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6.1 - 6.5. PRSR 04-26-1999
ITEM #6.1 - 6.5. ;=-Q AK. Item# of MEMORANDUM .lk • River TO: The Mayor and City Council FROM: Stephen Wensman, Planner DATE: April 26, 1999 SUBJECT: Park and Recreation Commission/City Council Agenda Items Note The Park and Recreation Commission identified five items for discussion with the Council. The topics include: • Goals • BMX facilities in a City Park • Hillside Estates 5th Addition Park • • East Elk River Park issues • Tree Preservation Attachments • Park and Recreation Commission Mission Statement and Rules • Review of 1998 Commission Goals • 1999 Commission Goals • Hillside 5th Addition Park Concept Drawing • Hillside City Park, BMX Concept Drawing • 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD &Phone: (612)441-7420 • Fax: (612)441-7425 Elk River Park and Recreation Commission Joint Meeting with City Council April 26, 1999 11 6:00 p.m. to 7:00 p.m. Mission Statement: To be advocates for the people of Elk River in the stewardship of the city owned parks and trails and to advise the Elk River City Council concerning the acquisition, management, and development of the city parks, trails, and recreational facilities. Rules of Procedures 1. Conduct regular monthly meetings during which local citizens can voice park, trail and/or recreation concerns to the Park and Recreation Commission. 2. Attend monthly Planning Commission and City Council meetings, to support the Park and Recreation Commission's recommendations on park,trail and/or recreation issues, as needed. The recording secretary will assign each of the commissioners to attend these meetings on a rotating schedule. Attendance at upcoming Planning Commission and City Council meetings will be considered as an agenda item at monthly Park and Recreation Commission meetings. 3. Conduct special meetings as projects arise throughout the year. 4. Distribute new member packets to new Park and Recreation Commission members. Packets include the following : *Park and Recreation Commissioners' names, phone numbers and addresses. *Planning Commissioners' names, phone numbers and addresses *City Council members' names, phone numbers, addresses, ward, ward location, goals for city's parks, trails and recreational facilities. 5. Update Master Park Plan as needed. 6. Determine annual budget and make recommendations for expenditures. • Elk River Park and Recreation Commission Joint Meeting with City Council April 26, 1999 6:00 p.m. to 7:00 p.m. Review of 1998 Goals 1. Passage of Park Bond Referendum in November 1998. After trying for a second time to pass, the bond was voted down by the citizens of Elk River. We decided to not pursue another bond at this time. 2. Establish layout of existing parks to determine development/amenities plan. This is now known as"Park of the Month". In this process, City Planner, Steve Wensman,presents options for the a park. The Park and Recreation Commission members decide which amenity options we feel best serve the needs. The public is then invited to join us in reviewing a final plan. It is at this time that the plan is accepted and becomes part of the Master Park Plan. This process has worked well and has brought in a continuum of public interest and input. We have several parks done at this time and are continuing to progress. 3. Pursue East-West trail connections for improved access to city parks and other trails, especially when new plats are reviewed. A special meeting was held in January of 1999 to discuss issues pertaining to the East side of highway 169. In attendance were City Council members, staff, as well as Park and Recreation Commission members. Several topics were discussed. At this time, Terry Maurer is working on updating the Master Park Plan to discuss the decisions which came out of this meeting 4. Investigate how to better serve the needs of the of the residents located on the East side of highway 169. (see #3. above) 5. Define exiting park boundaries. This goal is well underway with 150 posts already having been put out at sites by city staff. Signs will be out in 1999. 6. Require developers of new plats to install posts which identify park and trail boundaries, prior to selling lots. Signs will be installed by the Streets/Parks Department. This policy is still in the development process. • Elk River Park and Recreation Commission Joint Meeting with City Council April 26, 1999 ID6:00 p.m. to 7:00 p.m. 1999 Goals: 1. Continue with Park of the Month as started in 1998. 2. Continue to investigate serving the needs of the East side of Highway 169 and update the Master Park Plan to reflect these findings/changes as they occur. 3. Park and Recreation Commissioners to tour City parks and trails system on an annual basis. 4. Require developers of new plats to install posts which identify park and trail boundaries, prior to selling lots. Signs will be installed by the Streets/Parks Department. 5. Specific improvements to be made in parks which have the highest use. 6. Additional commissioner visits to sites as plats are being developed. 7. Invite community partners to a recognition picnic in the Fall to say thank you and informally discuss current issues. Groups invited would include such groups as Recreation Associations, Lions, Boy Scouts, Rotary, etc. • 8. 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