5.3. ERMUSR HANDOUT 08-12-2014 Sick Leave Donation
With the written consent of the city administrator, employees may donate equal shares of
sick and vacation leave to fellow employees experiencing a major illness such as, but not
limited to, heart attack, stroke, organ transplant, or other illness all of which must be
supported by a physician's diagnosis, or a catastrophic accident with serious injuries
supported by a physician's diagnosis.
An employee will be eligible to receive donated leave:
1. If the employee currently earns sick leave.
2. Only after all of the employee's own sick, vacation, compensatory, or other leaves
have been exhausted.
3. Only for normal work hours lost due to the illness for which the leave is donated.
4. Only for time not covered by disability insurance or workers compensation.
5. Up to a maximum of 240 hours.
6. If the physician's diagnosis indicates that the employee will be able to return to
work after rehabilitation or recovery.
The donated leave must be used concurrently with FMLA leave and must be used within
12 weeks of the date of the illness. Donated sick leave not used within 12 weeks will be
forfeited. If the condition of the employee receiving donated leave improves so that s/he is
able to return to work either in a light duty capacity, if work is available, or to his/her
normal work schedule,any donated leave time shall be forfeited.
An employee may donate up to 16 hours of equal shares of sick and vacation per recipient
per year made in increments of not less than eight(8)hours. The employee must complete
a Leave Donation Form to donate leave.All donations will remain anonymous.
Donated leave will be paid at the recipient's current rate of pay. Donated hours do not
qualify to be included as part of sick leave for the severance pay calculation.
This policy applies on a prorated basis for part-time employees eligible for sick leave.
•
•
•