6.14. SR 04-19-2004Howard R, Green Company
Item 6.14.
April 15, 2004
File: 823240J-0060
Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE: LION'S PARK PARKING LOT AND TRAIL IMPROVEMENTS
Dear Council Members:
We have tabulated the bids received on Wednesday, April 14, 2004, for the Lion's Park Parking Lot
and Trail Improvements. The three major components of the project are a small expansion to the
parking lot at the Lion's Park facility, a bituminous overlay of the trails contained within Lion's Park
and the construction of a basketball court in the neighborhood park located in Hillside Estates 5th
Addition. There were a total of six bids received. In the bidding documents the specification requested
a base bid and an alternate bid for applying a paving fabdc on the Lion's Park trails prior to the
overlay. The following table list the six bidders, the total of their base bid and their altemate bid. A
complete bid tabulation is attached.
Universal Enterprises of Mid-
MN.
DMJ Corporation
Magnum Company
Bauedy Companies
Northwest Asphalt
North Valley, Inc
Base Bid Altemate Bid
$69,949.00 $18,200.00
$74,457.70 $10,290.00
$74,466.30 $15,260.00
$74,647.55 $ 8400.00
$81,625.05 $13,272.00
$81,813.12 $ 8,890.00
The Park's Department annual budget contained a total budget for these three items of $120,000.00
including construction cost and overhead. Phil Hals, Street Superintendent and I have discussed
whether or not the altemate bid for the paving fabdc will provide enough benefit to justify the cost. It is
our recommendation that the cost of the paving fabdc exceeds any benefit the trails would receive
from using it. Universal Enterprises, Inc has submitted the lowest base bid in the amount of
$69,949.00. Universal Enterprises, Inc has satisfactorily completed similar type work in the City of Elk
River in the past therefore we would recommend the award to them in the amount of $69.949.00.
However due to the amount the bid is under the budgeted amount we would request the ability to
consider additional work in the parking lot area for additional removal of unsuitable materials and
placement of additional granular fill pdor to constructing the parking lot. We would also request the
ability to consider overlaying an existing basketball court in the Ridgewood neighborhood park. If
granted permission from the City Council to consider this additional work within this budgeted amount
Ltr- 822550J-4000 -City Council
2550 University Avenue West · Suite 400N · St. Paul, MN 55114 ° 651/644-4389 fax 651/644-9446 toll free 888/368-4389
HOnorable Mayor and City Council
April 15, 2004
Page 2
we would negotiate these prices with the contractor prior to the award of the contract. If satisfactory
prices cannot be reached the additional work would not be performed.
Attached for the City Council's consideration is a Resolution awarding the Lion's Park Parking Lot and
Trail Improvements to Universal Enterprises, Inc. in the amount of $ 69,949.00. If you have any
questions regarding this project I will be in attendance at your April 19, 2004 City Council meeting.
Sincerely,
Howard R. Green Company
Terry J. Maurer, P.E.
TJM:ac
Enclosures
Ltr- 822550J-4000 -City Council
Howard R. Green Company
BIO TABULATION
PROJECT: LION'S PARK PARKING LOT EXPANSION AND TRAIL OVERLAY
OWNER: CITY OF ELK RIVER
OPENING DATE: APRIL 14 2004
ENGINEER: HOWARD R. GREEN COMPANY
.................................................. ~:~:~:~:::: ........... ~:~:~:i~i:i:~:~:!:~:!:~:!:~:~:~:~:*:~:i:i~i:i:i:~:!:~:~:i:i~!~m:~:~:~!~!~)i
SCHEDULE t.0 - BASE BID
1 MOBILIZATION LS 1
2 CLEARING AND GRUBBING TREE 1
3 REMOVE BITUMINOUS PAVEMENT $ Y 235
4 MILL BITUMINOUS PAVEMENT (1.5" DEEP) S Y S0
5 COMMON EXCAVATION (BM) (P) CY 300
6 AGGREGATE BASE, CLASS 5 TON 510
7 TYPE LV 4 ~.ARING COURSE MIXTURE TON 1050
8 TYPE LV 4 NON WEARING COURSE MIXTURE TON 135
9 BITUMINOUS MATERIAL FOR TACK COAT GAL 410
10 CONCRETE CURB & GUTTER, DESIGN B818 LF 309
11 4" BOLD LINE WHITE, EPOXY LF 822
12 PROCTOR TEST EACH 1
13 DENSITY TEST, INPLACE EACH 5
14 CONCRETE TESTING EACH 1
T SCHEDULE 1.0 - BA~E BIO
SCHEDULE 2.0 - ALTERNATE NO. 1
I PAVING FABRIC S Y 7000
2 BITUMINOUS MATERIAL FOR TACK COAT GAL 1400
T SCHEDULE 2.0 - ALTERNATE NO. I
3,611,75 3,611,75 4,400.00 4,400,00 4,000.00 4,000.00 2,800.00 2,800.00 2,800.00 2,800.00 2,000.00 2,000.00
500.00 500.00 500.00 500,00 200,00 200.00 125.00 125.00 300.00 300.00 200.00 200,00
1.00 235,00 2,50 587.50 2,85 669.75 7.50 1,762,50 3.00 705.00 4.50 1,057.50
6.00 360.00 5.00 380.00 5.00 300.00 15.00 900.00 10,00 600.00 6.00 380.00
13.50 4,050.00 11.00 3,300.00 10.00 3,000.00 8.00 2,400.00 16.00 4,800.00 25.00 7,500.00
9.50 4,845.00 11,50 5,865.00 10.95 5,584.50 11.68 5,956.80 17.15 8,746.50 9.50 4,845.00
41.50 43,575.00 42.50 44,825.00 45.00 47,250.00 45.41 47,B80.50 48.91 49,255.50 49.50 51,975.00
43.85 5,919,75 44,00 5,940.00 45.00 6,075.00 42,25 5,703.75 46.91 6,332.85 49.50 6,882.50
1.25 512.50 1.00 410.00 1.75 717.50 1.00 410.00 1.50 615.00 1.35 553.50
14.00 4,326,00 14.50 4,480.50 14.45 4,485.05 15.00 4,635.00 16.00 4,944.00 14.18 4,381.62
2.00 1,644.00 3.85 3,164,70 2,25 1,849.50 2.00 1,644.00 2.10 1,726.20 1.50 1,233.00
105.00 105.00 250.00 250.00 95.00 95.00 90.00 90.00 150.00 150.00 150.00 150.00
35.00 175.00 65.00 325.00 22.00 110.00 90.00 450.00 100,00 500.00 125.00 62500
90,00 90.00 250.00 250,00 150,00 150.00 90,00 90,00 150.00 150.00 250.00 250.00
89,949,00 74,457.70 74,486.30 74,647.55 81,625,05 81,813.12
2.00 14,000.00 1.00 7,000.00 1.95 13,550.00 1.00 7,000.00 1.58 11,060.00 1.00 7,000.00
3.00 4,200.00 2.35 3,290,00 1.15 1,610.00 1.00 1,400.00 1.58 2,212,00 1.35 t,890.00
18,200.00 10,290.00 15,280.00 8,400.00 13,272.00 8,890.00
I HEREBY CERTIFY THAT THIS IS AN ACCURATE TABULATION OF THE BIDS
RECEIVED FOR THE ABOVE MENTIONED PROJECT.
MN REG. NO.: 15318
O:/Proj~23240J/SPEC/Bid-041504- bid tab.xis ~
RESOLUTION 04-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
LION'S PARK PARKING LOT AND TRAIL IMPROVEMENT OF 2004
WHEREAS
pursuant to City Council direction competitive bids were solicited and received for
the Lion's Park Parking Lot and Trail Improvements as set forth in the bid
tabulation attached hereto and incorporated herein by this reference; and
WHEREAS
the City Council has considered the amount of the bids and the responsibility of
the bidders and determined that Universal Enterprises of Mid - MN, is the lowest
responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
The Mayor and City Administrator are authorized and directed to execute, on behalf of
the City, such contract with Universal Enterprises of Mid - MN, Inc. as is approved by
the City Attorney, for the completion of the Lion's Park Parking Lot and Trail
Improvements according to the approved plans and specifications.
The City Administrator is authorized and directed to forthwith return to all bidders the
deposits made with their bids upon execution of the contract specified above.
Passed and adopted this 19 day of April, 2004.
ATTEST:
Stephanie A. Klinzing, Mayor
Joan M. Schmidt, City Clerk
resolution.al2-2 041404.doc