5.9. SR 04-12-2004City
TO:
FROM:
DATE:
SUBJECT:
Item 5.9.
MEMORANDUM
Mayor and City Council
Bruce A. West, Fire Chief
April 12, 2004
Authorization of Bids for a 1250 GPM Fire Department Pumper
On behalf of the Elk River Fire Department and its Truck Committee, I am requesting Council
approval and authorization to advertise for bids for a f~refighting pumper apparatus. The new
purchase will be a Class A pumper of which will include a 1250 gpm pump, equipment, ladders,
hydraulic generator, and many other National Fire Protection Association (NFPA) required
firefighting items. The new pumper is scheduled for early 2005 delivery and is part of our 20-year
capital improvement plan as a replacement of Engine 2 a 1980 Ford L9000.
The Elk River Fire Department Truck Committee has spent numerous hours gathering information
for a set of specifications for the Fire Department pumper apparatus. I would like to thank the Elk
River Fire Department Truck Committee for their hard work in putting together a set of
specifications for this pumper truck.
Upon authorization of bids by the Mayor and City Council on April 12, 2004, the following
timetable will occur: On May 21, 2004 at 10 a.m. - Bids will be opened at the Elk River City Hall.
After bid opening, the Fire Department Truck Committee shall review any and all bids for their
compliance with the published set of specifications. The City Council reserves the right to reject any
or all bids or any alternates or to hold bids for 45 days; or accept any bid which, in the opinion of
the City Council, serves the best interest of the city; and to waive any minor irregularities. It is
anticipated that upon acceptance and compliance of a submitted bid by the Elk River Fire
Department Truck Committee, I will return to the City Council in June 2004 for final approval and
awarding of the bid for a new Fire Department pumper.
Although final financing for this purchase does not need to be approved at this time, I have met
with both City Administrator Pat Klaers and Finance Director Lori Johnson to discuss various
options. As part of the notice of advertisement for bids, financing options shall be included by each
bidder as part of the bid document. The bidder shall include, but not limited to: interest rates,
financing periods, lease purchase plans, down payment options, pre-payment options, etc. The City
of Elk River shall consider all finance options when evaluating the lowest bid.