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04-01-1997 ICE MIN MEETING OF THE ELK RIVER ICE ARENA COMMISSION HELD AT THE ELK RIVER CITY HALL TUESDAY, APRIL 1, 1997 Members Present: Chair Dale Martin, Ron Johnson, Larry Farber (6:18), Jeff Asfahl,Tom Kupka and Jeff Gongoll Members Absent: Dave Taus Staff Present: Rich Czech, Ice Arena Manager; Pat Klaers, City Administrator; Cliff Skogstad, Building Official Also Present: Pat Barnett, Construction Manager, Mortenson 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Ice Arena Commission was called to order at 6:15 p.m. by Chair Martin. 2. Consider Agenda COMMISSIONER GONGOLL MOVED TO APPROVE THE APRIL 1, 1997, ICE ARENA COMMISSION AGENDA. COMMISSIONER JOHNSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider March 4, 1997, Commission Minutes COMMISSIONER ASFAHL MOVED TO APPROVE THE MARCH 4, 1997, ICE ARENA COMMISSION MEETING MINUTES. COMMISSIONER GONGOLL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike No one appeared for this item. 5. Construction Project Overview Construction Manager Pat Barnett from Mortenson, and City Building Official Cliff Skogstad were present to discuss the ice arena construction project and remaining outstanding issues with this construction project. Specific items discussed included the paving dispute between the city and contractor, the soils claim (which the city is not part of), the work by commercial refrigeration, the condensation on the inside of the new rink (a mechanical subcontractor issue), remaining work on the bleachers, the status of the roof and the leaks, the desired changes in the ice melt pit, the confusion over the design of the heating and sprinkling systems in the locker/changing rooms, and the outside fencing work that remains for this spring. Additionally staff was directed to investigate the situation with the doors leading to the upstairs of the new arena. The Commission also had questions about the heating in the walkway area between the rink and 411 the Zamboni room. Ice Arena Commission Meeting Page 2 April 1, 1997 6. 1997-98 Ice Rink Usage Schedule Arena Manager Rich Czech discussed with the Commission the status of the 1997- 98 ice rink usage schedule for skating and dry floor events. The Youth Hockey, Elk River High School, and Monticello High School schedules were discussed along with the status of the ice contracts with both high schools. Spring and fall hockey leagues were discussed as well as summer clinics. An update was provided on the 3/29/97 dry floor event where over 200 community youth were in attendance. Commissioner Kupka gave an update on the status of the in-line skating league. 7.1. Signage for Dasher Boards Ice Arena Manager Rich Czech reviewed the background material he provided the Commission in the agenda packet. Youth Hockey representatives (Dale Martin) indicated that this would be a topic at an upcoming meeting and that Youth Hockey is planning to work with Rich on selling signage for the dasher boards. An advertising insert into the Chamber newsletter was discussed. 7.2. Arena Signage and Name Commissioner Kupka suggested a "Name the Arena" contest and the Commission concurred and directed staff to request Council approval for this contest. Chair Martin indicated that Youth Hockey had committed to signage for the arena, but may have to partner with the city if the amount of signage and cost of the signage exceeds the initial expectations. • 7.3. City Insurance Policy The City Administrator briefly discussed the status of the city insurance policy regarding organizations and activities in the ice arena. 7.4. Building Plaque The content, location, timing, and cost of a plaque was discussed. Staff was requested to obtain a cost estimate. The Commission agreed not to include paid consultants on the plaque. Commissioner Farber left the meeting at this time. 7.5. Public Address System City Administrator Pat Klaers noted that Council approval is required for this purchase. The Commission directed the Ice Arena Manager to get a second quote for the P.A. system. Commission Gongoll noted that school participation in this purchase is uncertain at this time. 7.6. Cable TV Update City Administrator Pat Klaers briefly noted the provisions for getting sporting events on Cable TV. • Ice Arena Commission Meeting Page 3 April 1, 1997 • 7.7. Ice Arena Article City Administrator Pat Klaers updated the Commission on the status of the proposed Mahtomedi Ice Arena. 7.8. Next Meeting COMMISSIONER GONGOLL MOVED TO HAVE THE ICE ARENA COMMISSION MEET ON TUESDAY, JUNE 3, 1997,AT 6 P.M.,AT THE ICE ARENA FOR A WALK THROUGH OF THE NEW FACILITY. COMMISSIONER JOHNSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Administrator noted that he would try to have the Building Official and the Construction Manager present for this walk through and also, if any formal business needs to take place, the Commission could possibly meet in one of the Youth Hockey rooms. 8. Other Business Ice Arena Manager Rich Czech updated the Commission on the Curling Club proposal and the report on the compressor times from last year. 9. Adjournment • There being no further business, COMMISSIONER ASFAHL MOVED TO ADJOURN THE MEETING. COMMISSIONER JOHNSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River Ice Arena Commission was adjourned at approximately 8:50 p.m. Respectfully submitted, Patrick D. Klaers City Administrator minutes\ic0 33197.doc