4.3. SR 03-15-2004MEMORANDUM
Item 4.3.
TO:
FROM:
DATE:
SUBJECT:
Hayor and City Council
Patrick Klaers, City Acj~n~n[strator
March I S, 2004
YHCA Update
The most recent meeting of the Northstar YMCA Community Board was held on March 11,
2004 at Lions Park Center. Attached for your review are the March 11, 2004 meeting agenda
and the February 5, 2004 Northstar YMCA Community Board meeting minutes.
NorthStar YMCA Community Board
Meeting Agenda
March 11, 2004 7:00am
LIONS PARK CENTER
Informational Items
[] Welcome
[] Opening thought
[] Approve Minutes and Agenda
Report Items
[] Committee Updates
· Program Committee
· Public Relations Committee
· Finance/Y Partners
· Executive Committee
vi NW YMCA Community Board Meeting - 2/26/04
[] Boys & Girls Club potential partnership - update
New Business/Discussion Items [] Medica - update
[] Facility site tour- 3/17/04
[] Strategic Plan
UPCOMING EVENTS MATERIALS INCLUDED
Community Board Meetings
April 8, 2004
Committee Meetings
[] Communication - 7:00am - NRG
March 19 & April 1, 2004
[] Program - 8:00am - Senior Center
March 31, 2004
[] Finance/Y Partners
time and date?
[] Executive Committee - 7:00 am - Embers
March 29, 2004
[] Special Events
ER C of C Business Expo - March 28, 2004
Sherburne County Fair
[] February Minutes
NORTHSTAR YMCA
COMMUNITY BOARD
MINUTES FOR MEETING OF FEBRUARY 5, 2004
MEMBERS ATTENDiNG: Pat Klaers, Ed Stoutenburg, Bill Helliwell, Ron Touchette, Stephanie
Klinzing, Tom McKinney NW YMCA, Nick Haidos, Deb Hunter, Joni Lawrence, Stewart Wilson, Mary
Eberley
Chair Helliwell called meeting to order at 7:15 AM.
Agenda & Minutes for meeting of January 8, 2004 were approved.
COMMITTEE REPORTS:
1) Program Committee - Ken Ebel was not able to attend & the committee has not met since last month.
2)
Communications Committee - Ed Stoutenberg reported that their committee did not meet. They will,
however, be placing a banner sign on the Kemper Drug building wall. It will promote YMCA
activities and membership. Final content has not yet been determined. Joni L. is completing the sign
work, and is also looking for a second sign site in Elk River. Coborn's is unable to permit the sign at
their site. Highway 169 site is desirable.
Committee needs clarification on spelling of"NorthStar" - it was agreed that the name would be
displayed & used as: NorthStar YMCA.
3) Finance Committee: - Nick Haidos reported we have about $700 in our fund. He is developing an
Expense Report to be submitted for committee member reimbursements.
4)
Chair/Director Report - T. McKinney reported the Boys & Girls Club is interested in a parmership
this summer with regard to camp drop-off site & supervision. The club would be paid, and would also
possibly be permitted to send kids to Camp Manitou for an afternoon of swimming and other activities.
Members had some concerns about adequate supervision; Tom noted this concern and stated the Y
does require supervision, ID prior to pick-up, etc. He will address specifically with Duane Howard of
the Club, and also in the Agreement.
4) NW YMCA Board meetings - Bill Helliwell & Ron Touchette attended the January meeting. Tom M.
talked about a new parmership with Health Parmers to promote healthy life styles and exercise.
Tom M. then discussed the current NorthStar committee structure, the proposed structure & its
benefits. The new structure would include current Program, Public Relations & Financial
Development/Y-Partners Committees, as well as special task forces or project groups on an "as
needed" basis.
The new structure also adds an Executive Committee, which would meet regularly, facilitate planning,
decision-making, set goals, and will also establish the guidelines for operation of the organization. The
proposed membership would include the four previously mentioned committee chairs, the overall
Chair (Bill H.), Tom M. & a member-at-large. Since there is no facility work to be done immediately,
this committee will not be included in the Executive Committee at this time.
Tom provided a brief outline of responsibilities/duties for the Executive Committee. RonT. stressed
the need to get firm commitment from people for committee participation, work to be done, etc. A
level of expectation should be set for membership and participation.
The relationship with NW Y group was again discussed. The NorthStar Y is, and eventually will be, a
separate formal entity - the NW Y will act as "mentor", offer assistance for start-up, and models for
guidelines and methods that are already in place and working.
M. Eberley made a Motion to adopt the proposed organizational structure as presented by Tom M,
including the establishment of Executive Committee consisting of up to 7 members; the development
of "job descriptions" or expectations and responsibilities for board and committee membership and
participation; development of preliminary operating guidelines and draft by-laws. Stephanie Klinzing
seconded the Motion, Motion passed.
Ron Touchette proposed an additional Motion, Second-Stephanie Klinzing - to establish and identify
membership of the new Executive Committee to include: Program, Financial Dev/Y/Partners, and PR
Committee Chairs, himself as Strategic Planning group chair, Bill Helliwell as Community Board
Chair, Tom McKinney-NW Y, and Stephanie Klinzing as member-at-large, for a total of 7 members.
Motion passed. Committee will establish its own schedule of meetings.
Founders Campaign is on hold for now.
Group discussed a financial goal for the Y/Partners Campaign. Group finally reached consensus on
$20,000 - Motion by Stephanie K & second by Ron T., passed.
NEXT MEETING: MARCH 11, 2004, 7 AM
Meeting was adjourned at 8:30AM.
Mary Eberley
Acting Recorder