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9.1. SR 10-20-2013 Ells -Wft _ Request for Action River To Item Number Mayor and City Council 9.1 Agenda Section Meeting Date Prepared by Worksession October 20,2014 Tim Simon, Finance Director Item Description Reviewed by Review 2015-2019 Capital Improvement Plan Cal Portner, City Administrator Reviewed by Action Requested Continue review of 2015-2019 Capital Improvement Plan. Background/Discussion On August 11,2014,we reviewed the 2015-2019 equipment purchase requests with the Fleet Committee. City Engineer Justin Femrite will present the infrastructure improvement funds and Parks and Recreation Director Michael Hecker will present the park improvement fund for the next five years. Pavement Management Fund The fund was created in 2013 to provide stable,long-term funding for our pavement management program. The franchise fee collected is the primary revenue source outside of the state-aid portions of the related construction projects. The City Engineer will review the 2015,2017 &2019 projects. Municipal State Aid The City Engineer will review the future Municipal State Aid (MSA) allocations and estimates and how they are tied into the Pavement Management Fund. These funds will be funding a portion of the future street projects in 2015,2017&2019. Funds will be advanced in 2015 and repaid from our next year's allocation. In addition,we programmed in the reimbursement from the City of Ramsey over three years for their share of the 2015 project cost. The maintenance (sealcoat) portion goes into the Pavement Management Fund to offset the cost of the sealcoating preventative maintenance. Trunk Utilities Fund The city maintains a Trunk Utilities Fund made up of special assessment revenue from water and sewer improvement projects. The funds are to be used on certain trunk water and sewer expansion / improvement projects. The funds may be used only for trunk connections and improvements in the area for which the assessments were collected,unless there is no further need in the existing area,then they can be used in another area. These funds would be used in lieu of having to issue bonds on future expansions of the systems and waiting for future revenues to repay the bonds. P O w E 8 E U A Y Template Updated 4/14 INAWR 2015 projects include: Zone Estimated Cost Project Description Eastern $60,000 Well#9 Engineering well #9 to move water towards NEBC. Street Improvement Reserve Fund This fund covers annual improvements outside of the Pavement Management Fund on roads and infrastructure in the city. Continued from last update, some boulevard and median enhancements are included in this update. Special assessment repayments and bond levies were the main funding sources in the fund which will end shortly as we no longer assess for street improvements and bond for street projects. Park Improvement Fund The Park Improvement Fund was created to provide a funding source for replacement and further build out/repair of our current parks/trails. The current funding source is an annual transfer from the Municipal Liquor Fund based on a percentage (45%) of profits after approved transfers. Park and Recreation Director Michael Hecker,will review the priorities and requests for 2015-2019. Next meeting: Review the following CIP funds on November 3. Government Building Fund GRE Reserve Fund Development Fund (City) Capital Outlay Reserve Fund Park Dedication Fund Financial Impact N/A Attachments ■ 2015-2019 Capital Improvement Plan worksheets N:\Public Bodies\Agenda Packets\10-20-2014\Final\x9.1 sr CIP.docx Capital Improvement Plan 2015 rhru 2019 City of Elk River, Minnesota Project# PM-01 Project Name pavement Management Program Type Improvement Department Infrastructure Improvements _ s Useful Life 25 years Contact Engineer Category Street&Utility Construction Priority n/a Description Replace,overlay or rehabilitate aged and deteriorated streets,storm drainage,and adjacent walks. Projects will be completed every other year. Justification Individual street pavement conditions will dictate what pavement management technique will be utilized to extend the life of that specific street segment. These techniques may range from a full reconstruction of the surface and aggregate base to simply overlaying the existing pavement. As they arc implemented,the prescribed techniques will continually be gauged to assure their performance is proper in extending the life of our pavements. Expenditures 2015 2016 2017 2018 2019 Total Construction/Maintenance 6,429,724 4,330,000 4,500,000 15,259,724 Total 6,429,724 4,330,000 4,500,000 15,259,724 Funding Sources 2015 2016 2017 2018 2019 Total Municipal State Aid 3,795,400 1,000,000 1,000,000 5,795,400 Pavement Management Fund 2,484,324 3,180,000 3,350,000 9,014,324 Storm Sewer 150,000 150,000 150,000 450,000 Total 6,429,724 4,330,000 4,500,000 15,259,724 DRAFT 2015-2019 CAPITAL IMPROVEMENT PLAN Page 8 Capital Improvement Plan 2015 thru 2019 Department Infrastructure Improvements City of Elk River, Minnesota Contact Street Supt. Project# SC-03 Type Maintenance Useful Life 7 years Project Name Annual Sealcoat Program Category Street Maintenance Priority n/a Description Preventative maintenance of sealcoating and small overlay projects. Justification Method of maintaining the surface condition of the streets 7-8 miles of streets sealcoated on an annual basis. Expenditures 2015 2016 2017 2018 2019 Total ConstructionlMaintenance 365,199 394,382 396,268 392,156 493,921 1,951,926 Total 365,199 394,382 396,268 392,156 403,921 1,951,926 Funding Sources 2015 2016 2017 2018 2019 Total Pavement Management Fund 365,199 394,382 396,268 392,156 403,921 1,951,926 Total 365,199 394,382 396,268 392,156 403,921 1,951,926 DRAFT 2015-2019 CAPITAL IMPROVEMENT ALAN Page 1 O rn co O r- O r v w 0 O Cf) I- O Cl) O N N co CO O I- M O O O O r, 0 r O r C`") O Cf) O C`") C`") co r- 0 O) LO V O") Cf) I- O O O N co Cf) O .E M M r W O V O) O O N y r r N V V N N W O LO V O LO LO M r co O O CO N N N O I- r- o M T N O M M CD co C`) CO M r- N y r N W O r C`') O V O co W V M O M O O CO CO N M r U) (U O W V O N O N N O Cf) Cf) I� ('s O N O O M O CO CO M O I- N ) r r N V V N m W a U O co O co N N CO r I� O O W O ' O ' co co Ic Op CMf) (O (� T O O V V V CO M C7 M N O M M N m N y C`) CO M w a+ W r r r N C d E d O O O O O V O M V Cf) r d O V cy O � � O cl O C 000 Lf) (� O m M O O O lf) V V 0) M O .� LC) M O Cf) V N O O O 0 � N y M r Ic V OM r, M W r V LO (O CO r N r O M r - O O V r Cf) (O Cf) Cf) -T Cf) V O r O O (O (O V Cf) C O CO O O O O CD 0) Cf) O I- r- r- ()) O 0 N y M M (D M M N N W r r r N M V O r 0 O O r co N O r- M co co V r 7 V C7 O r LO co co r- r- C) V O N � O O N N Q T M T C`') N N r r � U) cz E d D > C d : E >, O '6 .r_ O V Q 0) = Q C C C C d C d d � > Y (Z d K m W W C (n o a) c W LD >y Q N E � H y ro 0 y v v w aNi v a�i .� a) a� E � a) ; Oro m U) d tm c U) (D p a) a 0U K a5 a5 cr d t LLB„ (n (n W d cz ( W d '6 '6 N a) O W CL U � H ) li li Z Municipal State Aid(MSA) Balance 2% 2% 2% 2% 2% 2014 2015F 2016F 2017F 2018F 2019F Beginning balance $ 708,248 $ 1,614,101 $(1,257,329) $ (50,502) $ 175,173 $ 1,420,074 New Allotment(average) 1,207,804 1,231,960 1,256,599 1,281,731 1,307,366 1,333,513 Pavement Management Plan" - (3,795,400) - (1,000,000) - (1,000,000) Maintence(sealcoat)' (301,951) (307,990) (314,150) (320,433) (326,841) (333,378) Ramsey Payback - 264,377 264,377 264,377 - Ending Balance $ 1,614,101 $(1,257,329) $ (50,502) $ 175,173 $ 1,420,074 $ 1,420,209 *=25%of MSA allocation(2015-2019) = Funds will be advanced from future state-aid allotment Capital Improvement Plan 2015 rhru 2019 Department hifastructure Improvements City of Elk River, Minnesota Contact Engineer Project if II-42 Type Infrastructure Project Name Well #9 Filter Plant Useful Life Unassigned Category Street&Utility Construction Priority n/a Description Engineering services fora new filter plant for well#9. Justification This project will allow ERMU to simultaneously run filter wells 97 and#9 to move water towards the Matures Edge Business Center. The actual construct on well#9 won't be until 2016 and will be a bonding project by ERMU. Engineering work is being requested out of trunk utility funds for 2015. Expenditures 2015 2016 2017_ 2018 2019 Total Engineering 60,000 80,000 Total 60,000 60,000 Funding Sources 2015 2016 2017 2018 2019 Total Trunk Utility Fund 60,000 60,000 Total 60,000 60,000 DRAFT 2015-2019 CAPITAL IMPROVEMENT PLAN page I Elk River Municipal Utilities Phone: 763.441.2020 13069 Orono Parkway a P.O. Box 430 Fax: 763.441.8099 Elk River,MN 55330-0430 www.elkritiTerutilities.com The City of Elk River October 13, 2014 Attn: Mr. Cal Partner—City Administrator 13065 Orono Parkway Elk River, MN 55330 Subject: Request for Approval of Trunk Utility Funding for Filter Plant Project Engineering, Mr. Portner, Elk River Municipal Utilities requests funding from available water trunk utility funds for the engineering of a new Well #9 Water Filtration Plant be included for Council approval in the City's 2015 Capital Improvement Plan. The engineering has been estimate at$60,000. In 2012 ERMU began implementing a water distribution system upgrade to more efficiently utilize the capacity of our current wells and improve water distribution to the southeastern area of the urban service area. Specifically, the improvements are designed to provide additional water capacity to the new Natures Edge Business Park area. For the first phase of this project the Council approved the use of water trunk funds for a water main improvement project that rerouted water from Well #8 to connect with the water distribution system at Well #9 located on Twin Lakes Parkway. This project then rerouted the water output from Well#9 to the Well#7 Filtration Plant located on Twin Lakes Road. In 2013 the Council approved the use of water trunk funds for the second phase of this project for a 2014 water main improvements project that will add over 2,700 additional feet of water main on Twin Lakes Road from the Well 47 Filtration Plant to County Road 12. This project is currently under construction. The final phase of this project is to construct the Well#9 Filtration Plant adjoined to the Well 97 Filtration Plant. This project is projected for construction in 2016 with the engineering to be completed in 201 S. The funding for the filtration plant addition will likely be through the issuance of bonds in 2016. ERMU would like to utilize water trunk utility funds to pay for the 2015 engineering costs. This project is proposed as part of the 2015 ERMU capital budget and will be presented for final approval in December by the Utilities Commission contingent upon City Council approval of the use of trunk funds. Best Regards: Tray Adams, P.E. General Manager Cc: Eric Volk—Water Superintendent .Tustin Femrite, P.E.--City Engineer �, ; Tim Simon—City Financial Director p p N E 8 E U B T rA Am n F 3!4 NATURE Reliable Public Power Provider P o W F R F o To S E R V E Capital Improvement Plan 2015 mm 2019 City of Elk River, Minnesota Project# II-39 Project Dame Proctor Ave water main Type Infrastructure Department Infrastructure Improvements Useful Life 20 years Contact Engineer Category Street&Utility Construction Priority n/a Description Add new water main connecting Highland Road to Proctor Ave near the public works building. Justification Increase system capacity to the north. Expenditures 2015 2016 2017 2018 2019 Total Construction/Maintenance 250,000 250,000 Total 250,000 250,000 Funding Sources 2015 2016 2017 2018 2019 Total Trunk Utility Fund 250,000 250,000 Total 250,000 250,000 DRAFT 2015-2019 CAPITAL IMPROVEMENT PLAN Page 6 Capital flnprovement Plan 2015 thru 2019 City of Elk Diver, Minnesota Project# 11_40 Project Name Highland Ave. Water Main Type Infrastructure Department Infrastructure Improvements Useful Life 20 years Contact Engineer Category Street&Utility Construction Priority n/a Description New water main during City road reconstruction project for Oxford Street,Norfolk Street; 192nd Ave,Lowell Circle. Justification Increase system capacity. Expenditures 2015 2016 2017 2018 2019 Total Construction/Maintenance 150,000 150,000 Total 150,000 150,000 Funding Sources 2015 2016 2017 2018 2019 Total Trunk Utility Fund 150,000 150,000 Total 150,000 150,000 DRAFT 2015_21719 CAPITAL IMPROVEMENT PLAN Page 7 NW Area Western Area Eastern Area NE Area Interest Sewer Water Sewer Water Sewer Water Sewer Water 2013 Ending Balance $580,921.34 $580,921.33 $424,644.31 $382,822.98 $1,912,521.22 $142,804.55 $143,516.14 $143,516.14 2014 Activity Assessment Revenue 5,596.48 5,596.48 - - 62,996.00 62,996.00 44445 5,096.48 5,096.48 - - 44477 500.00 500.00 - - 98243 - - 62,996.00 62,996.00 Well#7 WaterMain - (365,000.00) Transfer from Western Area (225,000.00) 225,000.00 Mining Study (20,000.00) (20,000.00) - NEBC Phase II (162,500.00) (203,500.00) Sewer Plant Expansion (546,000.00) - (100,000.00) (213,000.00) (141,892.38) 2015 Activity Assessment Revenue 500.00 500.00 44477 500.00 500.00 Well#9 engineering (60,000.00) 2016 Activity Assessment Revenue 500.00 500.00 44477 500.00 500.00 2017 Activity Assessment Revenue 500.00 500.00 44477 500.00 500.00 Proctor Ave.Watermain - (250,000.00) Highland Ave Water Main - (150,000.00) 2018 Activity Assessment Revenue 500.00 500.00 44477 500.00 500.00 2019 Activity Assessment Revenue - - Estimated Balance 22,517.82 168,517.81 324,644.31 157,822.98 1,762,517.22 5,800.55 1,623.76 143,516.14 Capital Improvement Flan 2015 thru 2019 City of Elk River, Minnesota Project# H-00 Project Name Intersection Enhancements Type Infrastructure Department Infrastructure Improvements Useful Life 25 years Contact Engineer Category Street Construction Priority n/a Description Complete enhancements of underperforming intersections within the City of Elk River. Improvements will be considered on a yearly basis and may include costs for right-of-way acquisition and construction of intersection enhancements. Such enhancements may include the extension or addition of turn lanes,restriping,modifications of medians,or drainage. Justification These proposed enhancement projects are relatively small in size and cost for the benefit they will provide to the overall transportation system. Expenditures 2015 2016 2017 2018 2019 Total Construction/Maintenance 100,000 100,000 200,000 Total 100,000 100,000 200,000 Funding Sources 2015 2016 2017 2018 2019 Total Street Improvement Reserve 100,000 100,000 200,000 Total 100,000 100,000 200,000 DRAFT 2015-2019 CAPITAL IMPROVEMENT PLAN Page I Capital Improvement Plan 2015 mri, 2019 City of Elk River, Minnesota Project## II-32 Project Name Eastern Area Trail & Mobility Imp. Type Infrastructure Department Infrastructure improvements Useful Life 15 years Contact Engineer Category Trail improvements Priority n/a Desetiption Construct the missing pieces of trail along the east side of Twin Lakes Road from the Northstar commuter rail station to Trott Brook Parkway. Also provide ADA compliant sidewalks and pedestrian ramps along Line Avenue from Main Street to 3rd Street, Justification This trail/sidewalk project will provide safe connectivity of our existing off street trail and sidewalk systems in the area. Expenditures 2015 2016 2017 2018 2019 Total Construction/Maintenance 400,000 400,000 Total 400,000 400,000 Funding Sources 2015 2016 2017 2018 2019 Total Federal Grants 320,000 320,000 Street Improvement Reserve 80,000 80,000 Total 400,000 400,000 DRAFT 20152019 CAPITAL IMPROVEMENT PLAN Page 2 Capital Improvement Plan 2015 thru 2019 City of Elk River, Minnesota Project# 11-33 Project Name Intersection Ilmprovements Type Improvement Department Infrastructure Improvements Useful Life 15 years Contact Planning Manager Category Landscaping/Boulevards Priority n/a Description Improve major intersection with landscaping Justification Beautification of School/169,Jackson/169,Proctor/10,Main/10,and 171st/10 intersections Expenditures 2015 2016 2017 2018 2019 Total Construction/Maintenance 30,000 30,000 30,000 90,000 Total 30,000 30,000 30,000 90,000 Funding Sources 2015 2016 2017 2018 2019 Total Street Improvement Reserve 30,000 30,000 30.000 90,000 Total 30,000 30,000 30,000 90,000 DRAFT 201 5-2019 CAPITAL IMPROVEMENT PLAN Page 3 Capital Improvement Plan 2015 rhru 2019 City of Elk River, Minnesota Project#d II-34 Project Name Monument Signs Type improvement Department Infrastructure Improvements Useful Life 25 years Contact Planning Manager (Category LandscapingBoulevards Priority n/a Description Add entrance monument signs at southbound 169,westbound 10,and northbound 169/101 Justification Beautification goal: add large monument signs at city entrances to satisfy beautification goals. Expenditures 2015 2016 2017 2018 2019 Total Construction/Maintenance 40,000 60,000 60,000 160,000 Total 40,000 60,000 60,000 160,000 Funding Sources 2015 2016 2017 2018 2019 Total Street Improvement Reserve 40,000 60,000 60,000 160,000 Total 40,000 60,000 60,000 160,000 DRAFT 2015-2019 CAPITAL IMPROVEMENT PLAN Page 4 Capital Improvement Plan 2015 thru 2019 City of Elk River, Minnesota Project# II-35 Project Name Boulevard Improvements Type Improvement Department Infrastructure Improvements Useful Life 15 years Contact Planning Manager Category Landscaping/Boulevards Priority n/a Description To achieve beautification goal for boulevard improvements Justification Several improvements to existing boulevards are planned: Twin Lakes Road(north of 171 st) 193rd(west of County Road 13,east of Xavier) Expenditures 2015 2016 2017 2018 2019 Total Construction/Maintenance 100,000 80,000 180,000 Total 100,000 80,000 180,000 Funding Sources 2015 2016 2017 2018 2019 Total Street improvement Deserve 100,000 80,000 180,000 Total 100,000 80,000 180,000 DRAFT 2015-1019 CAPITAL IMPROVEMENT PLAN Page 5 Capital Improvement Plan 2015 ecru 2019 City of Elk River, Minnesota Project# QZ Project Name Quiet Zones Type Infrastructure Department Infrastructure Improvements Useful Life 25 years Contact Engineer Category Street Construction Priority n/a Description Establish a quiet zone at all street crossings along the ENSF rail line. Justirication This project will involve the installation of supplemental safety measures and wayside horns to qualify the entire rail corridor through Elk River as a quite zone. Expenditures 2015 2016 2017 2018 2019 Total Construction/Maintenance 1,350,000 1,350,000 Total 1,350,000 1,390,000 Funding Sources 2015 2018 2017 2018 2019 Total Liquor Fund 850,000 850,000 Street Improvement Reserve 500,000 500,000 Total 1,350,000 1,350,000 DRAFT 2015-1019 CAPITAL IMPROVEMENT PLAN Page 9 Capital Improvement Plan 2015 rhru 2019 City of Elk River, Minnesota Project# SL-09 Project[Name Signal Light Painting Type Improvement Department Infrastructure Improvements Useful Life 20 years Contact Engineer Category Street Maintenance Priority n/a Description Paint signal systems at School/Jackson Avenue and School/Lions Park Drive Justification According to MAIDQT/City signal agreements it is the responsibility of the City to repaint signal systems as needed to preserve our assets.The last 2 systems will he scheduled for painting in 2016 or as their condition requires, Expenditures 2015 2015 2017 2018 2019 Total Construction/Maintenance 12,000 12,000 Total 12,000 12,000 Funding Sources 2015 2016 2017 2018 2019 Total Street Improvement Reserve 12,000 12,000 Total 12,000 12,000 DRAFT 2015-2019 CAPITAL IMPROVEMENT PLAN Page 11 O N N O ' ' ' ' ' ' ' O fD N lD C2 fe O O N N O O lD _ (6 O N W 00 O E C M N N N w O O O CO O w LO 00 CO O O W O Cl) M V M O M V 00 M M I. 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O - N N r w O O 00 00 00 ' ' ' O O ' ' ' O O ' ' ' 00 O fD LO O M00 C) C) C) C) V O a) 00 lc O N 00 M O O O O M V i6 In N O r O O O O O r V O N N V CO M O O O LO E; 00 M V LO C,4 O ,-r- N r r w O O LO LO C) C) O O fD M (C M Lq O O O O 00 0) O CO 00 LO O O O O 0 r Cl) O N M T O LO 'O p Cl N 00 O N r m r V r M LO N 00 L O LO LO O O 00 N O M Cl) w O CO M M LO 00 O M O O O N O N O O n O fD M O N I� M M O O r M O W N N M P- n M 07 p LO M r M LO r O W r LO r LO r M r LO O O V � O N O r M r I- n Cl) N fD N LO 00 O N N In Cl V M M r C 7 C 0) E 0) 0) C5 c C5 E C O Y E U ++ c6 > Q N C6 c�6 a U) 3 c v 'o c6 LL N -0 2 c c N m Q C5 a) Q� N N O N O N C y Q O > N 0) N 0) C r E N _ 0) N N O N 0) U 0) E U c6 � E s r_ O Q M Q o > I.o a o .N N £ > E E u) (D ° Q Q ° c c a m o 0) O (D (D a) P c� `c E Q _01 LL E o o i LJJ Q y y y � y o c c aci N o 0 0 0 L a v a c o o ,o .o o c E o Q c w c £ � Q Q OoC 3 c o t 0 0 > E > ` c N N c6 i6 0 — 0) (4 i6 i6 N LL (6 N U i i N O O (6 w N OU N +O+ a`oi o a) c6 � o 0 0 0 0) D C5 N w u m I Q 0 3cncnO c 0 oc � w � � m 2 � (7) a 0o m V LL O CD ° N C 0) N N a N O) � V N 14 y 13 c 'CD 3 O a O a r0 U fA nn H ~ W m c ~ W EILMemorandum River To: Mayor and City Council From: Michael Hecker,Parks and Recreation Director Date: October 15, 2014 Subject: 2015-2019 Park Improvement Fund CIP PIF projects for 2015 All of these projects were discussed and reviewed at a parks and recreation work session on September 30. They were again discussed and recommended by the Parks and Recreation Commission at their regular meeting on October 8. Playground Safety $6,$00 The funds are used to replenish the engineered playground chips at each playground throughout the park system annually to meet the fall requirements set by the National Playground Safety Institute. Trail Repairs and Connections $100,000 The funds will be used to repair,replace, and add connections that are discussed with Parks Commission. Some of the trails that are in need of replacement are Orono Parkway,Joplin, Heritage Landing, Country Crossings etc. One new connection will be from Denver Street to the Library. Repairs will be made needed on an annual basis for the safety of the park users. Orono Park Improvemoents $20,000 The plan is to use the funds to purchase additional picnic tables,add more automatic drip line for newly planted donated trees, and install a new piece of playground equipment. Park Property Lines $6,000 Some of the Parks are in need of park boundary markers, either because there were never any installed or because over the years the boundary signs have been removed by residents, vandalism, or for whatever reasons. It will be beneficial for staff to know exactly where the boundaries are in the park system both for maintenance and code enforcement. Upgrade irrigation to smart systems $6,300 Funds will be used to replace the old irrigation controllers with smart controllers that will allow for better efficiencies. The new controllers allow staff to access the controllers via computer, tablets, or smart phones to adjust the systems, shut the system down after hours in case of an water break or if the system turns on during a game without having to call a staff person to come in,check and track water usage for budgeting purposes,DNR permits,etc. C:\Users\tsimon\AppData\I,oca]\Microsoft\Windows\Temporary Intemet Piles\Content.IF.5\2KTRNI28G\memo.dorx INATUREI Athletic Field Improvements $95,000 Staff and the Commission recommended making improvements to the fencing at the Dave Anderson Athletic Complex and backstops at the YAC (Youth Athletic Complex). Staff will meet with the Youth Baseball and Softball organizations to work on a priority for athletic field improvements. New backstops for YAC have been discussed by the Youth Baseball Board. Windsor Park Improvements $10,000 The large boulder that was installed at the new Orono Park Playground in 2013 was moved from its original location at Windsor Park. A new playground piece will be installed at Windsor to replace the boulder. Skate Park Design $35,000 A skate park has been a discussion item with staff and the Commission for the past year. The master plan signature park concept has a skate park to be located in park between the boat dock and HWY 10. This project will hire consultants to provide design,public facilitation and engineering services for a new skate park. Hillside Park Improvements $19,000 There has been multiple requests for water to be installed for the park users and during bike race events. This is part of a long term master plan to improve the park for its users. Park Forest Management Plan $6,000 The City of Elk River would like to have a forest management plan prepared for two to three parks areas within the City. This plan should follow the same guidelines as those used for the MN DNR Forest Stewardship program, including the requirement for preparation by Minnesota Association of Consulting Foresters (MACF). Basically,the plan will provide an outline to maintain the sustainability of the forest. Houlton Restoration Management Plan $5,000 The Friends of the Mississippi River(FMR)has received$160,000 in funds to develop a restoration management plan for the Houlton farm property. This amount will be a local contribution to the FMR for their efforts. A restoration plan developed by a committee of staff and volunteers will need to be approved by City Council. Houlton Improvements $10,000 This funding will be used to purchase a gate, signage and other items that will be needed when the City takes ownership of the Houlton farm property. Bailey Point Restoration Management Plan $5,000 The Friends of the Mississippi River(FMR) agreed to also develop a restoration management plan for the Bailey Point Nature Preserve while they are working on the Houlton farm property. This amount will be a local contribution to the FMR for their efforts. Buckthorn Removal The Parks and Recreation Commission recommended the amount of$25,000 be used in the Park Improvement Fund toward the removal of buckthorn in the parks. After further review by staff,it was decided that this project should be moved toward the parks operating budget instead of the Park Improvement Fund. Park Improvement Fund projects are usually capital type expenses related to maintaining a park facility. C:\Users\tsimon\AppData\Local\Microsoft\Windows\Temporary Intemet 1~iles\Content.IE5\2KTRM28G\memo.docx Capital Improvement Plan 2015 thru 2019 City of Elk River, Minnesota Project# OK-13 Project Name Oak Knoll Lighting Project Type Improvement Department Park Improvement Fund Useful Life Unassigned Contact Park&Rec.Director Category Park Improvements Priority n/a Description The project will install athletic field lighting at the Oak Knoll Athletic Complex field#10. The project includes electrical and irrigation upgrades needed to develop an improved lighted field at Oak Knoll. Justification Youth Football and Lacrosse associations entered into an agreement on December 2,2013 with the City to donate$73,000 over the next several years. Both sports organizations and the Parks and Recreation Commission have commented on the need in Elk River for an additional field with lights since the city currently has one field with lights at the Youth Athletic Complex(YAQ. Funding Sources 2015 2016 2017 2018 2019 "Total Donors 10,000 10,000 10,000 30,000 Total 10,000 10,000 10,000 30,000 DRAFT 2015-2019 CAPITAL 1MPR©VEMENT PLAN Page I Capital Improvement Plan 2015 thru 2019 Department Park Improvement Fund City of Elk River, NYtnnesOta contact Park&Rec.Director Project# P1F 15 Type Maintenance Useful Life Unassigned Project Name 2015 park improvement projects Category Park Improvements Priority nla Desctiption 2015 projects include: trail repairs and connections($100,000) Orono Park improvements($20,000) Upgrade irrigation to smart systems($6,300) Althletic field improvements($95,000) Windsor Park improvements($1 0,000) Skate park design($35,000) Hillside Park improvements($19,000) Park forest management plan($6,000) Houlton restoration management plan($5,000) playground safety($6,800) Houlton improvements($10,000) Bailey Point restoration management plan($5,000) Park property lines $6,000 Justification Annual maintenance/repairs of our park system. Expenditures 2015 2016 2017 2018 2019 Total Park Improvements 324,100 324,100 Total 324,100 324,100 Funding Sources 2015 2016 2017 2018 2019 Total Park Improvement Fund 324,100 324,100 Total 324,100 324,100 DRAFT 2015-2019 CAPITAL IMPROVEMENT PLAN Page I Capital Improvement Plan 2015 thru 2019 City of Elk Invert, Minnesota Project# PIF-16 Project Name 2016 park improvement projects Type Maintenance Department Park Improvement Fund Useful Life Unassigned Contact Park&Rec.Director Category Park Improvements Priority n/a Description 2016 projects include; playground safety($6,900) trail repairs and replacement($135,000) park property lines($3,000) Orono Park improvements($20,000) athletic field amenities($60,000) upgrade irrigation to smart systems($6,300) Deerfield improvements($27,000) Orono Park Health Beat fitness($13,000) Bailey Point Kiosk $15,000 Justification Annual maintenance/repairs of our park system. Expenditures 2015 2016 2017 2018 2019 Total Park Improvements 286,200 286,200 Total 286,200 286,200 Funding Sources 2015 2016 2017 2018 2019 Total Park Improvement Fund 286,200 286,200 Total 266,200 286,200 DRAFT 2015-1019 CAPITAL IMPROVEMENT PLAN Page 3 Capital Improvement Plan 2015 mru 2019 City of Elk River, Minnesota Project# PIF_17 Project Name 2017 park improvement projects Type Maintenance Department Park Improvement Fund Useful life Unassigned Contact Park&Rec.Director Category Park Improvements Priority n/a Description 2017 projects include: playground safety($6,900) trail repairs and replacement($133,000) park property lines($3,000) upgrade irrigation to smart systems($3,500) athletic field amenities($30,000) Lions Park playground replacement $110,000 Justification Annual maintenance/repairs of our park system. Expenditures 2015 2016 2017 2018 2019 Total Park Improvements 286,400 286,400 Total 286,400 286,400 Funding Sources 2015 2016 2017 2018 2019 Total Park Improvement Fund 286,400 286,400 Total 286,400 286,400 DRAFT 2015-2019 CAPITAL IMPROVEMENT PLAN Page 4 Capital Improvement Flan 2015 thru 2019 City of Elk River, Minnesota Project# PIF-18 Project Name 2018 park improvement projects Type Maintenance Department Park Improvement Fund Useful Life Unassigned Contact Park&Ree,Director Category Park Improvements Priority n/a Description 2018 projects include: playground safety($6,900) trail repairs and replacement($237,000) park property lines($3,000) athletic field amenities($30,000) Justification Annual maintenance/repairs of our park system. Expenditures 2015 2016 2017 2018 2019 Total Park Improvements 276,900 276,900 Total 276,900 276,900 Funding Sources 2015 2016 2017 2018 2019 Total Park Improvement Fund 276,900 276,900 Total 276,900 276,900 DRAFT 2015-2019 CAPITAL IMPROVEMENT FLAN Page 5 Capital Improvement Plan 2015 1hru 2019 City of Ells River, Minnesota Project# PIF-19 Project Name 2019 park improvement projects Type Maintenance Department Park Improvement Fund Useful Life Unassigned Contact Park&Rec.Director Category Park Improvements Priority n/a Description 2019 projects include: Playground safety($6,900) Trail repairs&connections($270,000) Justification Annual maintenance/repairs of our park systems. Expenditures 2015 2016 2017 2018 2019 Total Park Improvements 276,900 276,900 Total 276,900 276,900 Funding Sources 2015 2016 2017 2018 2019 Total Park Improvement Fund 276,900 276,900 Total 276,900 276,900 DRAFT 1015-2019 CAPITAL IMPROVEMENT PLAN Page 6 ■ City of Elk River Park Improvement Fund Revised 2014F 2014R 2015F 2016F 2017F 2018F 2019F Revenues Other Revenue Interest Income 3,040 522 522 777 810 837 850 Grants/Donations Misc.(Hillside/Woodlands) 6,500 6,500 6,500 6,500 6,500 6,500 6,500 Transfer In-Liquor Fund 282,519 282,519 270,000 270,000 270,000 270,000 270,000 Donations 35,000 57,758 10,000 10,000 10,000 - - Total Revenue 327,059 347,299 287,022 287,277 287,310 277,337 277,350 Expenditures Playground Safety 6,000 6,000 6,800 6,900 6,900 6,900 6,900 Trail Repairs&Connections 113,000 41,000 100,000 135,000 133,000 237,000 270,000 Orono Park Improvements 51,000 51,000 20,000 20,000 Orono Park Health Beat Fitness 13,000 Bailey Point-amenities 2$,642 Bailey Point Kiosk 15,000 Dog Park irrigation and trees 6,000 6,000 Park Property Lines 6,000 3,000 3,000 3.000 Parks Master Plan Update** 50,000 67,000 Parks Master Plan needs assessment 15,000 15,000 Upgrade irrigation to smart systems 6,300 6,300 3,500 YAC Complex wellfirrigation 35,000 35,000 Deerfeild improvments 27,000 Althletic field improvements 95,000 60,000 30,000 30,000 Windsor park improvements 10,000 Lions Park Playground replacement 110,000 Skate Park Design 35,000 Hillside Park Improvements 19,000 Park Forest management plan 6,000 Houlton restoration management plan 5,000 Houlton Improvements 10,000 Bailey Point restoration management plan 5,000 Buckthorn Removal* - Oak knoll field upgrades 135,000 135,000 Total Expenditures 411,000 385,642 324,100 286,200 286,400 276,900 276,900 Revenues less Expenditures (83,941) (38,343) (37,078) 15077 910 437 450 Cash Balance-Beginning 101,331 101,331 62,988 25,909 26,987 27,896 28,333 Cash Balance-Ending 17,390 62,988 25,909 26,987 ,, J 28,333 28,783 =Park commission has recommended$25,000 for buckthorn removal,staff recommends increasing park maintenance operating budget. Yearly Transfer is made in June after City audit from Liquor Profits The following projects are anticipate to be on future Park Improvement Plan updates YAC Ball Field lights 500,000 Skate Park replacement TBD Pavement for YAC Complex 250,000 Pavement for YAC Football 337,000 YAC Athletic Field w/lights 370,000 YAC Fields 5 and 6 lights 250,000 Orono Parking Lot lights 75,000 Orono Parking Lot reconstruction 500,000 Orono Complex upgrades 100,000 Interpretive/Ski chalet 500,000 Hockey Rink Trott Brook 200,000 Rink lights @ Mississippi Oaks 43,000 Hockey Rink at Lions Park 200,000 Upgrad lighting at the Orono Complex 100,000 Softball Field at Trott Brook Park 40,000 Splash Pad at Orono Park 500,000 Flush toilets and shelter Orono Park 250,000 Major trail repair near Trott Brook 200,000 Major trail repair Woodland Trails 100,000 Volleyball courts w/lights Orono Park 40,000 Additional ball fields w/lights 275,000/field Additional Soccer/Lacrose fields w/lights 370,000/field Trail connections 1,000,000 Park kiosks and signage 110,000 Hillside Park improvements 400,000 updated 9/23/14