3.1. SR 08-11-2014 City of
Elk=' Request for Action
River
To Item Number
Mayor and City Council 3.1
Agenda Section Meeting Date Prepared by
Worksession August 11, 2014 Tim Simon, Finance Director
Item Description Reviewed by
2015 Budget Discussion
Reviewed by
Action Requested
Continue 2015 budget discussion.
Background/Discussion
Following is an overview of the Police, Engineering,Equipment Replacement Fund, and Storm Water
budgets.
Attached are the proposed budget worksheets for those departments along with the proposed 2015
department/division goals. Let staff know if you would like more detail.
Police (proposed
Administration—Overall the Police Administration budget is consistent with last year. The Personal
Services line item increased for normal cost of living adjustment, step increases, and the wage incentive
program approved for the captains. The Equipment Repair and Maintenance line item decreased due to new
copier leases included in the Information Technology budget. The Insurance line changed as the League of
Minnesota Cities Insurance Trust (LMCIT) has adjusted how they allocate liability premium with more
going to public safety. The Council saw an offsetting decrease in the Mayor& Council budget at the
August 4, 2014, meeting.
Patrol—The Personal Services section changed with the labor agreements.Also, employer contribution
rates for the police and fire pension increased from 15.3% to 16.2% starting in 2015. The Uniform
Allowance line item increases for soft body armor replacement. Overall, the Police Patrol budget
operational expenditures remain consistent with last year.
Investigations—The Personal Services section changed with the labor agreement as did the pension
contribution rates. The preliminary budget includes a requested position for a drug taskforce detective.
Chief Rolfe and representatives from the taskforce will do an overview and presentation on the position
request.
Support—Overall, the 2015 budget remains consistent with 2014. The primary difference is the Personal
Services cost of living adjustment and normal step increases factored into the preliminary budget.
Reserves —No significant changes to the budget for 2015.
P a w E R E U 6 Y
Template Updated 4/14 INIM UREI
Public Safety Building—The Utilities line item is adjusted to reflect recent trends from our energy
management system. The Building RepairlMaintenance changes for costs associated with gun range repairs
and material disposal.
Community Operations and Development Budgets (proposed)-
Engineering—The General Fund has revenue (engineering services reimbursement) which offsets
approximately 70% of the time the city engineer and engineering tech II work on projects. This is higher
than prior years since 2015 is a street reconstruction year. In order to easily track the cost we budget all
salaries in the Engineering Department and chargeback the project funds. The Equipment Repair and
Maintenance line item is decreased to offset copier costs in the Information Technology budget.
Equipment Replacement Fund (2015-2019)
The Equipment Replacement Fund is a section of the Capital Improvement Plan (CIP). The Equipment
Replacement Fund covers replacement of wheeled equipment and vehicles. This fund was established to
provide funding and long-range planning for the replacement of equipment. The fund is replenished on
an annual basis through charges paid by each General Fund department and Pinewood Golf Course
through their operating budgets. The amount charged to each department is allocated on the estimated
replacements over the next 10 years and updated yearly. In addition,the fund receives a portion of the
Payment in Lieu of Tax (PILOT) from Elk River Municipal Utilities,Local Government Aid (LGA),
interest earnings, and auction proceeds. The fund maintains a significant fund balance,but is necessary
given the sufficient variability as we utilize cash reserves when several costly vehicles are replaced in the
same year. The replacement cycle is continuously evaluated, based on costs and department use over the
next several years to determine the optimal time to replace vehicles.
If the Council would like any more information on any specific piece of equipment being
requested, please let Suzanne Fischer (Fleet Committee Chair) know.
The city's Fleet Committee is actively involved in the long-range planning of the replacement of the city's
fleet and financial condition of the Equipment Replacement Fund.
Storm Water
Staff will begin reviewing the 2015 and 2016 storm water budget and the long-term plan for the MS4
permit requirements.
General Fund Update
An update on the overall General Fund revenue and expenditures will be provided. In early September,
we should get the preliminary Net Tax Capacity (NTC) number from the County. We will then run tax
impacts to residential and industrial/commercial properties.
N:\Public Bodies\Agenda Packets\08-11-2014\3.1 sr budgetmemo0811(waiting for Cal to review).docx
A quick summary of the changes from 2014—2015 proposed General Fund expenditure budget prior to
adjustments is below:
2014 Adopted Budget $12,870,500
COLA 2% or by union contract 147,105
Staff adjustments (personal sheet 152,650
Overlays moved to pavement mgmt. fund 40,000
Health Insurance/Pension changes era 123,300
Inflation/Exp. Adjustments <1% 103,945
2015 Proposed Budget $13,357,800
Financial Impact
N/A
Attachments
• Department Worksheets
• Equipment Replacement Fund (2015-2019)
• Surface Water Management Fund (2015-2016)
• Capital Outlay Summary Sheet (General Fund Departments)
• Personnel Sheet Summary
• General Fund Summary
• General Fund Revenues Breakout
• Tax Levy Breakout
• Tax Rate Estimate
N:\Public Bodies\Agenda Packets\08-11-2014\3.1 sr budgetmemo0811(waiting for Cal to review).docx
Division Performance Measures &r Goals for 2015
Division: Police Department
Completed by: Bradley R. Rolfe, Chief
Date: June 2, 2014
Performance Measure 2013 Actual 2014 Estimated 2015 Projected
Total Calls for Service 20,676 (20,451) 1.10% 21,400
#Citations Issued 1,925(1,840) 4.62%
#Traffic Warnings Issued 3,337(3,605) -8%
Total Accidents 494(472) 4.66%
#DWI`s 225(309) -27.18%
Related Vision Statement
Division Goal Goal/Objective Comments
Reduce illegal drug and associated Develop new programs and services to meet Drug investigations and enforcment are a responsibility of the police
criminal activity in the city. the needs of the community. Employ department.The community has expressed concern about illegal drug
resources toward long range benefit to the activity and related drug overdoses and deaths. Drug Task Forces are an
community, effective and efficient method of addressing drug crimes.25-39%of DTF
cases are initiated in Elk River. It remains a goal to add an ERPD officer to
the Sherburne County DTF.
Enhance response to and resolution Develop new programs and services to meet The police department provides many services and programs to the
of community crime and traffic safety the needs of the community. Employ community.The PD will continue to respond to community concerns
concerns. resources toward long range benefit to the through analysis and inovative approaches. We believe speed display
community. signs are effective in reducing speeds and calming traffic in areas where
they are deployed.The police department advocates adding aditional digital
speed display signs to problem areas of the city.
Identify,mentor and train future Employ resources toward long range benefit The police department will continue to experience the loss of key leaders
police department leaders and recruit to the community-employee development over the next ten years due to retirement. It is essential that current
high-quality applicants. and retention. department members are mentored,developed.and prepared to assume
these future leadership roles.We must also identify and recruit high-quality
entry level personnel.
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Division Performance Measures & Goals for 2015
Division: Engineering
Completed b : Justin Femrite
Date: June 9, 2014
Performance Measure 2013 Actual 2014 Estimated 2015 Projected
Active Engineering Projects 16 13 14
Compfeted Engineering Projects 10 9 10
Infrastructure Asset Management System Upgrades 2 3 3
Statement
Division Goal Goal/Objective Comments
Continue Quiet Zone Implementation Beautification
Cartegraph Implementation Strategic Planning
Continue to support other departments Pro-growth
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City of Elk Rive r
Equipment Replacement Plan
2015-2019 city of
Elk -�-
River
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INTRODUCTION AND PURPOSE
BACKGROUND
The Equipment Replacement Plan is a ten year forecast of equipment replacements in the
City of Elk River. It is intended to inform and plan for the equipment needs in the next
ten years, with a primary focus on the next five years to align with our capital
improvement plan(CIP). The first year of the plan becomes an adopted equipment
budget and will be funded out of the equipment replacement fund. The remaining nine
years represent an estimate of equipment needs and funding capabilities of the City and
are adjusted accordingly. Funding requirements vary from year to year. In order to
maintain a fairly consistent levy, the ten year plan is projected with a 2% inflation factor.
The cash flow requirements to fund the equipment needs in the equipment fund will
experience some ups and downs over the next ten years given the projected equipment
needs and a 2% inflation rate.
The goal for the equipment plan is to reevaluate at least annually the requested or needed
equipment and maintain financial viability of the equipment fund over the long-term.
Highlights of the 2015 proposed purchases:
Police: Three marked squad cars
Fire: EM response rehab/air trailer
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CITY OF ELK RIVER
Requested budget analysis snap shot(General Fund)
2014 YTD 2015 %of %
Adopted 07/31/2014 Preliminary budget change
General Fund Revenues:
Property taxes 9,181,300 4,162,764 9,491,950 71.1% 3.4%
All Other Revenues 3,689,200 2,204,032 3,865,550 28.9% 4.8%
Total General Revenues 12,870,500 6,366,796 13,357,500 100.00% 3.78%
General Fund Expenditures
General Government: M
Mayor&Council 150,550 55,765 141,050 1.06% -6.31%
Cable TV 93,000 47,532 108,400 0.81% 16.56%
Administrative Services 594,000 314,051 605,650 4.53% 1.96%
Human Resources 96,000 49,543 161,750 1.21% 68.49%
Elections 38,750 248 13,350 0.10% -65.55%
Finance 560,850 350,737 567,450 4.25% 1.18%
Information Technology 297,600 148,348 332,150 2.49% 11.61%
Legal 218,000 103,585 217,600 1.63% -0.18%
Community Development 325,500 172,098 339,600 2.54% 4.33%
Planning 192,500 99,039 195,550 1.46% 1.58%
City Hall Maintenance 544,950 310,695 569,450 4.26% 4.50%
Energy City 12,100 2,176 10,100 0.08% -16.53%
Contingency (47,500) - (95,000) -0.71% 100.00%
Total General Government 3,076,300 1,653,817 3,167,100 23.7% 3.0%
Public Safety:
Police 4,475,200 2,294,529 4,844,550 36.27% 8.25%
Fire 788,050 352,158 819,700 6.14% 4.02%
Code Enforcement 88,600 47,445 89,800 0.67% 1.35%
Building Safety 617,950 315,344 628,950 4.71% 1.78%
Environmental 31,800 13,679 30,150 0.23% -5.19%
Total Public Safety 6,001,600 3,023,155 6,413,150 48.01% 6.86%
Public Works:
Street Maintenance** 1,239,750 653,711 1,187,300 8.89% -4.23%
Snow Removal 277,750 244,658 296,300 2.22% 6.68%
Equipment Services 184,150 106,006 196,950 1.47% 6.95%
Engineering* 166,850 108,420 219,550 1.64% 31.59%
Total Public Works 1,868,500 1,112,795 1,900,100 14.22% 1.69%
Culture&Recreation:
Parks Maintenance 938,450 462,197 957,750 7.17% 2.06%
Recreation 732,000 366,647 703,800 5.27% -3.85%
Sr.Citizen Programs 193,550 105,129 215,600 1.61% 11.39%
Total Culture&Recreation 1,864,000 933,973 1,877,150 14.05% 0.71%
Transfers Out 60,100 - - 0.00% -100.00%
Total General Fund Expenditures 12,870,500 6,723,7401 13,357,500 1 100.00% 3.78%
General Fund Gap Before Adjustments: - (356,944) -
Revenue Adjustments
General Fund levy adjustment (25,000)
Expenditure Adjustments
Fuel($3.50-$3.25) 25,000
Projected Total Budget Gap After Adjustments (356,944)
Notes:
Total Tax Levy of$10,142,668
*=offset by increased reimbursement for services for 2015 road projects
**=road maintenance items moved to pavement management fund
N:\Departments\Finance\Finance\BUDGET\Budget Folders by Year\2015 budgets\2015 Summary Budget
CITY OF ELK RIVER
2015-2016 BUDGET
GENERAL FUND REVENUES
2014 2015 % 2016
DESCRIPTION BUDGET PROPOSED Change CONCEPT
Taxes
Ad Valorem 9,181,300 9,491,950 3% 9,776,708
Gravel 125,000 125,000 0% 125,000
Total Taxes 9,306,300 9,616,950 3% 9,901,708
License&Permits
Liquor 62,000 61,000 -2% 61,000
Amusement 1,400 1,200 -14% 1,200
Cigarette 3,000 3,500 17% 3,500
Apartment 27,000 30,000 11% 30,000
Mining 21,000 21,000 0% 21,000
Garbage Hauler 2,000 2,000 0% 2,000
Other Business 16,500 11,000 -33% 11,000
NPDES Permit 5,000 10,000 100% 10,000
Building Permit 230,000 350,000 52% 350,000
Plumbing/Heating Permit 190,000 92,000 -52% 92,000
Permit Surcharge 2,000 2,000 0% 2,000
Animal License 6,000 6,000 0% 6,000
Parking Permit 1,500 1,200 -20% 1,200
Other Non Business 8,500 8,500 0% 8,500
Total Licenses&Permits 575,900 599,400 4% 599,400
Intergovernmental Revenue
Federal Grant - 3,600 3,600
Market Value Credit - 4,000 4,000
PERA Aid 14,100 14,100 0% 14,100
Police Aid 220,000 220,000 0% 220,000
Police Training Reimb. 11,400 11,000 -4% 11,000
State Crime Prevention Grant 30,000 25,250 -16% 20,000
Other State Grants(vest) 2,400 3,600 50% 3,600
Total Intgvtl. Revenue 277,900 281,550 1% 276,300
Charges for Services
Planning&Zoning Fees 12,000 12,000 0% 12,000
Plan Check Fees 90,000 105,000 17% 105,000
Special Assmt. Search 1,000 1,000 0% 1,000
Sale of Maps/Copies 2,600 2,000 -23% 2,000
Reimb. For Gen Govt Sery 4,000 3,000 -25% 3,000
Lockout Fees 7,500 7,500 0% 7,500
Reimb. For Police Services 4,000 6,000 50% 6,000
School Liaison 99,300 123,600 24% 123,600
Animal Impound 3,500 3,000 -14% 3,000
Fire Contracts 201,000 206,000 2% 210,000
Fire Inspections 14,000 10,000 -29% 10,000
Fire Calls 4,000 3,000 -25% 3,000
Street Services 29,000 38,900 34% 38,900
Engineering Services Reimb. 87,350 141,700 62% 105,000
Sr.Center Activities 20,050 28,000 40% 28,000
Recreation Fees 125,000 95,000 -24% 95,000
Park Fees/Bldg Rent 23,200 24,400 5% 24,400
Facility Use Fee - 14,100 #DIV/0! 14,100
Sewer Inspection Fee 4,900 5,000 2% 5,000
Contractor License Check 400 500 25% 500
Total Charges for Service 732,800 829,700 13% 797,000
Fines
Court 110,000 110,000 0% 110,000
Parking 12,000 10,000 -17% 10,000
Ordinance Violations 200 - -100% -
Total Fines 122,200 120,000 -2% 120,000
Other Revenue
Interest Income 85,000 85,000 0% 85,000
Refunds&Reimb. 101,000 101,000 0% 101,000
Contributions 15,000 25,000 67% 25,000
Miscellaneous 6,000 6,000 0% 6,000
Total Other Revenue 207,000 217,000 5% 217,000
Transfers In
Landfill 53,150 53,950 2% 53,950
Capital Outlay Reserve 222,850 212,700 -5% 12,700
NSP/RDF Reserve 39,500 39,500 0% 39,500
Development Fund 48,600 62,600 29% 62,600
WWTS 98,650 100,000 1% 100,000
Liquor 361,850 399,050 10% 438,955
ERMU 725,900 725,900 0% 750,000
EDA 31,900 32,000 0% 32,000
HRA 22,850 23,250 2% 23,250
Garbage/Other 43,150 43,950 2% 43,950
Total Transfers In 1,648,400 1,692,900 3% 1,556,905
TOTAL GENERAL FUND REVENUES $ 12,870,500 $ 13,357,500 4% $ 13,468,313
2015 CAPITAL OUTLAY
Funding Source
Requested General Ice Waste Capital Outlay Liquor Gott Department
Department Item Amount Fund Arena Water Fund Reserve Fund Bldg Fund Other Total
Police Speed sign 12,000 12,000
12,000 12,000
Human Resources HRIS Software 53,000 53,000
53,000 53,000
Hardware/Enterprise switch/UPS 20,000 20,000
Barracuda email achiver 11,300 11,300
Phone system replacement 150,000 150,000
Security Camera Replacements 12,000 12,000
Laptops/Council Ipads 7,500 7,500
Fiber Network 10,000 10,000
IT Miscrosoft refresh 78,500 78,500
289,300 289,300
Woodshop buildout 30,000 30,000
Streets/Snow removal/Fleet CO&NO2 Sensors 10,000 - 10,000
40,000 40,000
Senior Center Office redesign 9,000 9,000
9,000 9,000
Fire Administration Extrication Equipment 18,000 - 18,000
Tumout Gear washer/extractor 13,000 13,000
31,000 31,000
Subtotal General Fund Departments 434,300 372,300 - 62,000 434,300
Note:Vehicle and equipment replacement for non-enterprise funds will be reviewed with the 2015.2019
equipment replacement fund.
B C1
City of Elk River Levied Estimate
Tax Levy Breakout Pay 2014 Pay 2015
1 General Fund 9,181,289 9,491,950 3.38%
2 Library 63,100 63,100 0.00%
3 Storm Water 50,000 50,000 0.00%
4 General Property Tax Levy 9,294,389 9,605,050 3.34%
5 Special Levies
6 City Special Assessments 5,293 4,221 -20.25%
9 2010 G.O. Capital Improvement Plan Bonds 366,166 372,886 1.84%
10 Economic Development Tax Abatement 187,987 160,511 -14.62%
11 Total Levy 9,853,835 10,142,668 2.93%
12
13 General Fund Portion Change 310,661
14 Percentage 3.38%
15
16 Total Dollar Change 288,833
17 %Change 2.93%
Note:After fuel adjustment later this year, percentage would be 2.68%overall.
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The Sherburne County Drug
Task Force and the Elk River
Police Department
Partnering towards the goal of a - m-
safer community .
Routes to Minnesota
Nanh
ROUM TO bENATESIDTA oak(AA
Minnesota's heroin boom is fueled by a highly-structured
cartel network that links the poppy fields of Mexico with South Twin Cities
interstate transit corridors to the Upper Midwest. DakQuk CD —
A 14
Rral Most prevalent
T, i;
callfcmja r - routes impacting
Nevada IN a h
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_ �United Ra*$ Minnesota .
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caliknri-- N-9-1. Jnarex
S,wra Heroin distribution
THE CARTELS THE BORDER
Federal narcotics agents say The 2.000-mile border
some of Mexico's top drug Nw" dd between Mexico and the in M innesota
cartels—including the Sinaloa AP 0 'United States.with 350
La Famil ia Michoacana and Juarez 6L1q=Reyl*� million legal crus5ings a
organizations—now have operwcns year and a cun�tard
transfer of commercial
goods,is difficult to police,.reaching into th e Twi n aies.
who's responsible?
Sinaloa Federation
Modco
m
Knights Tam plarl POF"
La Familia Michuacana growing regions 0
Juarez Cartel Mich mcari
Tijuana
Los Zetas
Gulf Cartel 30Q rnlle5
transport Beltran Leyva Organization routes Source:Star Tribune, March 23, 2014
City of Elk River Drug Cases
Since the inception of the Sherburne County
Drug Task Force in 2005 , the City of Elk River
has accounted for 25% of the investigated
cases
The cases investigated by the DTF involved the
Felony Possession and Sale of Controlled
Substances .
These numbers do not reflect the work done by
outside agencies (Metro Task Forces) entering
into Elk River to conduct their own drug -10
investigations .
Because of it' s location on Hwy 10 and 169 , Elk
River is used as a distribution point for heroin ,
meth , crack, LSD and other drugs coming from
the metro area into Sherburne County.
Sherburne County Drug Arrests
Sherburne County Drug Arrests - by Jurisdiction
goo
800
700
600
500
400
300
200
100
O
2008 2009 2010 2011 2012 2013
Total 293 327 _ 399 317 364 277
Becker 15 14 0 16 6 10
Big Lake 39 18 30 10 15 20
Elk River 107 158 208 149 187 102
SCS O 132 137 3.63. 142 156 145
SOURCE:Sherburne County Sheriff's Office, Elk River Police Department,Big Lake Police Department,Becker Police Department
Overdose Deaths
➢ Since January 2011 Heroin has made a
huge comeback and has caused several
overdoses in the County and City, some
resulting in death .
➢ Since January 2012 there have been 21
drug overdose deaths throughout
Sherburne County.
➢The City of Elk River accounted for 8 of �
those deaths , which is 38% of the total
number of drug overdoes deaths
throughout the county.
Heroin Deaths ( per capita )
9 vi I
1 M; I
- - 43 27 50 35 6
• ' -
333,140 405,o88 1,184,576 514,696 89,319
1.29 .66 .42 .68 .67
Heroin-related* Deaths (select counties), 20o8-2013
SOURCE: Minnesota Department of Health, Heroin-related*Deaths data request, 2008- 2013
y,Excludes opiate-related deaths
Benefits of Partnership
➢ More drug complaints received by the Elk
River Police and the DTF can be
investigated .
➢ Knowledge Elk River Officers obtain
investigating drug crimes can be brought
back to the department .
➢ Curbing violent crime . . . . Robberies ,
Burglaries , thefts and Serious Assaults
➢ Equipment needed for complex drug
investigations will be provided by the
County
➢ Increased Community interaction through
tDrug ed ams .
Concerns from the Past
"The City pays taxes to Sherburne County,
Shouldn 't that cover our contribution?"
➢This question suggests that the Sheriff' s
Office should be providing DTF
operations as a baseline to offset or
supplement the City of Elk River Police
Department budget —`
➢While the City residents do pay taxes to
Sherburne County only a percentage goes
to the Sheriff' s Office
Concerns - continued
The Sheriff' s Office provides 911
dispatching , .Jail Processes , Housing of
inmates , Transport Services , Civil Process
Services , Criminal Investigative Services
for suspicious deaths , Tri -County
Forensic Lab Services , Public Assistance
Fraud Investigations , Computer Forensic
Services , Medical Examiner Services ,
Emergency Services , Warrant Services ,
Boat and Water Services , and Dive Team
Services to the Elk River City Residents in
addition to the DTF Services
I'll...............................................' I swoftes..-
Concerns - continued
If Elk River has 25% of the drug problem , why
is it footing 100% of the bill for a new
position?
The DTF prioritizes its case for the entire
county, including the City of Elk River.
Currently there are four members assigned to
the DTF. Elk River' s 25% of the drug problem
is the equivalent of 1 FTE. When other cities
within the county reach 25% of the overall
investigated cases , they too will be asked to
contribute .
Conclusion
It is clear that the City of Elk River has a
serious drug problem . Given the number of
drug overdose deaths , cases investigated
and drugs making their way to the city from
the metro area. With this partnership more
can be done to combat that problem
through aggressive investigation and
education .