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3.3. SR 03-22-2004MEMORANDUM *Item 3.3.* TO: FROM: DATE: SUBJECT: Mayor and Council Lori Johnson, Finance Director March 22, 2004 Pay Estimates Attached are pay estimates for the Public Safety and City Hall building projects and the Main Street Highway 10 intersection improvement project. The building project pay estimates have been revie~ved and approved by Kraus-Anderson and Tushie Montgomery. The improvement project pay estimate has been reviewed and approved by the city engineer. Both of the building project pay estimates include additional payments to Kraus-Anderson for temporary heat and dumpster charges. Additional charges for the public safety building total $6,999.63 of which $5,325.00 is for dumpsters. The additional charges for the city hall project total $15,716.30 of which $13,576.13 is for dumpsters. Because these amounts are far in excess of the budgeted amounts originally included in ICraus-Anderson's contract, I requested a detailed explanation from Kraus-Anderson which is attached. While the explanation seems logical, unfortunately, no separate budget allowance was made for these items. However, both budgets included a contingency for unexpected charges such as these. Finally, as you can see from the building project pay estimates, retainage is being withheld from ICraus-Anderson on both projects until the projects are entirely complete. The total being withheld is $36,352.80. Pay Est. Project No. Contractor Amount Public Safety Facility 19 Various $ 64,822.70 City Hall Expansion 19 Various 85,983.02 Main St./Hwy 10 Imps. 3 Forest Lake Contracting, Inc. 24,119.26 Action Requested The City Council is asked to approve the pay estimates as stated above. ....... APPLICATION AND CERTIFICATE FOR PAYMENT TO (OWNER): City of Elk River - Pat Klaers PROJECT: Elk River Public City Hall Page 1 of 2 APPLICATION #: 1 9 CONSTRUCTION MANAGER: Kraus-Anderson Construction 200 Grand Avenue Saint Paul, MN 55102 ARCHITECT Tushie Montgomery PERIOD FROM: 2/1/O4 PERIOD TO: z/zg/oq CONTRACTOR'S PROJECT #7751 CONTRACT DATE SECTION CONTRACTOR/SUPPLIER CURRENT PAYMENT DUE 3 RHC Construction~ Inc. 3~230.00 7 Minnetonka Iron Works 1,865.80 9 Regal Contractors Inc. 1,345.00 10 George F. Cook Construction Co. 16,968.00 1 6 Glewwe Doors, Inc. ~ 1 8 Empirehouse, Inc. 3,462.75 20 Ceilings & Floors, Inc. 6,574.57 21 Spectra/Contract Floorin9 Services 23,1 62.60 22 Steinbrecher Painting Inc. ~L~'70'~ -9746~ 34 Albers Mechanical Services, Inc. 5,605.00 36 Weidner's Plumbin9 & Heatin9 ~ 37 Direct Digital Controls~ Inc. 2,487.00 Kraus-Anderson Construction 16,912.30 TOTAL: '-967463-:-66 ARCHITECT'S CERTIFICATE FOR PAYMENT th accordance with the Contract Documents, based on on-site observations and the data comprising the above situation, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work is in accordance with the Contract Documents, and the Contractors are entitled to payment of the AMOUNT INDICATED. Am,~/Iied /z/~,~_.f __~,, '~' By~ 'w ...... - T~ie ~ ,~pm~ry And Associates oz Construction Manager: Kraus-Anderson Construction Co. Project: Elk River City Hall Address: 200 Grand Avenue St Paul, MN 55102 Application Number: 19 Application Date: March I, ?004 Owner: City of Elk River - Pat Klaers Period to: February 29, 2004 Project Number: 7251 Total Value Total Value Total of Net Due Balance To Revised of Work of Work Previous This Complete 'Percent Bid Pkg# Description of Work Contractor Contract AdjustmentsContract Completed Retainage Earned Applications Request Plus Retaina~e Com~)lete General Field Conditions Kraus-Anderson 188~360.O~] 0.00 188,360.00 188,360.00 9,418.00 t78,942.00 178,942.00 0.009,418.00 100 1Selective Bldg Demo 6eorge F Cook 144,000.00 5,446.00 149~448.00 149,448.00 0.00 149,448.00 149,448.00 0.0OI O.00 1 O0 2ar~hwork/Found Drainage Dryden t_xcavat 26,450.00 5,000.00 31,450.06 31,450.00 1,974.00 29,476.00 29,476.00 0.001,974.00 100 3 Concrete-Formwk,reinforc RHC Constructn 149~506.00 894.50 150~400.S(] 150,400.50 7,520.00 142,880.50 139,650.50' 3~230.00 7,520.00 1 O0 4 Precast Concrete Plank Molin Concrete 40,555.00 0.0(} 40~555.00 40,555.00 2,027.75 38,527.25 38,527.25 0.OO 2,027.75 ] OU S Concrete&Masonry Oakwood/US Fi( 208~600.O0 0.O0 208,600.00 184,052.00 9,202.60 174,849.40 174,849.40 O.00 33,750.60 88 7 Structural Steel,Joist,Deck Minnetonka Iron' 76~074.OO 0.00 76,074.00 76,074.00 3,803.70 72,270.3C 70,404.50 1,865.80 3,803.70 ]00 8 Erection of Structural Steel Western Steel 78,275.00 O.00 78,275.00 78,275.00 3,913.75 74,361.25 74,361.25 0.O0 3,913.TS 10LI 9 Gypsum Dr/wall !Regal Contract 266~812.00 1,975.00 268~787.00 268,787.00 13,372.10 255~414.90 254,069.90 1,34S.00 13,372.10 10Rough&Finish Carpentry George F Cook 304,700.00 17,189.00 321,889.00 297,909.00 14,895.45 283,013.55 266,045.55 16~968.00 38,875.45 93 11Waterproofin9 Kremer&Davis 12,750.00 500.00 I 3,250.00 I 3,250.0C 66300 12~587.00 12,587.00 O.00 663.00 1 U0 12E×t Insul& Finish System Olympic Wall 48,650.00 0.OO 48,650.00 44,438.95 2,221.95 42,217.00 42,217.00 0.00 6,433.00 91 13Membrane Roof&Sheetmetal Roof Tech 180,600.00 2~037.22 182,637.22 182,357.22 9,117.86 173,239.36 173~239.36 O.O0 9~397.86 1 U0 14Metal Roof&Prefab Specialty Systm 59,372.00 0.O0 59~372.00 59,372.00 2,968.60 56,403.40 56,403.40 0.00 2~968.61] 1 O0 1 S Caulking Carciofini Caulk 12,080.00 0.00 12,080.00 9,060.00 453.00 8,607.00 8,607.00 0.00 3~473.00 75 16Hollow Metal&Wood Doors Glewwe Doors 43~400.0{] 0.O0 43,400.00 43,400.00 0.00 43,400.00 41 ~209.76 ~ 0.00! 17Coiling Door s& Secur Grille Garage Dr Store 12,555.001 0.00 12,555.00 9,417.00 470.85 8,946.15 8,946.15 O.OC 3,608.85 75 t 8 Alum Entrances&Windows Empirehouse I 11 ~905.00696.00 112,601.00 I 11,727.00 5~586.35 106,140.65 102,677.90 3~462.75 6,460.35 99 I 9 iCeramic Tile Twin City Tile 98,860.00 0.00 98~860.00 98,860.00 4~943.00 93,917.00 93,917.01] 0.00 4~943 00 I 00 20 Acoustical TreatmentsCeilings&Floors 48~485.00 0.00 48,485.06 46,060.75 2,303.04 43,757.71 37,183.14 6,574.57 4,727.29 95 21 Resil Floor&CarpetingSpectra Contrac 74,600.00 1,790.0l] 76,390.0~ 24,381.68 1,219.08 23,162.60 0.00 23,162.60 53,227.40 32 22!Wa covering&Painting Steinbrecher Pa 76,800.00 0.001 76,800.001 71,400.00 3,570.00 67,830.00 58,368.00 ~'~ .~2~00 8~970.00 93 23 Final Cleaning Marsden Maint 8,685.00 0.00 8,685.00 2,811.60 140.58 2,671.07 2,67~.02 0.00 6,013.98 32 24 Exterior Bldg SignageBartle¥ Sales 4,541.00 7,987.00 12,528.00 60.00 3.00 57.0(] 5?.00 0.00 12,471.00 0 25 Awnings Hoigaard's 15,950.00 0.00 15,950.00 0.00 0.00 O.0(] 0.00 15,950.00 0 28 Loadin9 Dock Equipment V Anderson 5~300.00 0.00 5,300.00 5,300.00 265.00 5,035.0C 5,035.00 0.00 26500 100 33 Hydraulic Elevators Schindler Elev 44~760.00 1,600.00 46,360.00 46,360.00 0.O0 46,360.0C 46,360.00 O.00 0.00 300 34 Plumbing&Hydr&Pipin9 Albers Mechan 28T,045.00 21,010.49 308,055.49 308,055.49 15,402.77 292,652.72 287,047.72 5,605.00 15,402.77 10~U 35 Fire Protection Systems Tri State Fire 27~200.00 0.00 27,200.00 16,320.00 816.00 15,504.00 15,504.00 0.00 11,696.00 60 36 HVAC&Ductwork SystemsWeidner Plumb 224~000.00 23,196.00 247,196.00 246,932.0C 12,34660 234,585.40 229,387.00 '5'~.40 12,610.60 10~0 37 qVAC Controt Systems Direct Digital 102~793.00 6~680.00 96,113.00 96,113.00! 4,807.00 91,306.00 88,819.00 2,487.00 4,807.00 100 38 Electrical Reliance Electr 384~672.00 2,626.00 387,298.00 387,298.00 19,364.90 367,933.10 367,933.10 0.00 19,364.90 100 39 Test&Adjust&BalancingSystems Mgmt 14,700.00 0.00 14,700.00 2,952.00 ~ 47.60 2,804.40 2,804.40 0.00 11,895.60 20 Cost To Finish Masonry Gresser Compan 18,300.0(3 0.00 18~300.00 I 7,000.00 85000 16,1 SO00 6, 50.00 0.O0 2~1S0.O0 9d Additional Work Gresser Compan 603.O~ O.O0 603,00 603.00 O00 603.00 603,00 O.OO O.00: 100 Constr Management FeeKraus-Anderson 62,956.00 0.O0 62,956.00 59,808.00 2,990.00 56,818.00 55,622.00 1,196.O0 6,138.00 95 Rupp Industries, Inc.-Temp H Kraus Anderson 2,140.17 0.00 Z, 140. I 7 2,140.17 0.O0 2,140.17 0.00! 2,140.17 0.00 ] O0 JME-Dumpsters Kraus-Anderson t3,576.13 0.0~ 13~576.13 13,576.13 0.O0 13,576.13 0.O0 13,576.13 0.00 100 599 TOTAL 3,480,610.30 85,269.21 3,565,879.51 3,384,364.49 156,777.53 3,227,586.96 3,129,123.30~,,~98~.66o, .~ 338,292.55 95 Page 2 of 2 APPLICATION AND CERTIFICATE FOR PAYMENT Page1 of 2 TO (OWNER): City of Elk River - Pat Klaers PROJECT: Elk River Public Safety Facility APPLICATION #: 19 CONSTRUCTION ARCHITECT MANAGER: Kraus-Anderson Construction 200 Grand Avenue Saint Paul, MN 55102 Tushie Montgomery PERIOD FROM: 2/1/04 PERIOD TO: 2/29/04 CONTRACTOR'S PROJECT #7713 CONTRACT DATE SECTION CONTRACTOR/SUPPLIER CURRENT PAYMENT DUE 6 Century Fence Company 29~654.25 20 Garage Door Store 4,850.00 21 Empirehouse~ Inc. 4,125.37 45 Collins Electrical Construction Co. ~ Kraus-Anderson Construction Co. 6,999.63 TOTAL: ~ ~,RCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on-site observations and the data comprising the above situation, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work is in accordance with the Contract Documents, and the Contractors are entitled to payment of the AMOUNT INDICATED. Amount Certified ¢~:2~'~f'! (~;'~---~- _ __ Tushie Mohtgomery And Associates Construction Manager: Kraus-Anderson Construction Co. Project: Elk River Public Safety Facildy Address: 200 C~and Avenue St. Paul, NIN 55102 Application Number: i 9 Application Date: March 1, 2004 Owner: City of Elk Rive[ - Pat Klaers Period to: February 29. 2004 Project Number: 7713 Total Value Total Value Total of Net Due Balance To Revised of Work of Work Previous ~his Complete Per£enL Bid Pku# Description of WorkContractor Contract Adjustments Contract Completed Retaina~e Earned Applications Request Flus Retaina~e ;omplete General Field Conditions Kraus Anderson C 295~680.00 0.00 295~680.00 295~680.00 14~784.00 280~896.00 280~896.00 0.00 14~784 00 100 1Site demo/EarthworkDryden Excavat 118,399.00 16,359.00 134,758.00 134,758.00 0.00 134,758.00 134~758.00 0.00 0.00 100 2Irr~latlon Greenscape Land~ 2~975.00 0.00 28~975.00 27,526.25 1,376.31 26~149.94 26,149 94 0.00 2~825 06 95 3Bituminous Pavin§ Omann Bros 130~896.00 2~486.00 133~382.00 1 4Concrete curb&putter Duncan Concre[e 176~000 00 13~632.00 189~632.00 189,632.00 9,481.60 180,150.40 180,150.40 0.00 9~481 60 100 6 Fences Centu~ Fence Cc22~368.00 45~164.00 67,532.00 67~532.00 3~376.60 64~155.40 34~50J.15 29~654.25; 3~376 60 100 7 Sod,Seedinp, Native Ve~jetati( Nor[h [~etro Land 69,840.48 0.00 69,840.48 64,199.76 3,209.99 60,989.77 60,989.77 0.00 8,850 71 9~2 8 Concrete-Formwk,reinforc Kelleher Constr343~647.00 1,060.00 344~707.00 344,707.00 0.00 344~707.00 344,70700 0.00 000 100 9 Precast Concrete Plank Molin Concrete 53~581.00 0.00 53,581.00 53,581.00 2~679.00 50~902.00 50~902.00 0.00 2~679 00 100 l0Concrete&Masonry Sedce Constructil 1,017,500.0C-2,030.00 1,015~470.00 1,015,470.00 0.00 1,01S~470.001 ~015,470.000.00 000 10u I 1 Structural Steel,Joist,Deck Oaka Corp 164t500.00; 479.00 164~979.00 164~979.O0 8~248.95 156,730.05 156~730 05 0.00 8~248 95 100 12~rection or St~Jctural Steel Western Steel 109~370.00 3~130.00 1 t 2,500.O0 1 13Gypsum Drywall Re.gal Contract263~452.OO Z~074.O0 265~526.00 265~526.00 0.OO 265j526~00 265~5B6.00 0.00 0.00 100 14Rouph&Finish Carpent~ Georpe F Cook 390,900 O0 34~733 00 425,633.00 425,185.00 21,259.25 1SWaterprooRn§ Kremer&Davis 21,0OO.00 2,100.O0 23~100.0C 23~100.00 1~155.00 21,945.O0 21~945 OD 0.00 1~155 00 10C 16E xtedor Insul&Finish Systm Custom Drywall 109,90000 2~464.00 112~364 0C 112,364.00 5,618.00 106~746.00 106~746.00 0.00 5~618 00 10C 17ivlembraneRoof&Sheetmetat WeatherProof 118,637.00 370.00 119,007.00 119~007.00 0.00 119~007.00 119~007.00 0.00 000 100j 18Cau~kin9 Ca[ciofirli Caulk 17~126.00 O.O0 17t126.00 16r270.00 813.50 15~456.5C 15~456.50 0.00 1~669 50 95 19Hollow Met al&Wood ODors ~ Glewwe Doors 54~925.O0 506.00 55~431.O0 55~43 I.O0 2~771.55 52~659.45 58~659.45 O00 Z~771.55 100 20Overhead Doors Garotte Dr Store 25~750.00 0.O0 25,7S0.O0 25,750.OC O.OO 25~750.001 20,900.00 4,850.00 000 100 21; Alum Entrances&Windows Empirehouse 154~781.00 -1,087.5C 153~693.50 153~693.50! 7~684.68 146~008 82 141~883.45 4=125.37 7,68468 100 22Ceramic Tile Twin City Tile & P 111,600.00 -1,205.8C 110~394.20110~394.20 5~519.71 104~874.49 104,874 49 O.0Q 5~519 71 100 23Acoustical Treatments ;t Cloud Acoust 30,950.00 10~000.00! 40~950 O0 40~950.O0 0.00 40~950.00 40~950.00 0.00 000 $00 24Concr Floor CoatinRConcrete Specialt 17~500.00 0.00 17,500.00 17,500.00 875.00 16,62500 16~625.00 000 875.00 10~0 25ResiLFIoobnq~Carpeting Multiple Concepts 51~070.00 790.00 51~860.00 __ 51~860.00 2~593.00 49~267.00 49~26700 0.00 2~59300 100 26Wallcoverinp&Paintin~ Steinbrecher 100,800.00 -80.00 100~720.00100,720.00 5~036.00 95~684.00 95~684.00 0.00 5~036 00 100 27] Final Cleanin9 Nlarsden Maint I I ~080.000.00 11,080.00 1 I t080.O0 S54.00 10~526.00 10~526.00 0.00 554.00 100 28Ext Bid.9 Sipnape 8artley Sales 7~700.00 5,658.00 13~358 OD 5~747.00 287.00 5~460.00 5~460.o0 0.00 7,898 00 43 29Lockers Bartley Sales 65~280.00 5~259.00 70~539.00 68~107.00 0.00 68~107.00 68~107.00 O.0C 2~q32 00 97 30AwninC]s Ho~aard's 3~575.00 0.00 3,575.00 3,575.00 0.00 3~575.00 3~575.00 0.00 000 10~0 31Storage Shelvin9 Systems Haldeman-Homml 10~326.00 0.00 10~326.00 10,326.00 0.00 10~326.00 10,326.00 000 000 100 34Indoor Shootin§ Range Equipm Caswell Internatio 108,075.00 0.00 108~075.00108,075.00 O.00 108~075.00 108~075.00 O.0G 000 100 35F abncated St ainless Steel Lab Nielsen's £quipm~ 17~784.0D 1,325.40 19,089.40 19,089.40 0.00 19~089.40 19~089.40 O.0C 000 100 36W~ndow Treatments Custom £xpressi~4,225.00 0.00 4~225.00 4,225.00 211.25 4~0t3.75 4~013.7_5 0.00 211.25 100 37Automated Filin~ Systems Haldeman-Hommt 20~236.00 000 20~236.00 20~236.00 0.00 20~236 00 20~236.00 0.00 0.00 100 38Movable File Systems Haldeman-Homm~ J 9,622 OO 0.00 19~622.00 19,622.00 0.00 19~622.00 19,622.00 0.00 0 00 10~0 39H~,draulic Elevators Schindler Elev 71~380.0C 5~S00.00 76~880 O0 76~880.00 0.00 76~880.00 76~880.00 0.00 0 00 100 40Plumbin(l&Hydr&Pipin9 Northern Air 299,500.0C 22,342.46 321,842.46 321 j842.46 16,092.12 305~750 34 305~750.34 000 16~092.12 100 41Fire Protection Systems Tri-State Fi~e 53,200.00 0.00 53~200.00 53~200.00 0.00 53~200.00 53,200.00 0.00 000 100 __. 42Geolhermal Loop Northern Air 290~000.00 -lj048.00 2881952 00 288~952.00 14~447.60 274~504.40 274~504 40 0.00 14~447 60 100 43HVAC&DuCtwork Systems Sentra-Sota 245~600.00 91~584.00 337~184.00 337~184.00 16~859.20 320,324.80 320~324 80 ~.0016~859.20 100 44HVACControlSystems DirectDi§ital 38~385.00 4~740.00 43,125.00 43~125.00 0.00 43~125.00 43,125.00~.t~.~ .00 0.00 100 45 Electrical Collins £lectnc 741~350.00 22~518.92 763,868.92 763~868.92 0.00~ 763~868.92 723~675.47 i~, ~.45 0.00 100 46 Test&Adjust&BalancinR Systems Mpmt 9~740.00 340 O0 10~080 0C I 0,050.00 504.00 9~576.00 9~576.00 0.00 504.00 100 Constr Nlana§ement Fee K~aus-Anderson J 114~346.00 5,910.00 120~256.0C 120,256.00 6,012.80 114,24320 114,243.20 0.00 6,01280 100 Site Sipnape (Pinnacle) Kraus-Anderson ( 2~661.86 0.00 2~661.86 2~661.86 0.00 2~661.86 2,661.86 0.00 0.00 10~ Site Sif~nage Installation Kraus-Anderson ( 1~711.33 0.00 1~711.33 1 ~71 t.33 0.O0 1~711.33 1,711.33 0.00 0.OO 10C Rupp Industries-Temp Heat Kraus-Anderson ( 1 ~674.63 0.00 1 ~674.63 1,674.63 0.00 1 ~674.63 0 O0 1,674 63 0.00 100 JME - Oumpsters Kraus Anderson ( 5,325.00 0.00 5,325 00 ___ 5,325 OC 000 S~325.00 0 00 _ 5,325.000.00 100 1,0~6 TOTAI_~ 6~196,645.45308,223.48 6~504~868.93 6,474,400.46 157,517.616~31 6,882.85 6,233~060.1S 83~2.70 187,986.08 100 1.0q ~;z ~ .'1 0 Page 2 of 2 ~-1~-200~ 12:10 KRGUS ~MDERSOM 6512906120 P.02/02 March 18, 2004 KRAUS-ANDERSON® CONSTRUCTION COMPANY CONTRACTORS & CONSTRLIC'I'ION MANAGERS City of Elk River 13065 Orono Parkway Elk River, Minnesota 55330 Attn: Ms. Lori Johnson Elk River Public Safety/City Hall Temporary Heat and Dumpster Elk River, Minnesota Lori: This letter is in response to your inquiry regarding the temporary heat charges and dumpster charges for both of the above referenced projects. I will address the temporary heat charges first. Our original estimates to you provided an allowance for temporary heat for the Public Safety Building and did not include any costs for the City Hall project. We had assumed that we could use the existing facilities in the City Hall fbr temporary heat when that project w-as being completed. The cost included in our original estimate was an allowance. It is very hard to determine the exact cost to be allocated for temporary heat, due to actual project start time and the severity of the winter. With respect to the dumpster charges, the original intent of the budget was to have included the costs of the dumpsters in the demolition contract portion of the project for the City Hall. It was subsequently determined that rather than have the dumpsters included with the contractor's cost and have them charge a fee on top of those charges, we would bid out the unit cost of the dumpsters once the project started. The allowance for those additional dumpsters was not included back in our estimate when that switch was made. The cost we had included in our original estimate was for providing general dumpsters throughout the duration of the project. Again, it is very hard to determine the actual quantity of dumpsters that will be used on a project. We do try to make our best determination, however, it is virtually impossible to arrive at an exact quantity of dumpsters that will be required. If you need any further information regarding either of these subjects, please do not hesitate to contact me. Very truly yours, .,.KI~ANDERSON~.CONSTRUCTION COMPANY Project Manager DLS:lsr st. Paul Division 200 Grand Avenue, St. Paul, MN 55102 Phone: (651) 29'1-7088 FAX: 1651) 290-6120 TOTAL P. 02 PARTIAL PAYMENT ESTIMATE NO. 3 FROM: December 6, 2003 TO: February 27, 2004 CONTRACTOR: ADDRESS: OWNER: PROJECT: FOREST LAKE CONTRACTING, iNC. 14777 FOREST LAKE DRIVE, FOREST LAKE, MN 55025 CITY OF ELK RIVER TH 10 AND MAIN STREET INTERSECTION iMPROVEMENTS COMPLETION DATE: AMOUNT OF CONTRACT: ORIGINAL SUMMER 2004 ORIGINAL: $205,618.95 REVISED: REVISED: TOTAL BID SUMMARY THIS PERIOD TOTAL BID SUMMARY TO DATE $25,388.70 ':'!:!:i':::ii:i:i:!.i:i:!:!:i:i:::i ]::::..:.:.:.!:i:i.i:!:!:i.':i:!: :!:i:::.:'::::':' : AMOUNT EARNED $25.388.70 $226,828.13 AMOUNT RETAINED $1.269.44 $11.341.41 MATERIAL ON SITE $0.00 $0.00 MATERIAL DEDUCT. $O.00 $0.00 AMOUNT DUE $24.119.26 $24,119.26 $226,828.13 O:/ProilB166OOJ/OO71/Partial Payments/Pay Estimate #3 revised xls 2