8.1. SR 08-18-2014 City of
Elk - Request for Action
River O.
To Item Number
Mayor and City Council 8.1
Agenda Section Meeting Date Prepared by
Consent August 18, 2014 Justin Femrite, City Engineer
Item Description Reviewed by
Memorandum of Understanding for Landfill Cal Portner, City Administrator
Leachate Treatment and Biosolids Disposal Reviewed by
Action Requested
Approve,by motion,Memorandum of Understanding (MOU) with Waste Management of Minnesota,
Inc. detailing the steps necessary for treating landfill leachate and disposing of biosolids.
Background/Discussion
The MOU documents the intent of the parties to work toward two common goals:
Goal 1 —Conveyance of Waste Management's landfill leachate to the City of Elk River Wastewater
Treatment Facility (WWTF) for treatment and disposal.
Goal 2—Transport and disposal of municipal biosolids from the City of Elk River WWTF to Waste
Management's Elk River landfill.
Waste Management is seeking a long-term solution for the handling and treatment of leachate from their
landfill located in Elk River. Limited options currently require hauling the leachate to a distant
Metropolitan Council facility for treatment.
We are in the process of upgrading the main treatment processes at the WWTF which,in concept,would
allow for the primary treatment of the leachate. The solids waste stream (biosolids), after the upgrade of
our facility,will be transportable by truck and suitable for disposal in a landfill. We are seeking a long-
term solution and are proposing to work with Waste Management on this disposal option through the
MOU.
The steps to completion are detailed in the MOU. As we continue working toward these goals, additional
details will be determined and formal agreements drafted.
Financial Impact
N/A
Attachments
■ Memorandum of Understanding
P a w E A E U a r
Template Updated 4/14 INIM UREI
City of Elk River
13065 Orono Parkway NW
Elk River, Minnesota, 55330
MEMORANDUM of UNDERSTANDING
BETWEEN
THE CITY OF ELK RIVER AND WASTE MANAGEMENT OF MINNESOTA, INC.
SUBJECT: Landfill Leachate and Municipal Biosolids Disposal
1. Purpose. This Memorandum of Understanding (MOU) documents the intent of the parties to
work toward two common goals. Goal 1 -conveying Waste Management's landfill leachate to
the City of Elk River Wastewater Treatment Facility(WWTF) for treatment and disposal. Goal 2
—transport and disposal of municipal biosolids from the City of Elk River WWTF into Waste
Management's Elk River landfill.
2. Issue. Waste Management seeks a long term solution for the handling and treatment of
leachate from their landfill located in Elk River, Minnesota. Limited options currently require
hauling the leachate to a distant Metropolitan Council facility for treatment. The City of Elk
River is in the process of upgrading the main treatment processes at the WWTF which, in
concept, would allow for the primary treatment of the leachate.
As a result of said facility upgrade the City of Elk River will be producing biosolids that are
transportable by truck and disposable in a landfill. The City seeks a long term solution for
disposal of these biosolids. Waste Management's permit allows for the disposal of biosolids at
their Elk River landfill.
3. Steps, Responsibilities and Timelines.
Step Responsible Party Estimated Completion
Preliminary Engineering Study Waste Management June, 2015
Draft Agreement WM and ER August, 2015
Finalize Funding WM and ER June, 2016
Piloting and Testing City of Elk River November, 2015 - June, 2016
Finalize Agreement WM and ER July, 2016
Final Design Waste Management July, 2016
Permitting WM and ER September, 2016
Construction TBD June, 2017
4. Monetary Terms. No payment shall be made by or to either party for their work detailed in this
MOU. Successive agreements, to be developed through this work, shall detail all terms and
conditions associated with all costs including but not limited to legal, design, construction,
testing, hauling disposal charges, and future maintenance.
5. Non-binding. This MOU sets forth the intent of the parties to investigate the feasibility of
addressing the goals set forth in Section 1 above. Either party may terminate its participation in
this effort at any time and will give notice to the other party upon doing so. Neither party shall be
bound to the other or obligated to proceed with a project to address the goals unless and until a
binding agreement is entered into between the parties.
6. Effective date. This MOU shall be effective on the date signed by all parties.
Elk River Landfill Inc City of Elk River
Waste Management of Minnesota, Inc. John Dietz, Mayor;
Michael Fleming, President Tina Allard, City Clerk
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( ate) (Date)