4.2. SR 08-18-2014 City of
Elk - Request for Action
River O.
To Item Number
Mayor and City Council 4.2
Agenda Section Meeting Date Prepared by
Consent August 18, 2014 Suzanne Fischer,Director CODD
Item Description Reviewed by
Resolution to Amend Agreement 14-07 with Tri- Cal Portner, City Administrator
County Action Program Inc. (Tri-CAP) Reviewed by
Action Requested
Adopt,by motion,a resolution to amend Agreement 14-07 with Tri-CAP for transit vehicle storage,
washing, and maintenance.
Background/Discussion
The City Council amended the Tri-CAP agreement at their July 7, 2014, meeting to adjust their work
comp limits and to remove vehicle specificity in the event different buses were used at the Elk River
location.
The first month of activity has revealed that it is not practical or cost-effective for Streets Division staff
to wash the Tri-CAP buses in the Maintenance Facility wash bay as originally planned.
Therefore,the agreement is being amended to include language identifying the Tri-CAP drivers as
responsible for this task at a reduced cost of$10.00 per wash.
In addition,the amendment identifies the hours the buses can be washed as to not interfere with city
operations, especially during snow plowing season.
The attached agreement was revised to reflect these issues.
Financial Impact
None.
Attachments
■ Resolution
P a w E A E U s r
Template Updated 4/14 INIM UREI
City of
Elk
River
Resolution 14-
A Resolution of the City of Elk River Amending Agreement 14-07 between
the City of Elk River and the Tri-County Action Program, Inc.
WHEREAS, This Amendment to Agreement 14-07 ("Agreement") is entered into on the
18th day of August, 2014, by and between the City of Elk River ("Lessor"), and Tri-County
Action Program, Inc. ("Lessee") a Minnesota non-profit corporation,located at 1200 23rd
Avenue South,Waite Park,MN 56387.
WHEREAS, the Agreement was entered into between the parties for the provision of
transit bus storage,washing, and maintenance services; and
WHEREAS, the Lessor intends to allow Tri-CAP staff, rather than city employees, to
utilize the wash bay at the Maintenance Facility for the purpose of washing the transit
vehicles; and
WHEREAS, the Lessor intends to reduce the original charge for city employees to wash
buses from $25.00 each to $10.00 per wash for use of the wash bay; and
WHEREAS, the parties wish to amend the Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River,Minnesota, as follows:
1) Section 13 of the Agreement:VEHICLE MAINTENANCE paragraph four,is
amended to read as follows:
"Lessee drivers,upon proper training by Lessor city staff,will utilize the city's wash
bay equipment to wash buses at a rate of$10.00 each. Busses shall be washed
between the hours of 12:00 noon and 1:00 p.m. or after 4:30 p.m. during the normal
work week. Interior bus cleaning is the responsibility of the Lessee."
2) In all other respects, the Agreement shall remain as is.
Passed and adopted this 18"'day of August, 2014.
John J. Dietz,Mayor
ATTEST:
Tina Allard, City Clerk
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