07-21-2014 ED MIN Crty of
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Elk Meeting of the Elk River
River Economic Development Authority
Held at the Elk River City Hall
Monday,July 21, 2014
Members Present: President Tveite, Commissioners Burandt, Dwyer,Westgaard,
Wilson, and Motin
Members Absent: Commissioner Provo
Staff Present: Economic Development Director Brian Beeman, Economic
Development Specialist Colleen Eddy, Environmental Technician
Kristin Mroz, and Senior Administrative Assistant/Recording
Secretary Jennifer Johnson
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Economic
Development Authority was called to order at 5:52 p.m. by President Tveite.
2. Consider 07/21/2014 Agenda
Moved by Commissioner Motin and seconded by Commissioner Westgaard
to approve the July 21,2014, agenda. Motion carried 6-0.
3. Consider Consent Agenda
Moved by Commissioner Westgaard and seconded by Commissioner Wilson
to approve the following consent agenda:
3.1 June 16,2014, EDA Minutes.
3.2 Check register as outlined in the staff report.
3.3 Balance sheet as outlined in the staff report.
3.4 Revenue/Expenditure Report as outlined in the staff report.
Motion carried 6-0.
4. Open Forum
No one appeared for Open Forum.
5.1 Public Hearings
There were no public hearings items scheduled for this agenda.
Economic Development Authority Minutes Page 2
July 21,2014
6.1 4th Microloan
Mr. Beeman presented the staff report.
Commissioner Dwyer asked for clarification on the section regarding whether or not
a new loan would be granted in order to reduce the interest rate on a previous micro
loan.
Commissioner Tveite stated he felt the Finance Committee discussed this and they
determined they weren't going to allow for a loan refinance.
Mikayla Hout representing Springsted stated the intent of this loan was not to be
used for refinancing previous micro loans.
Councilmember Motin, stated he felt it's a good addition and this loan program
allows uses that wouldn't have been otherwise allowed.
Moved by Commissioner Motin and seconded by Commissioner Dwyer to
make a recommendation to the Department of Employment and Economic
Development to approve the Jobs and Incentive Program as outlined in the
staff report.
Motion carried 6-0.
6.2 Branding Plan
Ms. Eddy presented the staff report.
Commissioner Wilson asked how the member-at-large would be selected.
Ms. Eddy stated the member-at-large would be a resident or someone who they see
as someone active and involved in the community.
Commissioner Motin asked questions regarding installation.
Ms. Eddy stated the correct terminology is a public art installation.
Moved by Commissioner Wilson and seconded by Commissioner Westgaard
to approve the Implementation of a "Powered by Nature" Public Art
Installation and the Public Art Installation Request for Proposal as outlined in
the staff report.
Motion carried 6-0.
6.3 Energy City Action Plan
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Economic Development Authority Minutes Page 3
July 21,2014
Ms. Mroz presented the staff report.
Commissioner Westgaard stated as a representative of the Energy City Commision,
he noted this action plan was a result of their work in the past year and a half to
determine what the Energy City Commission priorities and objectives were and
identify how to move forward with energy generation and conservation programs to
support Elk River as Energy City. The plan will also support other departments and
propose ways of measuring those goals in the next 10 years. He noted this type of
plan takes time to generate these types goals, and they contain graduated types of
goals. He complimented Ms. Mroz's work in the short time she's been with the city
to assist the commission in generating goals.
President Tveite agreed with Commissioner Westgaard and felt many of these tasks
were very actionable. He suggested identifying more checkpoints during the course
of the action plan but felt overall, the plan was very well thought out.
Commissioner Westgaard agreed and stated part of what the commission struggled
with was trying to come up with all the interminiate goals and keeping the focus of
these goals to capture the concept of Energy City.
Commissioner Dwyer asked how it would be proposed and how often to review this
plan.
Commissioner Westgaard stated he'd like this plan to be reviewed yearly to examine
goal status and achievements in an effort towards continued improvement of the
plan.
Ms. Mroz stated the commission decided the plan be reviewed binannually but that
wasn't set in stone.
Councilmember Wilson stated he would like this reviewed annually to indicate goal
progress and have the commission held accountable to the plan.
President Tveite agreed and felt the same month each year the plan be scheduled to
be reviewed.
Councilmember Motin stated he was glad to see these action steps outlined as he felt
they identify the action and progress taken by the Energy City Commission. He
asked if the wording in item A9 could be clarified and what exactly it would entail.
Ms. Mroz stated it should read "contract with a bike share business" and at this
point, the commission would look into the possibility and details about this type of
collaboration.
Councilmember Motin asked about the number of business owners that would be
contacted in item B3 and to consider setting the goal of meeting 10 business owners,
not just 10 people from the same business.
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Economic Development Authority Minutes ' Page 4
July 21,2014
Ms. Mroz stated it could be intrepreted either way; the goal was to reach a potential
of at least 10 people but that figure could be enlarged or the wording changed to
outreach to 10 businesses.
Councilmember Motin stated in reference to D2—to increase residential curbside
recycling to 95%partication,he asked what was the current residential recycling rate.
Ms. Mroz stated Allied Waste reported just today that residential recycling for the
month was 80%. She stated this figure is low and the rate is normally in the 90-95%
range.
Councilmember Westgaard clarified the recycling rate has increased dramatically
since changing to single sort recycling and stated there's always room for
improvement.
Ms. Mroz clarified this figure does not include businesses,which is another sector of
potential recycling customers.
Moved by Commissioner Dwyer and seconded by Commissioner Motin to
recommend for formal adoption to the City Council the Energy City 2014 10-
year Action Plan as outlined in the staff report wth the following changes:
1)Annual review of the plan instead of biannual review.
2) A9—to read "Contract with a bike share business."
3) B3—to read "Provide training to 10 business (owners and
employees)..."
Motion carried 6-0.
7.1 Natures Edge Business Center Phase II Bids
Mr. Barnhart presented the staff report.
8. Adjournment
There being no further business, Chair Tveite adjourned the meeting of the Elk
River Economic Development Authority at 6:29 p.m.
Minutes prepared by Jennifer Johnson.
Dan Tveite, EDA Pres' t
Tina Allard, City Clerk
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