2.4. ERMUSR 09-09-2014 e�
Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Troy Adams, P.E. —General Manager
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
September 9, 2014 2.4
SUBJECT:
Minnesota Municipal Utilities Association Safety Management Program Contract Renewal
BACKGROUND:
Elk River Municipal Utilities (ERMU) contracts with Minnesota Municipal Utilities Association
(MMUA)to provide safety training through their Safety Management Program and Job Training
and Safety(JTS)Program. The Safety Management Program provides required trainings on
topics such as blood borne pathogens and right to know. The program also provides customer
specific trainings like Pole Top Rescue training and OSHA compliance inspections for water and
electric facilities. Elk River Municipal Utilities is one of ten municipals in the Central Group of
the Safety Management Program. The JTS program provides training more specifically for the
electric and technical service departments. Elk River Municipal Utilities is one of six in our JTS
group. The contract period runs from October—September.
DISCUSSION:
For the 2014-2015 MMUA Safety Management Program contract period, ERMU's cost would
increase by$1350 to an annual total of$20,600. Since 2009,the MMUA JTS Program's cost for
ERMU has been$6,000 annually. There will be no increase for this program for the 2014-2015
program period.
ACTION REQUESTED:
Staff recommends approval to execute of the 2014-2015 MMUA Safety Management Program
renewal for an annual cost of$20,600. Staff recommends approval to participation in the 2014-
2015 JTS Program for an annual cost of$6,000.
ATTACHMENTS:
• 2014-2015 Minnesota Municipal Utilities Association Safety Management Program
Memo and Amendment to Services Agreement—dated August 18, 2014.
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Minnesota Municipal Utilities Association
August 18, 2014
MEMORANDUM
To: Safety Management Participants
From: Mike Willetts, Director of Job Training and Safety
Subject: 2014-15 Safety Management Program Contract
It is time to renew your safety management program contract. If we held a
regional group meeting earlier this year, please note that the budgets have not
changed since then. For those where we did not hold a group meeting this year,
please note that the budgets have been created with the goal of having minimal
price increases while covering MMUA's costs in providing your service. The
contract amendments will cover October 1, 2014 through September 30, 2015, to
coincide with MMUA's fiscal year.
Two copies of your contract amendment are enclosed. Please sign both contracts
keeping one for your records and mailing the other to the address shown below.
Please do not send payment at this time. You will be billed October 1. Mail your
signed contract to:
Larry Pederson, Director of Finance
Minnesota Municipal Utilities Association
3025 Harbor Lane North, Suite 400
Plymouth, MN 55447-5142
If you have any concerns with the new contract, please contact me or Larry as
follows:
Mike Willetts: phone 763-746-0705 or e-mail mwilletts @mmua.org
Larry Pederson: phone 763-746-0704 or e-mail Ipederson @mmua.org
Thank you for being part of MMUA's safety management groups. With this
program and your support we have proven that working together as a group we
can develop a safety program that is affordable and at the same time works.
3025 Harbor Lane North•Suite 400•Plymouth,MN 55447-5142.763.551.1230.800.422.0119(MN)•Fax 763.551.0459•www.mmua.org
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Minnesota Municipal Utilities Association
AMENDMENT TO SERVICES AGREEMENT
Safety Management Program
Contract Date: August 11, 2014 Contract Number: 5-2015
The services agreement entered into between Minnesota Municipal Utilities Association
(MMUA) and Elk River Municipal Utilities (Elk River), dated August 12, 2013, contract
number 5-2014, is amended as follows:
PART II, Section 1.
1. DURATION: This Agreement shall remain in force from October 1, 2014 until
September 30, 2015 (the "expiration date").
PART III, Section 1.
1. COMPENSATION: For the services covered by this Agreement, Elk River
shall pay MMUA an annual fee of twenty thousand six hundred dollars and 00
cents ($ 20,600.00) for the 2014-15 annual period. Such compensation shall
be due and payable according to the selected payment terms below.
Payment terms for the fee agreed to above shall be based on one of the
following options (select one):
❑ Annual Payment ($20,600.00)
❑ Quarterly Payments ($5,150.00 each)
For any term of less than twelve full calendar months, the fee shall be a portion
of the annual fee, pro-rated based on the number of calendar months or partial
calendar months in which the services were provided as a percentage of twelve
(12).
The parties hereby accept the terms of the Agreement as modified.
Elk River Municipal Utilities Minnesota Municipal Utilities Association
By By c4.,ti
Title Title Executive Director
Date Date August 11, 2014
Purchase Order #
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