3.6. SR 04-19-2004TO:
FROM:
DATE:
SUBJECT:
*Item 3.6.*
MEMORANDUM
Mayor and City Council
Lori Johnson, Finance Director
April 19, 2004
Consider Resolution Allocating 2003 General Fund Balance
Attached is a resolution allocating the 2003 General Fund Balance as directed by the City
Council at the April 12, Council meeting.
Further, a request for capital equipment has just been made by Building and Environmental
Administrator Steve Rohlf for additional mobile computer equipment for the bmldmg
inspectors. Steve is requesting the purchase of mobile computers and related equipment for
each of the building inspector vehicles. This equipment would greatly increase the
inspectors' efficiency in the field because all of the permit data needed to do an inspection
would be available on line. This means inspectors could react to situations, changes, and
requests in the field instead of having to come back to the office to get information and
inspection notes could be entered directly into the computer instead of being hand written
f~rst and later entered in the computer. This would save a considerable amount of drive time
for the inspectors and would allow inspectors to make last minute changes their inspection
schedules. This equipment would also create efficiencies for the building permit technicians.
The department has been testing the system in one vehicle for the past few months and it
has worked very well. The approximate cost of the computers and related equipment is
$35,000 which includes the ongoing connection charges of $60 per connection per month
for 2004. The monthly connection charges will need to be included in the department's
annual operating budget in the future.
Finally, the allocation of fund balance included in the attached resolution includes $200,158
for salary adjustments and capital equipment. The building department is requesting
authorization to use $35,000 of that amount for the purchase of computers and other
equipment to place a computer in each building inspector vehicle. The connection charges
for 2004 are included in the request. If the Council does not agree with this request, this
item should be removed from the consent agenda for further discussion.
S: ~Council\Lori~ 2004~G cneralFundBalanceAlloca.doc
Action Requested
The City Council is asked to consider the attached resolution allocating the 2003 General
Fund Balance. Second, the City Council is asked to consider using up to $35,000 of the
amount reserved for salary adjustments and equipment for the purchase of mobile
computers for six building inspector vehicles. Again, if the Council would like to discuss this
item further, it should be withdrawn from the consent agenda.
S: \ Council\Lori\ 2004~G eneralFundBalanceAlloca.doc
RESOLUTION 04-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ALLOCATING THE 2003 GENERAL FUND BALANCE
WHEREAS
The City's Financial Management Plan includes a General Fund Balance
policy that stated that any unreserved fund balance in excess of forty percent
shall be allocated to other purposes at the discretion of the City Council; and,
WHEREAS The City Council has requested that the minimum unreserved balance in the
General Fund for 2003 be 41.50 percent; and,
WHEREAS The City Council has considered the various uses of the balance in excess of
41.50 percent;
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Elk River
makes the following reservations of the 2003 General Fund Balance:
Amount Allocation
$ 18,000
16,000
112,600
200,158
$34~758
2004 COPS Grant Matching Funds
2004 Building Inspector Intern
2004 Payment to Elk River Area School District for Small Theater
Capital Equipment and Pay Adjustments
Total
Passed and adopted by the City Council this 14th day of April 2004.
ATTEST:
Stephanie A. Klinzing, Mayor
Joan M. Schmidt, City Clerk
S:~Resolutions~2004 Resolutions~Unapproved~G eneralFund.doc