 3,075.00* 1000 sf Concrete Patio/Walk 3.00 3,000.00 24 1.5"BB Ornamental Trees 200.00 4,800.00* 25 4' BB Conifers 200.00 5,000.00* Partial 26 #20 cont. Deciduous Overstory Trees 200.00 5,200.00* Order 3 Acres Grading and Seeding 1500.00 4,500.00* 5 each Benches (Public Works) 100.00 500.00* 5 each Picnic Tables (Public Works) 250.00 1,250.00* TOTAL $ 71,665.50 *Total highlighted costs recommended by Staff $ 18,665.50* (Includes partial tree order of$5,000) III Country Crossings 1st Addition - 6' X 1,000' Woodchip Path $ 2,500.00* Mississippi Oaks _ Quantity Unit Item Unit Cost Estimated Cost 1 Play Structure 30,000.00 30,000.00 1398 sf Concrete Walk 3.00 4,194.00* 64 #2pot Shrubs 25.00 1,600.00* 6 1.5"BB Ornamental Trees 200.00 1,200.00* 10 4'BB Conifers 200.00 2,000.00* 14 #20 cont. Deciduous Overstory Trees 200.00 2,800.00* 1.2 Acres Grading & Seeding 1,500.00 1,800.00* 7 Benches 100.00 700.00* Total $ 44,294.00 *Total highlighted costs recommended by Staff $ 14,294.00* • Page 2 faEstimate of Site Improvements (cont'd) 191'/2 Ave Open Field - Topsoil and Seed $ 3,000.00* Hillside Area Wide Park - Parking Lot 60' X 200' & Roadway 20' X 2000' - Class 5 Needed for Parking Lot & Road— 1750 ton x$5.00 per ton $ 8,750.00 - Gates & Fencing 2,000.00 TOTAL $ 10,750.00* • • Page 3 / A( City of 'v • River TO: Park and Recreation Commission FROM: Phil Hals, Street/Park Superintend DATE: March 3, 1999 SUBJECT: Consider Staff Recommendation for Purchase of Grass Seeder Attachment Staff would like the Park and Recreation Commission to consider the purchase of a grass seeder attachment for our turf aerator. This attachment would be used for all of the seeding for new and existing parks, and could be paid for with the park equipment reserve funds. 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