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10.2. SR 11-03-2014 City of Elk=' Request for Action River To Item Number Mayor and City Council 10.2 Agenda Section Meeting Date Prepared by Worksession November 3, 2014 Tim Simon, Finance Director Item Description Reviewed by 2015 Budget Cal Portner, City Administrator Reviewed by Action Requested Continue 2015 budget discussion. Background/Discussion Over the past several months, staff has presented the budget requests and related goals for each department. Staff will provide an overview of the entire budget and provide an update on the current levy and related items. General Fund Update In September,the Council approved a maximum levy change of 2.05%without the stormwater levy line item. Since then, staff has reviewed and adjusted for several items bringing the levy change to 1.93%. A quick summary of the changes from 2014—2015 proposed General Fund expenditure budget prior to final adjustments is below: 2014 Adopted Budget $12,870,500 COLA 2% or by union contract 147,105 Staff adjustments (personal sheet 152,650 Overlays moved to pavement mgmt. fund 40,000 Health Insurance/Pension changes ERA 123,300 Inflation/Exp. Adjustments <1% 67,395 2015 Proposed Budget $13,320,950 The city tax rate is projected to decrease from 48.54% to 47.24% for 2015,which is subject to change pending any final adjustments from the county assessor on property values/final adjustments. Financial Impact N/A Attachments • General Fund Revenues/Expenditure summary • Personnel sheet summary • Tax levy breakout • Tax rate estimate P0WIAEO 0 Template Updated 4/14 INIM UREI CITY OF ELK RIVER Requested budget analysis snap shot(General Fund) 2014 YTD 2015 %of % Adopted 10/30/2014 Preliminary budget change General Fund Revenues: Property taxes 9,181,300 4,386,835 9,455,400 71.0% 3.0% All Other Revenues 3,689,200 2,935,126 3,865,550 29.0% 4.8% Total General Revenues 12,870,500 7,321,961 13,320,950 100.00% 3.50% General Fund Expenditures General Government: Mayor&Council 150,550 115,605 141,050 1.06% -6.31% Cable TV 93,000 70,858 108,400 0.81% 16.56% Administrative Services 594,000 475,226 600,000 4.50% 1.01% Human Resources 96,000 73,539 161,750 1.21% 68.49% Elections 38,750 14,131 13,350 0.10% -65.55% Finance 560,850 469,952 567,450 4.26% 118% Information Technology 297,600 219,233 332,150 2.49% 11.61% Legal 218,000 157,651 217,600 1.63% -0.18% Community Development 325,500 259,885 339,600 2.55% 4.33% Planning 192,500 146,939 195,550 1.47% 1.58% City Had Maintenance 544,950 445,963 569,200 4.27% 4.45% Energy City 12,100 4,473 10,100 0.085/o -16.53% Contingency (47,500) - (95,000) -0.71% 100.00% Total General Government 3,076,300 2,453,455 3,161,200 23.7% 2.8% Pubiic Safety: Police 4,475,200 3,389,492 4,818,200 36.17% 7.66% Fire 788,050 505,879 818,950 6.15% 3.92% Code Enforcement 88,600 70,026 89,300 0.67% 0.79% Building Safety 617,950 469,277 628,950 4.72% 1.78% Environmental 31,800 20,915 30,150 0.23% Total Public Safety 6,001,600 4,455,589 6,385,550 47.94% 6.40% Public Works: Street Maintenance** 1,239,750 975,664 1,187,300 8.91% -4.23% Snow Removal 277,750 246,463 296,300 2.22% 6.68% Equipment Services 184,150 143,651 196,950 1.48% 6.95% Engineering* 166,850 163,326 219,550 1.65% 31.59% Total Public Works 1,868,500 1,529,104 1,900,100 14.26% 1.69% Culture&Recreation: Parks Maintenance 938,450 730,819 957,150 7.19% 1.99% Recreation 732,000 560,675 701,350 5.27% -4.19% Sr.Citizen Programs 193,550 153,866 215,600 1.62% 11.39% Total Culture&Recreation 1,864,000 1,445,360 1,874,100 14.070A 0.54% Transfers Out 60,100 - - 0.00% -100.00% Total General Fund Expenditures 12,870,500 9,883,508 13,320,950 100.00% 3.50% General Fund Gap Before Adjustments: - (2,561,547) - Revenue Adjustments Misc.revenue adjustments 6,500 Police Aid 5,000 ERMU-Pilot transfer 15,000 Expenditure Adjustments Maintenance Operator II Buckthorn($10,000 to$25,000) (15,000) Misc.expenses(P&R Admin) 2,400 Projected Total Budget Gap After Adjustments - (2,561,547) 7,700 Notes: =offset by increased reimbursement for services for 2015 road projects **=road maintenance items moved to pavement management fund N:\Departments\Finance\Finance\BUDGET\Budget Folders by Year\2015 budgets\2015 Summary Budget Tax Levy(General Fund) $ 9,455,400 Maximum Revenues Expenditures Difference 2015 Preliminary Budget $ 13,320,950 $ 13,320,950 $ Adjustments (Discussion Items) Revenues Expenditures Maintenance Operator 11 - 6,200 Police State Aid 51000 - Misc revenue adjustments 6,500 Park Maintenance contractual(Buckthorn) - 151000 P&R admin-Misc expense adjustments (2,400) Fuel-currently at$3.25 average - ERMU-PILOT transfer 15,000 Transfer Out-Pinewood Storm Water-reallocation 2015 Proposed $ 13,347,450 $ 13,339,750 $ 7,700 2014 Adopted $ 12,870,500 $ 12,870,500 $ - change 3.71% 3.65% Notes \�/ . . . . . . . . ca /\\j }\/\M } /\/ \} 0 . . . . . . LL 0 \ CL ° 0 0 - 0 \)\ \ �\\/ \ \\\ » ® 2 /© [ \ \ \\\\ .1 \ 0 L Z3 \ f zz& ° f _» \ , /j 2 $ \ \ \ \ § E 8 2 8 2 ED )j r r \ / 0 ) 2) /) , LL - j)/ } Q. ul /» §$In \ j J 2 a 3}f\)f * L )a«a \ - � « «CL CL LL \ / \ } \ \ \ j \k : z So \ a - (( - > 0 k - >)2 WQ \2122 Z j \/)\\ ®� - \ 3200££« ) ) i ) ))\\\ ) )w ) B C1 D1 City of Elk River Levied Maximum Revised Tax Levy Breakout Pay 2014 Pay 2015 Pay 2015 1 General Fund 9,181,289 9,455,400 9,447,700 2.90% 2 Library 63,100 63,100 63,100 0.00% 3 Storm Water 50,000 - - -100.00% 4 General Property Tax Levy 9,294,389 9,518,500 9,510,800 2.33% 5 Special Levies 6 City Special Assessments 5,293 4,221 4,221 -20.25% 9 2010 G.O.Capital Improvement Plan Bonds 366,166 372,886 372,886 1.84% 10 Economic Development Tax Abatement 187,987 160,511 156,450 -16.78% 11 Total Levy 9,853,835 10,056,118 10,044,357 1.93% 12 13 General Fund Portion Change 274,111 266,411 14 Percentage 2.99% 2.90% 15 16 Total Dollar Change 202,283 190,522 17 %Change 2.05% 1.93% -1 � � � ƒ e e e 0 0 E 0 0 \ ) ) 2 \ \ _ E < < / 0 ° { 0 0 \ \ u u cr- LU C u = \ \ / \ » @ @ @ m 00 r-I Ln J LD � � 7 2 2 2 2 2 ° - ^ � ~ # ° � o e e e e e � ® w _ � u = o r::.-: m e y y y » » » / » » @ @ @ e o e » e@ m o @@ @ � @ e m e e � » � q o e L.6 w e w w w r4 \ m� @ m @ @ @ @ Ln _ e o e r4 \ q q \ � _ _ Ca -0 u = u \ $ 010, y y » » » / » » u / ? m @ » e e f @ &t r @ » e @ 00 CIA m m m o Q Ln L.0 00 rf� 06 a w w w e w mCIA E _ e e @ @ @@ @ Ln 0 0 e CIA 00 e U % % 2 k « r4 E c / 0 { % \ a CL / \ u » 2 a § / / / � ® O c % U k \ \ m � ° / / $ CL t \ - 2 0 f 0 7 \ u = \ 0 � u _ E \ » x e = E = e m u e u u -0 / 7 / E G G $ -0 % ° Co E % f § u x x e _ _ \ Co u 4 f x � < / x Co Co -0 ƒcu _ 2 = m 0 \ 41 CL fu 41� cu / � ® 0 c , 3 0 » \ \ x x cu fu u % x � x = $ _ « 1 # » » \ § 2 � e z z \ / \ / U ¥ U = \ / / z > _