8.3. SR 11-17-2014 City of
Elk Request for Action
River
To Item Number
Mayor and City Council 8.3
Agenda Section Meeting Date Prepared by
General Business November 17, 2014 Justin Femrite, P.E., City Engineer
Item Description Reviewed by
2015 Street Improvement Project Cal Portner, City Administrator
Reviewed by
Action Requested
Action is requested on the following items relating to the 2015 Street Improvement Project:
1. Approve,by motion,design alternative of a 36-foot wide street for Jarvis Street and 165"'Avenue
2. Approve,by motion,an increase in engineering fees
3. Approve,by resolution,the restriction of parking along Jarvis Street and 165"'Avenue
4. Approve,by resolution, a variance from state standards for geometric design
5. Approve,by resolution,Municipal State Aid advancement of construction funds
Background/Discussion
At the October 20, 2014, meeting, City Council directed staff and our consultant to review the alternative
of increasing the width of Jarvis Street and 165th Avenue. The attached memo, from Project Manager
Cody Holmes dated October 29, 2014, details the changes and associated project cost estimate. As a
result of now having completed preliminary design work on three alternatives, rather than one as
anticipated with their proposal, the consultant is requesting additional fees for their work. The attached
memo dated November 6, 2014, further details this request.
The remaining items requiring action relate to requirements by the state for the design and funding of the
project. The first resolution relates to the restriction of parking along Jarvis Street and 165"'Avenue.
There is currently no parking on this section of roadway and no parking will be allowed after completion
of the project. The proposed resolution is required to officially establish it as such. The second
resolution asks for the state to consider a variance from their rules, thereby allowing us to reconstruct the
corner of Jarvis Street and 165th Avenue on the same alignment as it currently exists to avoid wetland and
property impacts. The third resolution formally requests an advancement of our Municipal State Aid
allocation for the costs of the project. This allows us to borrow ahead,interest free, from our future
year's allocations.
Financial Impact
As detailed in the attached memo,increasing the width of 165"'Avenue and Jarvis Street from 32 feet to
36 feet will increase the Elk River share of the project by$132,790. In addition to the increased project
cost estimate,the consultant has requested $37,116 for extra work associated with analyzing three
separate preliminary options for design of 165`''Avenue and Jarvis Street.
Attachments
■ October 29, 2014 Memorandum—Design alternative for 165`''Avenue and Jarvis Street
P a w E R E U 6 Y
Template Updated 4/14 INIM UREI
• November 6, 2014 Memorandum—Request for additional fees
• No Parking Resolution
• Variance Request Resolution
• State Aid Advancement Resolution
N:\Public Bodies\Agenda Packets\11-17-2014\Final\x8.3 sr 2015 Street Imp..docx
BOLTON 8L M F= N K , I N4=4
Consulting Engineers & Surveyors
O 2035 County Road D East•Suite B • Maplewood, MN 55109-5314
Phone (651)704-9970• Fax(651)704-9971
www.bolton-menk.com
MEMORANDUM
Date: October 29, 2014
To: Justin Femrite, P.E., City Engineer
From: Cody Holmes, P.E., Project Manager
Mark D. Kasma, P.E., Senior Principal Engineer
Subject: 165th Avenue NW&Jarvis Street NW-36' Roadway Option
City of Elk River
BMI Project No.N15.108340
This memo is a follow up to your direction after the recent City Council meeting regarding 165th and
Jarvis. Based on your request,we have generated a revised profile, cross sections and quantities for a 36'
roadway that will include the trail. Based on those results,we have generated a revised preliminary cost
estimate of$3,985,100(see attached). The estimated cost for the 32' roadway with no trail was
$3,795,400 (see attached). A cost difference of$189,700.
The estimated additional cost for the City of Ramsey's share for the 36' roadway is $56,910. The revised
total estimated cost share for Ramsey is then$920,352($863,442 +$56,910).
The proposed roadway design is summarized as follows:
• 36' face-to-face roadway(originally discussed at Kick-off Meeting)
• Catchbasins with outlet pipes at ponding areas only
• Curbcuts every 250' +/-to outlet water from the roadway where ditch elevations are too low to
accept a catchbasin with an outlet. This should allow us to stay within the existing ROW and
prescribed easement areas. Final design will confirm.
• There are some infiltration and ponding areas located outside of the existing ROW
• A typical section is attached
In regard to our work to date on this portion of the project,the preliminary design work completed by our
Team is approximately 2.5-3 times what was originally estimated in our proposal. This is based on the
additional options analyzed and completed. We have done this work in an effort to make sure that the
City's final product meets and exceeds expectations. However, we believe that additional fees are more
than warranted. I'll summarize those fees for you early next week so we can discuss before going any
further. Please call either of us if you have any questions about the most recent work.
DESIGNING FOR A BETTER TOMORROW
Bolton&Menk is an equal opportunity employer
165TH AVENUE NW&JARVIS STREET NW-36' ROADWAY
PRELIMINARY COST ESTIMATE
STA. 12+48 TO STA. 139+10
CITY OF ELK RIVER
NO. ITEM UNITS QTY UNIT PRICE TOTAL PRICE
STREETS
1 MOBILIZATION LUMP SUM 1.00 $50,000.00 $50,000.00
2 TRAFFIC CONTROL LUMP SUM 1.00 $15,000.00 $15,000.00
3 RECLAIM BITUMINOUS PAVEMENT(8") SQ YD 30952 $4.00 $123,808.00
4 SUBGRADE EXCAVATION CU YD 10208 $3.50 $35,728.00
5 COMMON EXCAVATION CU YD 26565 $2.00 $53,130.00
6 POND EXCAVATION CU YD 5000 $8.00 $40,000.00
7 GRANULAR BORROW(LV) CU YD 4500 $5.00 $22,500.00
8 AGGREGATE BASE CLASS 5 TON 29503 $11.00 $324,533.00
9 TYPE SP 12.5 WEARING COURSE MIX(4,E)-2" TON 5554 $75.00 $416,550.00
10 TYPE SP 12.5 NON WEARING COURSE MIX(4,B)-2.5" TON 6942 $70.00 $485,940.00
11 TACK COAT GA 4381 $5.00 $21,905.00
12 REMOVE&REPLACE DRIVEWAYS EA 40 $800.00 $32,000.00
13 CONCRETE CURB&GUTTER DESIGN B618 LIN FT 25324 $11.00 $278,564.00
14 COMMON TOPSOIL BORROW CU YD 9910 $15.00 $148,650.00
15 SODDING TYPE LAWN SQ YD 20000 $3.50 $70,000.00
16 STRIPING AND SIGNAGE LUMP SUM 1 $15,000.00 $15,000.00
17 SILT FENCE LIN FT 27800 $2.00 $55,600.00
18 TREE REMOVAL ACRE 3.0 $10,000.00 $30,000.00
19 REMOVE&REPLACE LANDSCAPING LUMP SUM 1 $12,000.00 $12,000.00
20 LAND ACQUISITION SQ FT 10000 $4.00 $40,000.00
21 SEED,FERTILIZER&MULCH ACRE 11 $2,500.00 $27,500.00
SUBTOTAL STREETS COST $2,298,400.00
10%CONTINGENCIES $229,800.00
TOTAL STREETS COST $2,528,200.00
INDIRECT COSTS(10%) $252,900.00
TOTAL STREETS COST $2,781,100.00
STORM SEWER
1 REMOVE CULVERT LIN FT 1172 $10.00 $11,720.00
2 REMOVE DRAINAGE STRUCTURE EACH 2 $400.00 $800.00
3 CONNECT TO EXISTING EACH 3 $300.00 $900.00
4 CONST DRAINAGE STRUCTURE DESIGN G LIN FT 72 $310.00 $22,320.00
5 CONST DRAINAGE STRUCTURE DES 48-4022 LIN FT 118 $300.00 $35,400.00
6 CASTINGS EACH 38 $700.00 $26,600.00
7 12"RC PIPE CULVERT LIN FT 2108 $32.00 $67,456.00
8 15'RC PIPE CULVERT LIN FT 29 $30.00 $870.00
9 18"RC PIPE CULVERT LIN FT 288 $35.00 $10,080.00
10 24"RC PIPE CULVERT LIN FT 64 $36.00 $2,304.00
11 12"RC PIPE APRON EACH 3 $600.00 $1,800.00
12 15'RC PIPE APRON EACH 1 $500.00 $500.00
13 18"RC PIPE APRON EACH 1 $650.00 $650.00
14 24"RC PIPE APRON EACH 2 $700.00 $1,400.00
15 RANDOM RIPRAP CLASS IV CU YD 75 $90.00 $6,750.00
16 STORM DRAIN INLET PROTECTION EACH 38 $150.00 $5,700.00
17 SPILLWAYS EACH 56 $800.00 $44,800.00
18 DRIVEWAY CULVERT LIN FT 1000 $25.00 $25,000.00
SUBTOTAL STORM SEWER COST $265,100.00
10%CONTINGENCIES $26,500.00
TOTAL STORM SEWER COST $291,600.00
INDIRECT COSTS(10%) $29,200.00
TOTAL STORM SEWER COST $320,800.00
165TH AVENUE NW&JARVIS STREET NW-36' ROADWAY
PRELIMINARY COST ESTIMATE
STA. 12+48 TO STA. 139+10
CITY OF ELK RIVER
NO. ITEM UNITS QTY UNIT PRICE TOTAL PRICE
RAILROAD CROSSING IMPROVEMENTS AT 165TH AVENUE&JARVIS STREET
1 PROPOSED CROSSING SURFACE(INCLUDES CONCRETE PANELS,NEW RAIL,TIES,AND BALLAST) LF 128 $1,400.00 $179,200.00
2 PROPOSED SAFETY MEASURE(TWO-QUADRANT GATE SYSTEM WITH FLASHERS&CWT) LUMP SUM 2 $250,000.00 $500,000.00
3 COMMON EXCAVATION CU YD 300 $14.00 $4,200.00
4 AGGREGATE BASE CLASS 5 TON 160 $28.00 $4,480.00
5 5"CONCRETE WALK SO FT 0 $6.00 $0.00
6 CONCRETE CURB&GUTTER DESIGN B818(NON-TRAVERSABLE MEDIAN) LIN FT 640 $18.00 $11,520.00
7 TRUNCATED DOMES SQ FT 0 $42.00 $0.00
8 FLAG PERSON(BNSF CROSSING) LUMP SUM 2 $12,500.00 $25,000.00
9 SIGN PANEL TYPE C SO FT 100 $35.00 $3,500.00
10 HYDRAULIC SOIL STABILIZER,TYPE 5,WITH SEED&FERT. SO YD 1000 $2.00 $2,000.00
SUBTOTAL QUIET ZONE COST $729,900.00
10%CONTINGENCIES $73,000.00
TOTAL QUIET ZONE COST $602,900.00
INDIRECT COSTS(10%) $80,300.00
TOTAL QUIET ZONE COST $883,200.00
TOTAL PROJECT COST $3,985,100.00
165TH AVENUE NW&JARVIS STREET NW-NO TRAIL OPTION
PRELIMINARY COST ESTIMATE
STA. 12+48 TO STA. 139+10
CITY OF ELK RIVER
NO. ITEM UNITS QTY UNIT PRICE TOTAL PRICE
STREETS
1 MOBILIZATION LUMP SUM 1.00 $50,000.00 $50,000.00
2 TRAFFIC CONTROL LUMP SUM 1.00 $15,000.00 $15,000.00
3 RECLAIM BITUMINOUS PAVEMENT(8") SQ YD 30952 $4.00 $123,808.00
4 SUBGRADE EXCAVATION CU YD 9074 $3.50 $31,759.00
5 COMMON EXCAVATION CU YD 20250 $2.00 $40,500.00
6 POND EXCAVATION CU YD 5000 $8.00 $40,000.00
7 GRANULAR BORROW(LV) CU YD 4000 $5.00 $20,000.00
8 AGGREGATE BASE CLASS 5 TON 26225 $11.00 $288,475.00
9 TYPE SP 12.5 WEARING COURSE MIX(4,E)-2" TON 4937 $75.00 $370,275.00
10 TYPE SP 12.5 NON WEARING COURSE MIX(4,B)-2.5" TON 6171 $70.00 $431,970.00
11 TACK COAT GA 4100 $5.00 $20,500.00
12 REMOVE&REPLACE DRIVEWAYS EA 40 $800.00 $32,000.00
13 CONCRETE CURB&GUTTER DESIGN B618 LIN FT 25324 $11.00 $278,564.00
14 COMMON TOPSOIL BORROW CU YD 9910 $15.00 $148,650.00
15 SODDING TYPE LAWN SQ YD 20000 $3.50 $70,000.00
16 STRIPING AND SIGNAGE LUMP SUM 1 $15,000.00 $15,000.00
17 SILT FENCE LIN FT 27800 $2.00 $55,600.00
18 TREE REMOVAL ACRE 3.0 $10,000.00 $30,000.00
19 REMOVE&REPLACE LANDSCAPING LUMP SUM 1 $12,000.00 $12,000.00
20 LAND ACQUISITION SQ FT 10000 $4.00 $40,000.00
21 SEED,FERTILIZER&MULCH ACRE 11 $2,500.00 $27,500.00
SUBTOTAL STREETS COST $2,141,600.00
10%CONTINGENCIES $214,200.00
TOTAL STREETS COST $2,355,800.00
INDIRECT COSTS(10%) $235,600.00
TOTAL STREETS COST $2,591,400.00
STORM SEWER
1 REMOVE CULVERT LIN FT 1172 $10.00 $11,720.00
2 REMOVE DRAINAGE STRUCTURE EACH 2 $400.00 $800.00
3 CONNECT TO EXISTING EACH 3 $300.00 $900.00
4 CONST DRAINAGE STRUCTURE DESIGN G LIN FT 72 $310.00 $22,320.00
5 CONST DRAINAGE STRUCTURE DES 48-4022 LIN FT 118 $300.00 $35,400.00
6 CASTINGS EACH 38 $700.00 $26,600.00
7 12"RC PIPE CULVERT LIN FT 2108 $32.00 $67,456.00
8 15'RC PIPE CULVERT LIN FT 29 $30.00 $870.00
9 18"RC PIPE CULVERT LIN FT 288 $35.00 $10,080.00
10 24"RC PIPE CULVERT LIN FT 64 $36.00 $2,304.00
11 12"RC PIPE APRON EACH 3 $600.00 $1,800.00
12 15'RC PIPE APRON EACH 1 $500.00 $500.00
13 18"RC PIPE APRON EACH 1 $650.00 $650.00
14 24"RC PIPE APRON EACH 2 $700.00 $1,400.00
15 RANDOM RIPRAP CLASS IV CU YD 75 $90.00 $6,750.00
16 STORM DRAIN INLET PROTECTION EACH 38 $150.00 $5,700.00
17 SPILLWAYS EACH 56 $800.00 $44,800.00
18 DRIVEWAY CULVERT LIN FT 1000 $25.00 $25,000.00
SUBTOTAL STORM SEWER COST $265,100.00
10%CONTINGENCIES $26,500.00
TOTAL STORM SEWER COST $291,600.00
INDIRECT COSTS(10%) $29,200.00
TOTAL STORM SEWER COST $320,800.00
165TH AVENUE NW&JARVIS STREET NW-NO TRAIL OPTION
PRELIMINARY COST ESTIMATE
STA. 12+48 TO STA. 139+10
CITY OF ELK RIVER
NO. ITEM UNITS QTY UNIT PRICE TOTAL PRICE
RAILROAD CROSSING IMPROVEMENTS AT 165TH AVENUE&JARVIS STREET
1 PROPOSED CROSSING SURFACE(INCLUDES CONCRETE PANELS,NEW RAIL,TIES,AND BALLAST) LF 128 $1,400.00 $179,200.00
2 PROPOSED SAFETY MEASURE(TWO-QUADRANT GATE SYSTEM WITH FLASHERS&CWT) LUMP SUM 2 $250,000.00 $500,000.00
3 COMMON EXCAVATION CU YD 300 $14.00 $4,200.00
4 AGGREGATE BASE CLASS 5 TON 160 $28.00 $4,480.00
5 5'CONCRETE WALK SQ FT 0 $6.00 $0.00
6 CONCRETE CURB&GUTTER DESIGN B818(NON-TRAVERSABLE MEDIAN) LIN FT 640 $18.00 $11,520.00
7 TRUNCATED DOMES SO FT 0 $42.00 $0.00
8 FLAG PERSON(BNSF CROSSING) LUMP SUM 2 $12,500.00 $25,000.00
9 SIGN PANEL TYPE C SO FT 100 $35.00 $3,500.00
10 HYDRAULIC SOIL STABILIZER,TYPE 5,WITH SEED&FERT. SO YD 1000 $2.00 $2,000.00
SUBTOTAL QUIET ZONE COST $729,900.00
10%CONTINGENCIES $73,000.00
TOTAL QUIET ZONE COST $802,900.00
INDIRECT COSTS(10%) $80,300.00
TOTAL QUIET ZONE COST $883,200.00
TOTAL PROJECT COST $3,795,400.00
40' 40'
6' 12' 12' 6'
BIKE LANE - DRIVING DRIVING BIKE LANE
LANE LANE
1 2:0096 2,409G ��1
8618 CONCRETE CURB -
AND GUTTER
DESIGN
2"TYPE SP 9.5 UPPER WEARING CSU
MIXTURE(3,C)[SPWEA330C]-SPECIAL u
2 1/2"TYPE SP 9.5 LOWER WEARING COURSE
MIXTURE(3,C)[SPWEA330C]
8"CLASS 5 GRAVEL BASE
TYPICAL SECTION
36' FACE TO FACE WITH TRAIL ON ROADWAY
i
I
DESIGN
T"77PE SP 9.5 UPPER WEARING COURSE MIXTURE
(3,C)(SPWEA330C]-SPECIAL
21/2"TYPE SP 9.5 LOWER WEARING COURSE
MIXTURE(3,C)[SPWEA330C]
8"CLASS 5 GRAVEL BASE
24"-60"SELECT GRANULAR BORROW(VARIES)
TYPICAL SECTION
SUBGRADE EXCAVATION
Q 4f CITY OF ELK RIVER, MINNESOTA
El 165TH AVENUE NW AND 1ARVIS STREET NW
R�`T TYPICAL SECTION-36'FACE TO FACE WITH TRAIL ON ROADWAY
H:\ELKB\N351 08300\C3D\108340F01136'oplb" P v r OCTOBER,2014 FIGURE NO.1
• BOL-TON 8& MEa N K , INC®
Consulting Engineers & Surveyors
" 2035 County Road D East•Suite B• Maplewood, MN 55109-5314
Phone (651) 704-9970• Fax(651)704-9971
www.bolton-menk.com
MEMORANDUM
Date: November 6, 2014
To: Justin Femrite,P.E., City Engineer
From: Cody Holmes, P.E.,Project Manager
Mark D. Kasma,P.E., Senior Principal Engineer
Subject: 165th Avenue NW&Jarvis Street NW
City of Elk River
BMI Project No.N15.108340
This memo summarizes the additional time our Team utilized to complete the two(2) additional
preliminary designs,revised cost estimates and cost sharing splits with the City of Ramsey. It involves
four(4)key Team members and myself. The following is our summary:
Oversight, Cost Estimating and Report Revisions
• Cody Holmes-46.5 hours at$108
• Gary Garr-7 hours at$136
Preliminary Layouts and Quantities
• Dan Thill- 191 hours at$129
Stormwater&Ponding
• Tim Olson-29 hours at$115
• Sara Race- 36 hours at$88
The total additional fee request is $37,116. The Team is ready to complete final plans and specifications
over the next 4-6 weeks. Please let me know if you need anything else from me regarding this additional
work.
DESIGNING FOR A BETTER TOMORROW
Bolton&Menk is an equal opportunity employer
City of
Elk
River
Resolution 14-
A Resolution of the City of Elk River Establishing Parking Restrictions on
Particular Municipal State Aid Routes
WHEREAS, the City of Elk River has planned the improvement of 165"'Avenue NW and
Jarvis Street NW, State Aid Route No. 135, State Aid Project No. 204-135-001, from 1145'
east of TH 10 to the intersection of Jarvis Street NW and TH 10; and
WHEREAS, the City of Elk River will be expending Municipal Street Aid Funds on the
improvements of these streets; and
WHEREAS, these improvements do not provide adequate width for parking on both
sides of these streets;and approval of the proposed construction as a Municipal State Aid
Street project must therefore be conditioned upon certain parking restrictions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River,Minnesota, as follows:
That the City shall ban the parking of motor vehicles at all times on:
1) The north and south sides of 165"'Avenue NW, State Aid Route No. 135, State
Aid Project No. 204-135-001, from 1145' east of TH 10 to Jarvis Street NW; and
2) The east and west sides of Jarvis Street NW, State Aid Route No. 135, State Aid
Project No. 204-135-001, from 165"'Avenue NW to TH 10.
Passed and adopted this 17''day of November, 2014.
John J. Dietz,Mayor
ATTEST:
Tina Allard, City Clerk
P O w E R E U 9 1
1`4 U
City of
Elk
River
Resolution 14-
A Resolution of the City of Elk River Requesting a Variance from Standard
for State Aid Operation for Project No. S.A.P. 204-135-001
WHEREAS, the City of Elk River is preparing plans for 165`h Avenue NW from 1145'
east of TH 10 to Jarvis Street and Jarvis Street NW from 165"'Avenue NW to TH 10; and
WHEREAS, Minnesota Rules for State Aid Operation 8820.9936 specifies that a 30 miles
per hour (MPH) design speed be obtained for collectors or locals with an ADT<10,000; and
WHEREAS, the reasons for this variance request are to reduce wetland impacts and prepare
for the proposed roadway extension of Jarvis Street NW as shown in the City of Elk River's
2014 Comprehensive Plan.To achieve this,a 25 MPH curve must be utilized on one curve at
the intersection of 165`''Avenue NW and Jarvis Street NW.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River,Minnesota, as follows: that the City of Elk River City Council does hereby request a
variance from the Minnesota Department of Transportation State Aid Operations Rules
Chapter 8820.9936 Minimum Design Standards,Urban:New or Reconstruction Projects to
allow a 25 MPH curve at the intersection of 165`''Avenue NW and Jarvis Street NW in lieu of a
30 MPH curve.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City of Elk River City
Council hereby indemnifies, saves,and hold harmless the State of Minnesota and its agents and
employees of and from claims,demands,actions,or causes of action arising out of or by reason
of the reduction in curve design speed from 30 MPH to 25 MPH in accordance with Minnesota
Rules 8820.9936 and further agrees to defend at their sole cost and expense any action or
proceeding commenced for the purpose of asserting any claim arising as a result of the granting
this variance.
Passed and adopted this 17''day of November, 2014.
John J. Dietz,Mayor
ATTEST:
Tina Allard, City Clerk
P O w E R E U 9 1
1`4 U
City of
Elk
River
Resolution 14-
A Resolution of the City of Elk River Implementation of Municipal State Aid
Street Funds Advance
WHEREAS, the City of Elk River is planning to implement Municipal State Aid Street
Projects in 2015 which will require state aid funds in excess of those available in its State Aid
Construction Account;and
WHEREAS, the city is prepared to proceed with the construction of said projects through
the use of an advance from the Municipal State Aid Street Fund to supplement the available
funds in their State Aid Construction Account;
WHEREAS, the advance is based on the following determination of estimated
expenditures:
Account Balance as of November 10, 2014 $1,614,101
Less estimated disbursements:
Project#204-135-001 $3,985,100
Project# $
Project# $
Project# $
Bond Principle (if any) $
Project Finals (overruns-if any) $
Other $
Total Estimated Disbursements $3,985,100
Advance Amount $2,370,999
(amount in excess of acct.balance)
WHEREAS, repayment of the funds so advanced will be made in accordance with the
provisions of Minnesota Statutes X162.14, Subd. 6, and Minnesota Rules, Chapter 8820.1500,
Subd. 10b; and
WHEREAS, the City of Elk River acknowledges advance funds are released on a first-
come-first-serve basis and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River,Minnesota, as follows: that the Commissioner of Transportation be and is hereby
requested to approve this advance for financing approved Municipal State Aid Street
Project(s) of the City of Elk River in an amount up to $2,370,999. I hereby authorize
repayments from subsequent accruals to the Municipal State Aid Street Construction
Account of said municipality from future year allocations until fully repaid.
F0WIRIO 0 Y
1`4 f U
Passed and adopted this 17'h day of November, 2014.
John J. Dietz,Mayor
ATTEST:
Tina Allard, City Clerk
POWERED 0Y
1`4 U