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4.1. DRAFT MINUTES (5 SETS) 12-01-2014 VA City of Elk Meeting of the Elk River City Council River Held at the Elk River City Hall Monday, October 20, 2014 Members Present: Mayor Dietz, Councilmembers Wilson, Burandt,Westgaard, and Motin Members Absent: None Staff Present: City Administrator Calvin Portner,Deputy Director, Community Operations and Development Jeremy Barnhart, Finance Director Tim Simon, Fire Chief John Cunningham,Park Planner Chris Leeseberg, City Attorney Peter Beck, City Clerk Tina Allard, Planner Zack Carlton, City Engineer Justin Femrite, Communications Coordinator RaeAnn Gardner, Street Superintendent Mark Thompson,Environmental Technician Kristin Mroz, and Recording Secretary Jennifer Johnson I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:03 p.m. by Mayor Dietz. 2. Pledge of Allegi,: ce The Pledged Allegiance was recite .' 3. Consider 10/20/2014 Agenda Moved by Councilmember Wilson and seconded by Councilmember Motin to ,,:approve the October 20, 2014, agenda. Motion carried 5-0. 4. `Consider Consent Agenda Moved by Councilmember Motin and seconded by Councilmember Westgaard approve the following consent agenda: 4.1 Check register as outlined in the staff report. 4.2 2013 Street Improvements final pay estimates as outlined in the staff report. 4.3 Convey Lot 1, Block 1, Northstar Business Park to the Elk River Economic Development Authority as outlined in the staff report. 4.4 Department of Public Safety Grant Agreement for CRASH program as outlined in the staff report. 4.5 Heritage Preservation Commission Annual Report as outlined in the staff report. City Council Minutes Page 2 October 20,2014 Motion carried 5-0. S. Open Forum Mike Brubaker, Executive Director of the Sherburne History Center,presented the council with information regarding the Energy City document conservation history in Sherburne County and distributed the publication"Re-Use and Recycling: Going Green in Sherburne County." 6.1 City of Elk River Volunteer of the Month — Mayor Dietz Mayor Dietz introduced, read, and presented a plaque to Jane Houlton,the Volunteer of the Month for the month of October. He noted the following volunteering accomplishments and awards: • Co-founder of Elk River United Way (along with her husband) • Extensively Involved with Guardian Angels; currently still serves on the Board of Directors of Guardian Angels (and has been for more than 25 years) and the Fundraising Committee • History Committee and Sunday School teacher at Union Church • Actively Involved with the Courage Center • Legion Auxiliary Americanism Award • Lifetime Achievement Award from Guardian Angels • Outstanding Lifetime Service Award from Courage Center • Honorary Life Member of the Courage Center Board of Directors • Beautiful Activist Award from the American Association of University Women • Paul Harris Fellowship Award from Rotary International 7.1 Tax Abatement and Business Subsidy for Stonesthrow Properties, LLC (Coin-tainer) Mr. Barnhart presented the staff report. Mr. Barnhart explained that no recommendation had been made by the EDA Finance Committee to the EDA,who met earlier in the evening to consider the applicant's request. The EDA opened and continued the public hearing to November 17, 2014, to allow for staff to continue working with the applicant. Mr. Barnhart requested the Council also open the public hearing and continue it to November 17, 2014. Mayor Dietz opened the public hearing. There was no one to speak to this issue. Based upon Mr. Barnhart's recommendation,Mayor Dietz continued the public hearing to November 17, 2014, to allow staff to continue working with the applicant. 7.2 Lot Split Reg Powell Mr. Carlton presented the staff report. Because the applicant was requesting this application be pulled, no action was required. P 0 W I R I D 9 Y 1`4M UREJ City Council Minutes Page 3 October 20,2014 7.3 Lot Split R. Derrick, Lot 41, West Oaks Third Addition Mr. Carlton presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. Moved by Councilmember Westgaard and seconded by Councilmember Wilson to approve the lot split for Roger Derrick of Washington Street Investors, LLC, for Lot 41, West Oaks Third Addition, as outlined in the staff report. Motion carried 5-0. 7.4 Administrative Subdivision by City of Elk River for Lot 1, Block I for Northstar Business Park Mr. Barnhart presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. Moved by Councilmember Motin and seconded by Councilmember Westgaard to approve the Administrative Subdivision by City of Elk River and its EDA for Lot 1, Block 1, Northstar Business Park as outlined in the staff report. Motion carried 5-0. 7.5 Ordinance Amendment Modifying Fencing Regulations for Agricultural Uses Mr. Carlton presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. Councilmember Wilson asked for and received clarification of the R1 c and Al districts and where livestock could be located in relation to fencing. Councilmember Burandt stated her concerns with the current language in this amendment in regards to livestock fences and the keeping of livestock. She stated her concerns with the current minimum setback for agricultural animals in the R-1 Single-Family Residential zoning districts, and stated she won't support this language as proposed. p 0 W I R 1 0 8Y NATUREI City Council Minutes Page 4 October 20,2014 Mr. Carlton stated this ordinance amendment,with guidance from the city attorney, addresses the summary judgment concerns and inconsistencies with state statute. He agreed with Councilmember Burandt that the issue of livestock fences and keeping livestock back from a property line is a different issue entirely and is more a policy decision that may need to be addressed at a later date. Counselor Beck clarified that the 100' setback for the keeping of livestock is the existing ordinance and the change made is due to a district court judgment;the judge issuing the judgment stated our city ordinance was inconsistent and the city has to allow a boundary fence on the property line. The ordinance amendment does not create a new 100' setback as that already exists. If council wants to revisit that,he stated staff can be directed to review and bring to Planning Commission. Councilmember Westgaard stated the summary judgment had to do with boundary fencing and the only amendment being addressed this evening was to add an additional modification to Section 30-796 referring to fences in the A-1 and R-1a zoning districts. Mr. Carlton clarified the change with the direction of the City Attorney,to footnote 3,in Sec. 30-1007. Moved by Councilmember Westgaard and seconded by Mayor Dietz to approve Ordinance Amendment 14-11 amending Section 30-976 entitled "Fences;Visibility at Intersections and Driveways" and Section 30-1007, entitled "Accessory Structures" in order to modify agricultural fencing requirements. Counselor Beck asked for clarification on whether Council is amending Section 30- 976 or 30-796. Mr. Carlton stated it should be Section 30-796. Councilmember Westgaard amended his motion to amend section 30-796. Mayor Dietz seconded the amended motion. Motion carried 5-0. After discussion, council directed staff to address the concerns of the 100ft. setback requirement. 7.6 Ordinance Amendment Modifying Landscaping Requirements Mr. Carlton presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. P O W E R E D 0 Y 1`4Af- City Council Minutes Page 5 October 20,2014 Councilmember Motin asked for clarification on what types of trees could be used off the list from the University of Minnesota. Mr. Carlton confirmed the required trees are ones that will grow to maturity and will improve city beautification,but homeowners can add additional trees. Moved by Councilmember Wilson and seconded by Councilmember Motin to adopt Ordinance 14-12 modifying Landscaping Requirements in all Zoning Districts as outlined in the staff report. Motion carried 4-0. Councilmember Burandt abstained. 7.7 Ordinance Amendment Adding State Licensed Residential Facilities in the R-3 Zoning District Mr. Carlton presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. Moved by Councilmember Westgaard and seconded by Councilmember Wilson to adopt Ordinance Amendment 14-13 amending State Licensed Residential Facilities as a permitted use in the R-3 (Townhouse/Multiple Family) residential zoning district. Motion carried 5-0. 8.1 Twin Lakes Road Intersection Analysis Mr. Femrite and Mr. Portner presented the staff report, asking for discussion and direction from the council on how to proceed. Mayor Dietz stated he's received questions about the size of the roundabouts and whether or not large trucks can use them properly. Mr. Femrite explained how roundabouts are designed, noting they are designed state- wide to handle a regular size semi-trailer. The concerns that were raised to him were the oversize loads and longer trailers entering and exiting and how that affects operations. Mayor Dietz asked about the cost of a roundabout versus a standard intersection. Mr. Femrite doesn't have the specific breakdown of these costs. Councilmember Burandt referred to a recent EDA meeting where concerns were raised regarding movement out of a facility and only being allowed to turn in one P O W E R E D 0 Y 1`4M City Council Minutes Page 6 October 20,2014 direction because of a roundabout. She also stated there are other sites the trucks travel and asked if any truck count figures were available. Mr. Femrite stated this is one of the city's heavier truck routes but he didn't have precise numbers. Councilmember Burandt asked how the city can be friendly to current businesses already located in our city and asked how that can be achieved in a way that's useful for the traffic patterns in general. Councilmember Motin expressed his concerns with a roundabout located by Morell Trucking and the number of businesses using this many times per day. He asked if the trucking companies provided input with their specifications. Mr. Femrite stated there was some positive feedback with an alternative T- intersection with standard traffic signals that businesses seemed to favor that type of intersection,but has not seen any specific schematics or preferences from the trucking companies. Councilmember Westgaard stated he felt personally that a roundabout at 171st and Twin Lakes Road was a good fit with current businesses such as Novco,Lefebvre's, and Morrell's. He didn't feel the city was prepared to put in this type of intersection at this time. He felt these businesses are concerned with city future plans and will those be impacted with the addition of a roundabout or traffic lights and how will the city's decision to include roundabouts affect their future business plans. Councilmember Wilson stated,based upon feedback from area businesses and the possibility of impeding their ability to conduct their business, the roundabout shouldn't be included in the future plans at this time. He thought it would be better to remove the roundabout at 171 st and Twin Lakes from the plan. Mayor Dietz stated he would like the trucking companies to meet with staff to deternne alternatives to 1715` specifically, to discuss costs and determine all alternatives to give to the council before the council considers removing the option of a roundabout. Mayor Dietz felt the other two intersections, shown in the FAST plan, should include roundabouts. Councilmember Motin agreed for the need to look at all alternatives but to consider other companies other than the three trucking companies. He felt it important to review the feasibility for the entire development and how to accommodate all needs. Mr. Femrite stated he felt it important to review the entire corridor on a larger scale, looking at all the traffic generators from businesses and school use and pedestrian crossings as well as continued use of commuter rail traffic. P O w E R E U 9 1 1`4 U City Council Minutes Page 7 October 20,2014 Councilmember Wilson agreed that long-term business people should be part of this process to try to design what would be the best intersection to accommodate those current stakeholders. Councilmember Motin expressed his concerns to not rush this process and think things through. Council consensus was for staff to meet with the affected trucking companies and return to council with proposals to their concerns, options,and costs. 8.2 Feasibility Report for 2015 Street Improvement Project Mr. Femrite presented the staff report. Cody Holms from Bolton&Menk presented a PowerPoint presentation outlining the Feasibility Report for the improvements at 165"'Avenue and Jarvis Street and the costs associated with constructing a trail,which was not discussed as part of the current Parks and Recreation Master Plan. Mayor Dietz asked how the Parks and Recreation Commission felt about the trail. He felt like it was expensive and would get a lot of use. Mr. Femrite stated according to Parks and Recreation Director Michael Hecker, staff and the commission didn't feel the trail was an immediate need. He stated the city of Ramsey Parks Director didn't see it as a high benefit connection on their behalf. Councilmember Motin asked if an on-street type of trail was feasible in this type of layout. Mr. Holms stated it was an option and the street would be expanded to 36 feet, stating the cost to do so is less than a trail and would still be able to maintain the ditches that are currently in place. The cost would be less than the trail. Councilmember Burandt stated the trail should be looked at due to its location near sporting and field activities and trail use by pedestrians. She was concerned about cost of the trail but would like to consider both options. Mayor Dietz asked if a decision on the trail needed to be made this evening. Mr. Femrite stated the council could make a decision to accept the report and bring the trail back for further discussion and stated not installing the trail now wouldn't preclude them from adding one in the future. Councilmember Burandt asked if the cost of adding the trail later would increase the cost. P O W E R E D 0 Y 1`4M City Council Minutes Page 8 October 20,2014 Mr. Femrite explained that the cost wouldn't be remarkably more but perhaps slightly. Councilmember Wilson asked where does funding comes from for trails and didn't feel funding for trails should come from our state aid account or pavement management fund. Mr. Femrite stated the costs could be paid by the Minnesota State Aid account but he was unsure of any other accounts that could pay for trail expansion at this time. Mr. Femrite clarified that it's not coming from the dedicated franchise fee. He reviewed the Pavement Management Fund Analysis and MSA Analysis. Mayor Dietz stated he was willing to review the cost of increasing the width of the road to add a bike path,but because it was not a priority of the parks department,he was not willing to support adding a trail as he didn't feel it would be used much. Councilmember Westgaard asked how the cost share amount was determined for the City of Ramsey and felt the amount was inadequate. Mr. Femrite explained the draft cost share agreement and how it was split 50/50 which included the Jarvis Street quiet zone improvements. Mayor Dietz questioned how it would work with the City of Ramsey. Mr. Simon explained how the state account would provide interest-free moniies with future allocation from the state aid account and the account would be replenished after next year's allotments and the share by the City of Ramsey over the next two years. He noted how trails were originally funded by Park Dedication Fees or paid by the developer in the plat projects. Councilmember Motin asked if this project can be approved tonight with the requests for changes to trails. Mr. Femrite asked for a motion approving the feasibility report without the investment of the detached trail and bring the topic of a wider pavement section along Jarvis and 165"'back to a future meeting. Moved by Councilmember Westgaard and seconded by Councilmember Motin to approve the Feasibility Report for the 2015 Street Improvement Project without the investment of the detached trail and further amend the Feasibility Report to consider at a future date the costs of a wider pavement section. Motion approved 5-0. P O w E R E U 9 1 1`4 U City Council Minutes Page 9 October 20,2014 8.3 Request by Great River Energy (GRE) for License Renewal for Energy Recovery Project Ms. Mroz presented the staff report. Project Manager Tim Stembeck from Great River Energy was present to answer any questions. Moved by Councilmember Westgaard and seconded by Councilmember Burandt to approve the request by Great River Energy (GRE) for License Renewal for Energy Recovery Project. Motion carried 5-0. 8.4 Consider Requests for Proposals for Municipal Garbage/Recycling Collection Services Ms. Mroz presented staff report. Moved by Councilmember Wilson and seconded by Councilmember Westgaard to approve the proposal and agreement for Randy's Environmental Services to provide the city facilities Municipal Garbage/Recycling Collection Services as outlined in the staff report. Motion carried 5-0. 8.5 Councilmember Nomination to Serve on Art Project Committee Mr. Barnhart presented the staff report. Councilmember Burandt was nominated to serve on the art project committee. 8.6 Wayfinding Signage Program Ms. Gardner presented the staff report. She outlined ballpark pricing received from Visual Communications for the monument signs at the four entrances to the city ranging from $42,000 to $90,000 for Option 1 for Option 2, costs range from $62,000 - $90,000. For both options, the cost stated doesn't include land,landscaping or lighting. She reiterated the goals of a wayfinding plan and indicated the Facebook comments from the poll that asked residents about the options they liked. She stated the comments received for the sign of Option 1 were the following: natural, elegant, understated, safe, simple, and it feels like home;for Option 2,which received the most Facebook likes, the comments were bold, updated,it stands out,hip, and timeless. Mayor Dietz asked why it was difficult to determine a cost for the entire plan and not just the entrance signs. POW € R10 6Y NATUREI City Council Minutes Page 10 October 20,2014 Ms. Gardner explained the process for the wayfinding sign schedule was to first determine a sign design and then further into the process was to specify the design cost. She outlined things to consider, such as the land,landscaping, and electricity. She explained the RFP process for determining the costs for the signs and why the cost could vary considerably. She noted this long-term plan wouldn't remove all the signs at once but would replace them as needed or as budgeted. Mayor Dietz stated his concerns with the hesitation to provide cost figures and felt once the council approved a project design,there was a point of no return after receiving those numbers. Mayor Dietz stated his priority was not to approve a project based upon the public's opinion without reviewing the costs first. Councilmember Motin stated his concerns with the sign design with the goal of uniform signage and the regulatory sign requirements. He stated the monuments were beautiful but without factoring in cost,it was difficult for him to approve a project without addressing the sign layout. Ms. Gardner explained how the process was laid out in another city and how she felt it important that the sign design be decided before moving forward. She stated the city may also have the ability to create some of these signs. Councilmember Motin stated they've only received the design for the monument signs and nothing has been presented to determine the uniformity of signs,what's going to hold the signs, and where they'll be located. Ms. Gardner stated Visual Communication would return with that information once the initial design was chosen. Councilmember Motin asked what more the consultant would be providing the city. Ms. Gardner stated Visual Communications, once a design is chosen,will then create all the sign designs and determine the location of those signs. She explained the specs would then be created,breaking down each piece of the sign, and those specs would then be available to allow for quotes. Mr. Portner explained when the council went out for bids for a consultant,bids came back with a wide spectrum of costs to determine the wayfinding signage program,but each proposal may or may not have estimated pricing of sign design and creation costs as it may have been part of the final bid. But the consultant's bid chosen by the council was to provide a plan to determine an artist's conception that took the themes of Elk River, and use these themes into a final design that everyone agrees upon. Mr. Portner stated since monuments are the most public pieces of the design,it's used to determine the final global plan which is a connection that ties all these factors together. He stated the council could agree on Option 1, Option 2, or go back to Visual Communications to have something different provided, or scrap it all together. P O W E R E D 0 Y 1`4M City Council Minutes Page 11 October 20,2014 Councilmember Westgaard stated they are both elegant designs,but he prefers Option 1 and wondered if Facebook fans would like Option 2 knowing it's twice as much in costs as Option 1. He stated it's difficult to make decisions on something when you don't know the cost. Councilmember Wilson stated he didn't like either option, especially on the amount of money they could potentially cost, and wondered if they should go back to the drawing board to fine-tune these options. Councilmember Burandt also requested a third option. Mayor Dietz asked if the council would make a motion to approve either option. No motion was made. Councilmember Westgaard asked that a third option be provided. Councilmember Motin stated both options are nice but not something that knocks his socks off and wasn't supportive using the Facebook comments considering it was less than 1% of the city population. He also prefers the city logo be incorporated into the sign design. Mayor Dietz also wants to see the city logo incorporated into the sign design. He was not in favor of either option. Councilmember Westgaard stated in an effort to provide clear direction to staff was the signage cost an issue to the other councilmembers or just the design of the sign. Mayor Dietz stated he doesn't feel a cost for the entire plan has been provided and that's what he is specifically looking for. Mr. Portner asked if the council would be open to meeting with Visual Communications themselves to discuss sign needs and options. Councilmember Westgaard stated if meeting with Visual Communications would facilitate some specific direction back to the consultant and staff, a work session may be valuable. Council consensus was to request a third sign design option from Visual Communications and to meet with members of the sign committee and Visual Communications to discuss ideas and needs of the city's wayfinding signage programs. The meeting recessed at 7:51 p.m. and reconvened at 7:58 p.m. for the work session. P O W E R E D 0 Y 1`4M City Council Minutes Page 12 October 20,2014 9.1 2015-2019 Capital Improvement Plan Mr. Simon presented the staff report. Mr. Femrite presented the infrastructure improvement funds. Mr. Hecker and Mr. Schreifels presented the park improvement fund report. No changes were noted from the Council. 10. Adjournment There being no further business,Mayor Dietz adjourned the meeting of the Elk River City Council at 8:43 p.m. Minutes prepared by Jennifer Johnson. John J. Dietz,Mayor Tina Allard, City Clerk P O w E R E U 9 1 1`4 U City of Elk ----- Closed Meeting of the Elk River City Council luver Held at the Elk River City Hall Monday, October 20, 2014 Members Present: Mayor Dietz, Councilmembers Wilson,Westgaard,Burandt,and Motin Members Absent: None Staff Present: City Administrator Calvin Portner 1. Call Meeting To Order At Pursuant to due call and notice thereof,the meeting of the Elk fiver City Council was called to order at 8:49 p.m.by Mayor Dietz. 2. Closed Meeting—City Administrator Performance Review The purpose of the closed meeting was to ev e the erformance of City Administrator Calvin Portner per MN Statute 13D.05. 3. Adjournment There being no further business,Mayor Dietz adjourned the closed meeting of the Elk River City Council x:32 .ru, John J. Dietz,Mayors;' Tina Allard, lerk VA City of Elk Meeting of the Elk River City Council River Held at the Elk River City Hall Monday, November 3, 2014 Members Present: Mayor Dietz, Councilmembers Wilson, Burandt,Westgaard, and Motin Members Absent: None Staff Present: City Administrator Calvin Portner, Community Operations and Development Director Suzanne Fischer, Community Operations and Development Deputy Director Jeremy Barnhart, Finance Director Tim Simon, Fire Chief John Cunningham,Park Planner/Planner Chris Leeseberg, Parks and Recreation Director Michael Hecker, Street Superintendent Mark Thompson, and Sr.Administrative Assistant Debbie Huebner I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor Dietz.......-......,,�. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Consider 11/03/2014 Agenda Moved by Councilmember Westgaard and seconded by Councilmember Motin to approve the November 3, 2014 agenda. Motion carried 5-0. 4. Consider Consent Agenda Moved by Councilmember Wilson and seconded by Councilmember Westgaard to approve the following consent agenda: 4.1 Minutes • October 6, 2014, Regular • October 6, 2014, Closed 4.2 Check register as outlined in the staff report. 4.3 Massage Therapist—Amy White Mountain, Bela Salon 4.4 Resolution for Summary Publication of Ordinance Relating to Fences and Accessory Structures, Resolution No. 14-58 4.5 Resolution for Summary Publication of Ordinance Relating to Landscaping. Resolution No 14-59 4.6 Flex Plan Benefit Design Motion carried 5-0. City Council Minutes Page 2 November 3,2014 S. Open Forum No one appeared for Open Forum. 6.1 Proclamation: National Hospice Palliative Care Month Mayor Dietz read the proclamation and presented it to Nathan Grove,Executive Director of Business Operations for St. Croix Hospice. Mr. Grove stated the purpose of National Hospice Palliative Care Month is to raise awareness of Hospice and its life-affirming philosophy of care that promotes comfort and quality of life for those affected by a life- limiting illness or disease. 6.2 Resolution: Lions Club Bench Donation for Bailey Point Nature Preserve Michael Hecker stated that Harold Gramstad was present on behalf of the Elk River Lions Club. He stated the Elk River Lions donated $1,800 to the Parks and Recreation Department for a bench memorial at Bailey Point Nature Preserve. The donation covers the actual cash value of the bench,plaque,pavers, and city labor cost related to installation. Moved by Councilmember Westgaard and seconded by Councilmember Motin to approve Resolution No. 14-60, acknowledging the contribution of$1,800 from the Elk River Lions Club for the purchase and installation of one bench at Bailey Point Nature Preserve. Motion carried 5-0. 6.3 Resolution: Midwest Landscapes Tree Donation Michael Hecker stated Midwest Landscapes of Otsego has donated up to 20 trees at a value of$11,000. He explained that staff feels the best location of the new trees would be at Orono Park and the grounds behind City Hall. Moved by Councilmember Westgaard and seconded by Councilmember Motin to approve Resolution No. 14-61, acknowledging the contribution of$11,000 from Midwest Landscapes for up to 20 trees. Motion carried 5-0. 7.1 Requests by Roger Derrick/Washington Street Investors, LLC: a. Ordinance: Zone Change (113 to PUD) b. Conditional Use Permit for PUD -West Oaks Fifth and Sixth Additions c. Preliminary Plat for West Oaks Fifth and Sixth Additions d. Ordinance: Final Plat West Oaks Fifth and Sixth Additions Chris Leeseberg presented the staff report. Staff recommended approval of the four requests with the conditions outlined in the staff report. Mayor Dietz opened the public hearing. There being no comments,Mayor Dietz closed the public hearing. POW € R10 6Y NATUREI City Council Minutes Page 3 November 3,2014 Moved by Councilmember Motin and seconded by Councilmember Westgaard to approve Ordinance No. 14-14, rezoning certain property described on Exhibit B from Townhouse/Multiple Family Residential (R3) to Planned Unit Development (PUD). Motion carried 5-0. ---------------------- Moved by Councilmember Westgaard and seconded by Councilmember Motin to approve a Conditional Use Permit for a PUD —West Oaks Fifth and Sixth Additions. Motion carried 5-0. --------------------- Moved by Councilmember Motin and seconded by Councilmember Westgaard to approve the Preliminary Plat for West Oaks Fifth and Sixth Additions. Motion carried 5-0. --------------------- Moved by Councilmember Burandt and seconded by Councilmember Westgaard to approve Resolution 14-62, a resolution granting Final Plat approval for West Oaks Fifth Addition. Motion carried 5-0. 8.1 Summary of City Administrator Performance Evaluation - Verbal Mayor Dietz stated the City Council conducted a performance review for City Administrator, Cal Portner and were in agreement that his performance met or exceeded their expectations. 8.2 Rivers Edge Commons Park Paver Project Suzanne Fischer provided background information regarding the paver project. She stated that pavers have degraded and require replacement for aesthetic and safety reasons. Ms. Fischer discussed the condition of the retaining wall along the south boundary of the city parking lot behind the businesses. She also discussed the condition of the retaining wall adjacent to the park,moving/transplanting of the trees, and stabilizing the bank for passive seating. Ms. Fischer discussed replacing the existing pavers with permeable pavers in order to reduce run-off. She stated that the supplier,Borgert Products,Inc. would provide permeable pavers at no cost,but city would be responsible for removal of the existing pavers, as well as the aggregate base work. She noted that Bolton-Menk has provided a quote of$28,080 for stormwater runoff calculations and construction specifications. Ms. Fischer also discussed the concrete flue by Daddy`O's,noting there currently is no way to treat the runoff from this area into the Mississippi River. She also discussed the possibility of relocating the trees on the bank of the west park boundary to address complaints that the trees block the view of concert goers. Ms. Fischer reviewed four options for addressing the paver replacement, as follows: Option 1 —Pavers in the crosswalk and alley: a. Engineering services for design $28,080 POWERED 91 1`4 f U City Council Minutes Page 4 November 3,2014 b. Pavers Donated c. Demo and aggregate base To be determined d. Installation Donated Option 2—Pavers in the crosswalk,portions of the alley with asphalt midway ■ Crosswalk Pavers ■ Upper Alley Pavers ■ Lower Alley Pavers ■ Alley Midsection in Asphalt a. Engineering Services for design $28,080 b. Pavers Donated c. Demo and aggregate base To be determined d. Asphalt midsection $9,400 Option 3—Pavers at crosswalk and asphalt alley ■ Pavers at crosswalk Donated o Demo and aggregate base To be determined ■ Asphalt alley $22,500 ■ Downtown beautification goal not supported ■ Reduced life expectancy (asphalt vs. pavers) ■ Reduced stormwater runoff control Option 4—Asphalt crosswalk and alley • Crosswalk $6,000 • Alley 22,500 ■ Downtown beautification goal not supported ■ Reduced life expectancy ■ No stormwater runoff control She stated there was a 5"' option discussed,which was closing the alley and expanding the park. She stated this option was discarded, as it was suggested the access was necessary for fire-fighting purposes and had discussion with Chief Cunningham to clarify. Ms. Fischer stated she will pursue Clean Water Act funds in 2015 for future projects,but those funds would not be available until 2016. Mayor Dietz asked if staff had looked at stamped concrete. He stated installation of concrete would be less costly. Councilmember Wilson stated they have tried stamped concrete in the past,but the product deteriorated badly, especially the color. Mr. Hecker stated that Rodney Schreifels, of his staff,was not in favor of concrete. Mayor Dietz stated there have been a lot of advancements in concrete since the time of the early installation, and they are able to mix the color more thoroughly. Councilmember Westgaard stated concrete would have a longer life. He asked if all the pavers needed to be replaced, or if they could just replace the bad areas. Ms. Fischer stated the representative from Borgert Products felt the entire batch was inferior. She noted the pavers should have a 25-year life. Councilmember Westgaard asked why the base needed to be redone. Mark Thompson, Street Superintendent, stated staffs P 0 W I R I D 9 Y 1`4M UREJ City Council Minutes Page 5 November 3,2014 recommendation is to use permeable pavers to reduce stormwater runoff, and that requires a base of 3'—5' deep of crushed granite,in order to hold the water. Councilmember Westgaard stated he felt providing seating was a park issue and should be included in the Park Plan. He asked why Option 5 is off the table, and felt they need to have a discussion with the Fire Department as to the necessity of the access, since there are other ways to access the site in case of a fire. Ms. Fischer had discussion with Fire Chief Cunningham to clarify. The alley is 15 feet wide, not the required 20-foot wide space for emergency services. Therefore, a portion or the entire alley could be closed. Chief Cunningham did request that adequate space be left available at the bottom of the alley to accommodate a fire truck if needed. Councilmember Motin stated he would like to bring the issue to the downtown business owners for input. Mr. Hecker stated Steve Benoit, of his staff, contacted the group and let them know the issue is being discussed. Mr. Hecker stated some grass and seating on the bank would provide more space for concert patrons. Councilmember Motin asked where the trees would be relocated,and if there would only be grass on the bank. Mr. Hecker stated some low shrubs could be added,which would not block the view. Councilmember Motin stated he was unsure about using pressed concrete,but asked how they would know for sure they would get 25 years out of the pavers. Ms. Fischer stated a representative of Borgert could attend a future meeting and provide details on the products. Councilmember Burandt stated she felt it was important to address both the aesthetics and the run-off. Discussion followed regarding their options. It was noted replacement of the pavers with the same type of paver would not address the stormwater run-off concerns, nor would the use of stamped concrete. Discussion also followed regarding whether the pavers should be replaced on the crosswalks. Mayor Dietz asked why they need to have pavers in the crosswalks,if they are deteriorated from salt. He noted it is difficult to see the crosswalk now with the patching. Mr. Thompson stated the pavers are designed to hold up to salt, but the pavers currently in place have been determined to be inferior. He stated they could paint lines to make the crosswalk area more visible. Councilmember Wilson stated he would like to see pavers stay in all the current locations. He felt they should look more closely at Option 5 and noted that he was never fond of the alley being left open and seemed to be unnecessary and confusing for drivers and pedestrians. Mr. Thompson noted he recalls the alley was used years ago for pumper trucks to get down to the river to fill with water,but that practice has long been abandoned. Mayor Dietz asked if the projects mentioned could be done "piecemeal"- first,by fixing the pavers, and then the Park Commission could look at the retaining walls and the POWERED 0Y 1`4M City Council Minutes Page 6 November 3,2014 seating. Mayor Dietz asked if the leaning wall was critical at this time. Mr. Hecker stated no,but they will have to discuss it sometime soon. Staff felt installation of permeable pavers would address concerns of aesthetics, safety,and stormwater runoff. This item will be discussed during the worksession. 8.3 Discuss Work Session Items Proposed future worksession topics added included possible ordinance amendment regarding boundary fences in the R1 zoning district. 9. Council Liaison Updates Updates were provided by Councilmembers. 10.1 2015-2019 Capital Improvements Plan Finance Director Tim Simon presented the staff report. Mr. Simon reviewed the list of upcoming replacement/repairs proposed for 2015-2019 as follows: • Activity Center • Fire Station #1 • Public Safety Building • Lions' Park warming house • Sealcoating-municipal buildings • Maintenance Facility woodshop Mr. Simon then discussed other components of the CIP including: • Development Fund • Capital Outlay Reserve Fund • Technology upgrades • Fleet Summary • Park Dedication Fund • GRE Reserve Fund • Downtown Paver Project Ms. Fischer stated that after discussions with the Fire Chief,they may be able to utilize Option 5 for the downtown paver issue after all. She stated they will explore the option of leaving the access open to the upper parking level and closing the remainder of the alley to expand the Rivers Edge Commons Park. Councilmember Westgaard suggested getting quotes for both types of pavers. Mr. Simon indicated he should put together a CIP sheet for next year. Mr. Simon indicated Ms. Fischer stated that they would get bids together for a spring installation. Mr. Simon stated that one possible source of funding for the retaining wall work would be peaking plant funds. P 0 W I R I D 9 Y 1`4Af- UREJ City Council Minutes Page 7 November 3,2014 10.2 2015 Budget Mr. Simon provided an overview of the 2015 budget. He explained that since the gas prices have come in lower than expected,they are able to reduce the levy change from 1.93% to 1.66 percent. He noted that the city tax rate is now projected to 47.11 %. Mr. Simon stated that an additional worksession can be held Nov. 17,if needed,with presentation of the budget for approval at the Dec. 1 City Council meeting. 11. Adjournment There being no further business,Mayor Dietz adjourned the meeting of the Elk River City Council to the worksession at 8:26 p.m. Minutes prepared by Debbie Huebner. John J. Dietz,Mayor Tina Allard, City Clerk P O w E R E U 9 1 1`4 U VA City of Elk Meeting of the Elk River City Council River Acting as the Canvassing Board for the City of Elk River Held at Elk River City Hall Friday, November 7, 2014 Members Present: Mayor Dietz, Councilmembers Burandt,Westgaard, and Motin Members Absent: Councilmember Wilson Staff Present: City Clerk Tina Allard and Executive Secretary/Deputy City Clerk Jessica Miller I. Call Meeting to Order Pursuant to due call and notice thereof,the meeting of the Elk River City Council was called to order at 8:00 a.m. by Mayor Dietz. 2. Canvass Results of November 4, 2014, General Election Oath of Office The oath of office was taken b Mayor.Dietz. Canvass Betunis and Declare Result Ms. Allard presented the staff report. Moved by Councilmember Buran t and seconded by Councilmember Westgaard to adopt resolution 14-63 canvassing election returns and declaring the results of the city general election held November 4, 2014. Motion carried 4-0. 3. Adjournmen .t There being no further business,Mayor Dietz adjourned the meeting of the Canvassing Board at 8:03 a.m. John J. Dietz,Mayor Tina Allard, City Clerk VA City of Elk Meeting of the Elk River City Council River Held at the Elk River City Hall Monday, November 17, 2014 Members Present: Mayor Dietz, Councilmembers Wilson, Burandt,Westgaard, and Motin Members Absent: None Staff Present: City Administrator Calvin Portner, Community Operations and Development Deputy Director Manager Jeremy Barnhart, Finance Director Tim Simon, Fire Chief John Cunningham,Park Planner Chris Leeseberg, Communications Coordinator RaeAnn Gardner, City Attorney Peter Beck, City Engineer Justin Femrite, Park Planner/Planner Chris Leeseberg, Chief Wastewater Operator Matt Stevens, and City Clerk Tina Allard I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 _.m.b 1Vlayor Dietz. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Consider I I /17/2014 Agenda Moved by Councilmember Westgaard and seconded by Councilmember Wilson to approve the November 17, 2014, agenda. Motion carried 5-0. 4. =;'Consider Consent Agenda Moved by Councilmember Westgaard and seconded by Councilmember Motin to approve the following consent agenda: 4.1 Check register as outlined in the staff report. 4.2 Pay estimates for the public works facility and Nature's Edge Business Center Phase II as outlined in the staff report. 4.3 The 4th microloan program, funding by State of Minnesota Investment Funds, intended to support job generating businesses. 4.4 Partnership Agreement with Retired and Senior Volunteer Program. (RSVP). 4.5 Resolution 14-64 adopting and levying special assessments for costs incurred to connect to city water and sanitary sewer lines. 4.6 Resolution 14-65 adopting and levying assessment for abatement of city code violations. City Council Minutes Page 2 November 17,2014 4.7 Resolution 14-66 adopting and levying assessments for unpaid electric services as of September 30, 2014. 4.8 Resolution 14-67 adopting and levying assessment for unpaid garbage collection services as of September 1, 2014. Resolution 14-68 adopting and levying assessment for unpaid sewer services as of September 30, 2014. 4.9 Resolution 14-69 adopting and levying assessment for unpaid water utility services as of September 30, 2014. 4.10 Hire Jolene Richter as part-time secretary/receptionist to start December 1, 2014. Motion carried 5-0. S. Open Forum No one appeared for Open Forum. 7.1 Conditional Use Permit: Hong Ce, Lin for Hajime Restaurant, 18850 Dodge Street Mr. Leeseberg presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. Moved by Councilmember Motin and seconded by Councilmember Burandt to approve Conditional Use Permit, Case No. CU 14-19 with the following conditions: 1. The CUP is not a building permit and the applicant must apply for and receive approval of required building permits before construction may begin. 2. The building shall meet all building and fire codes. 3. The applicant must apply for and receive approval of all required sign permits before signage may be installed. Motion carried 5-0. 7.2 Coin-Tainer Business Subsidy Review Mr. Barnhart presented the staff report. Mayor Dietz opened the public hearing. Moved by Councilmember Motin and seconded by Councilmember Wilson to continue the public hearing to December 15, 2014. p 0 W I R 1 0 0Y NATUREI City Council Minutes Page 3 November 17,2014 7.3 Ordinance Amendment Reducing Required Vehicle Stacking Space for Bank Drive-Through Lanes Mr. Leeseberg presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. Councilmember Motin questioned how it was decided to reduce the number to two for vehicle stacking. Mr. Leeseberg noted it was two vehicles per lane for stacking. He stated moare people are banking online so there isn't the need for longer stacking lanes. Moved by Councilmember Westgaard and seconded by Councilmember Wilson to adopt Ordinance 14-15 amending Section 30-903, entitled Minimum Number of Parking Spaces of the City of Elk River, Minnesota City Code to modify parking requirements for banks. Motion carried 5-0. 7.4 Ordinance Amendment Modifying Signage Regulations for Permitted Home Occupations Mr. Leeserberg presented the staff report. Attorney Beck arrived at 6:11 p.m. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. Moved by Councilmember Motin and seconded by Councilmember Westgaard to adopt Ordinance 14-16 amending Section 30-801, entitled Home Occupations of the City of Elk River, Minnesota, City Code to modify sign regulations for home occupations. Motion carried 5-0. 7.5 Ordinance Amendment to Allow Truck Sales and Service in Highway Commercial District (C3) as Conditional Use Mr. Leeseberg presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. Councilmember Motin asked what the current zoning is for Saxon Motors in the Focused Area Study (FAST). It was noted it is in the Highway Commercial District (C3). POW € R10 AY NATUREI City Council Minutes Page 4 November 17,2014 Councilmember Motin commented that this would then allow truck sales and service for Saxon,but with the changes expected from FAST (later on the agenda tonight); this area would then not be allowed truck sales and service. Staff noted this is correct. Moved by Councilmember Wilson and seconded by Councilmember Westgaard to adopt Ordinance 14-17 amending Section 30-1024 (d) (2), entitled Highway Commercial District of the City of Elk River, Minnesota, City Code to allow trucks and services as a conditional use. Motion carried 5- 0. 7.6 Ordinance Amendment to Create Southern Twin Lakes Road Business District (Focused Area Study-FAST) Mr. Barnhart presented the staff report. He explained that this ordinance is creating a new zoning district,which is intended to incorporate all of the sub-zones/mini- neighborhoods associated with the FAST. He stated this ordinance will codify the uses that are appropriate for each zone, architectural standards, design guidelines, and setbacks. Mr. Barnhart reviewed a map highlighting the new district. He noted certain areas in the new zoning district that would retain their current zoning, such as the business park and the planned unit developments. Mr. Barnhart noted that by the Council approving this new zoning district,they are not rezoning any property in the district. He stated the rezoning for this entire area will come back to Council at a later date. Mr. Barnhart explained in detail the sub-districts in the new Southern Twin Lakes Road Business District: 1. The Point District(high-density residential with focus on the river)) 2. The Pinnacle District(light industrial) 3. Office Village (office/showrooms) 4. The Hinge (community commercial, retail, and office) 5. East Elk River Gateway (highway business-destination retail/high density residential) 6. Station Area Village (commuter rail type uses) 7. Hillside Heights(mixed use residential) 8. River rest Residential(Single and attached family residential) Mayor Dietz opened the public hearing. Steve Rohlf, 12821 188th Avenue - Noted two written statements should have been included in the Council's packet. He stated he wants to verify that car lots are allowed in The Hinge as a conditional use. It was noted yes by the Council. P O w E R E U 9 1 1`4 f U City Council Minutes Page 5 November 17,2014 Mr. Rohlf disagreed with staffs comments about access being an issue for car lot sites. He stated visibility is an issue but that car lots are a destination stop. Mr. Rohlf stated he would like to verify that Lot 4,Block 1, of Mississippi Ridge Second Addition still remains in a Planned Unit Development (PUD) as a commercial lot. Mr. Barnhart stated the city is not proposing to rezone any lots that are currently zoned as a PUD. Mr. Rohlf further noted an item on a future Planning Commission agenda to add Lot 4,Block 1, to an official map as a road. He stated this process will make the lot unsellable to anyone and felt this would be considered inverse condemnation. He stated he would like to extend an offer to discuss this matter with Council before the Planning Commission meeting. The mayor and city attorney noted this item would come to the Council after it is reviewed by the Planning Commission. Mr. Rohlf suggested a negotiation for sale of the property to the city. Mr. Rohlf stated having high density residential along the Mississippi River doesn't seem like a good fit for the Wild and Scenic Designation due to the scenic designation rule about seeing roof tops from the river. Mayor Dietz closed the public hearing. Councilmember Motin stated he didn't see trucking companies incorporated as any of the uses. Mr. Barnhart stated new uses weren't added to the district. He noted current trucking companies are governed by their own PUD and if a company wanted to expand,they would need to come back to Council via the conditional use permit process. Councilmember Motin noted Morrell Trucking Company has indicated they may want to purchase property currently under city ownership. He stated trucking isn't included as a use in this district Attorney Beck stated the most likely process would be for them to rezone the land into a PUD from its subzone in the Twin Lakes District. Councilmember Westgaard expressed concern for the number of non-conforming businesses that would be created by this ordinance amendment. He noted business community concerns about rezoning this area. He stated there should be further discussion on the points where staff and the Planning Commission don't agree. P O w E R E U 9 1 1`4 U City Council Minutes Page 6 November 17,2014 Council consensus was for this item to come back to two worksessions with half the sub-districts being discussed at each meeting and for the incoming Councilmembers to be invited to participate. Council also requested the following: 1. Maps be provided as part of the packet for the presentation. 2. See the type of business currently in the sub-districts and what impact this ordinance amendment will have on them. Attorney Beck stated rezoning for the Southern Twin Lakes Road Business District could be included as part of the worksession discussions. Mr. Barnhart stated part of the reason he separated the rezoning from the district creation was to have less confusion for the business owners on what specifically is being discussed. Council consensus was to designate Mayor Dietz and Councilmember Westgaard to meet with Mr. Rohlf regarding his property. 7.7 Ordinance Amendment Adopting 2015 Fee Schedule and Resolution for Summary Publication of the Ordinance Ms. Allard presented the staff report. Mayor Dietz opened the public hearing. Debbie Rydberg, Elk River Area Chamber of Commerce—Stated she has heard many businesses complain about the sewer access charge and asked the Council to review whether a fee increase of 3%is necessary. Mayor Dietz closed the public hearing. Mr. Simon stated the city has established a long-term funding plan for the Wastewater Treatment Facility and is currently going through the process of a large $17 million expansion project. He stated the city evaluates the cost of new connections and sewer rates over a long-term so there are no huge spikes in city fees and noted the goal is to maintain them at a steady,level rate. Mayor Dietz stated the city used to have large spikes in the sewer and water access fee before moving toward this long-term steady planning process. Moved by Councilmember Motin and seconded by Councilmember Wilson to adopt: 1. Ordinance 14-18 adopting the 2015 Master Fee Schedule of the City of Elk River, Minnesota, City Code. Motion carried 5-0. P O w E R E U 9 1 1`4 f U City Council Minutes Page 7 November 17,2014 2. Resolution 14-70 approving summary publication of Ordinance 14-19, an ordinance adopting the 2015 Master Fee Schedule. Motion carried 5-0. 6.1 City of Elk River Volunteer of the Month — Mayor Dietz Mayor Dietz introduced,read, and presented a plaque to Eric Waldoch Volunteer of the Month. He noted the following volunteering accomplishments: • Annual conference chair and past president for the MN Technology Engineering Education Association. • Trustee at Elk River United Methodist Church. • Trustee chair for 12 years of the Elk River United Methodist Church. • Facilitated the car repair program for Community Aid Ell River (CAER). • Repairs motorized equipment for the Elk River Sportsman's Club. 8.1 Wastewater Treatment Facility Expansion Project Mr. Stevens presented the staff report. He discussed the revised budget, timeline of the project,pictures indicating where changes will occur, and reviewed next steps in the process. 8.2 Stormwater Pond Dredging Mr. Femrite presented the staff report. Moved by Councilmember Wilson and seconded by Councilmember Westgaard to accept the bid from Frattalone Companies in the amount of $137,445.24 to dredge the Orono and Highland/Jackson stormwater ponds. Motion carried 5-0. 8.3 2015 Street Improvement . Design Alternative for Jarvis Street and 165th Avenue 2. Increase in Engineering Fees 3. Resolution Establishing Parking Restrictions Along Jarvis Street and 165th Avenue 4. Resolution Requesting a Variance from Standard Standards for Geometric Design S. Resolution Requesting Advancement of Municipal State Aid Funds Mr. Femrite presented the staff report. Moved by Councilmember Motin and seconded by Councilmember Westgard to approve a 36 foot wide street for Jarvis Street and 165`h Avenue. Motion carried 5-0. NATUREI City Council Minutes Page 8 November 17,2014 Moved by Councilmember Westgaard and seconded by Councilmember Motin to approve an increase in engineering fees as outlined in the staff report. Motion carried 5-0. Moved by Councilmember Wilson and seconded by Councilmember Westgaard to adopt the following resolutions: 1. Resolution 14-71 establishing parking restrictions on particular municipal state aid routes. 2. Resolution 14-72 requesting a variance from standard for state aid operation for Project No. S.A.P. 204-135-001. 3. Resolution 14-73 for implementation of Municipal State Aid Streets Fund advance. Motion carried 5-0. Council recessed at 7:17 pm. Council reconvened at 7:23 p.m. 9.1 Wayfinding Program Mr. Portner stated consultants from Visual Communications and the Fact-finding Committee are present tonight to provide their input regarding wayfinding signage. He reviewed existing signage and some future signage projects that various departments are working toward completing. Jesse Yungner and Constance Carlson discussed how they worked with the fact- finding and wayfinding committee. They reviewed wayfinding signage design options, outlining how and why certain design elements were selected. Mr. Portner stated the consultant listened to both the fact-finding and wayfinding committee to identify expectations and community destinations. They then toured the city and formed some of their thoughts and perspectives of Elk River. They created their initial designs considering the items the committee expressed as important and included some of the community's history and highlights improve wayfinding. They utilized local input and matched it with an outsiders perspective. Mr. Richard Lang explained the sign hierarchy. He stated the sign plan will be a blueprint for the city and outlines in detail how each sign will look,including such things as font style and size, sign type and materials. He stated his staff will need to do some field testing to determine how a sign will work and meet with construction experts to determine the best value at which a particular sign can be built. He stated they value engineer signage and try out different parts and features to see what will provide the best value and still work for its location.Mr. Lang noted the city welcome sign in Orono Park would cost approximately$50,000-60,000 to build today. Mr. Lang revealed a preliminary map with a key messages mock-up to show the Council the type of data that would be provided in a wayfinding plan. F 0 W I R I D 9 Y 1`4M UREI City Council Minutes Page 9 November 17,2014 Mayor Dietz stated several of the signs shown have stonework in them but this type of stone is not native to Elk River. He stated the city has a lot of gravel pits and maybe something more native should be used, such as rock. Councilmember Westgaard noted that the downtown Rivers Edge Park has the limestone look throughout. Mayor Dietz stated it would be valuable for the consultant to look at the city's sign equipment in order to see how much can be done in-house. He stated he likes Option A. He stated he wants to keep a simple approach and not add more design elements to signage than needed. Councilmember Wilson concurred. He expressed concern about the investment the city has in its logo and that it should be carried through in wayfinding signage. He stated he wants the logo more obvious rather than subtle. He understands why the limestone look was chosen but doesn't feel it is representative of the city. He stated Elk River rock or boulders would be more representational. He stated he preferred Option A. He stated the vertical gateway signage had more appeal to him. Councilmember Motin stated he has no issues with the limestone type rock in the designs as they go well with the downtown. He stated he doesn't necessarily feel every sign needs to be consistent and have the same look to them and suggested that park signs have one look and another sign type have another look. He expressed concerns with the original signage not having costs attached with them when presented to Council at a previous meeting. He questioned how issues can be remedied based on uniformity of signage, such as the rules signage in some parks. He stated he likes the use of the city logo and would like to see it done in a way that if the city changes its logo,the city logo portion of the sign can be changed out. Councilmember Westgaard concurred. He stated he likes the limestone look and feels it makes the signs look rich and nice. He stated a goal wasn't set out at the beginning that the committee had to use only materials found in Elk River. He stated the city has already made a conscious effort in the downtown park and questioned why the city would depart from using that same concept; otherwise it may look more disjointed. He stated he likes a vertical sign over horizontal signage. He stated he doesn't think the city needs to have the logo on gateway signage because its purpose is primarily to say welcome to Elk River visitors. He suggested using the watermark at time or the cutouts (not an all or nothing situation use, but to watermark at times without necessarily the elk logo). He stated he likes the international pictograms and they're easily identifiable as to what is located in the park. He stated the city needs to clean up and organize its signage and make a conscious effort to make them all the same as they need replacing. He stated he likes the traditional and contemporary option. He stated he likes the concept of the option (Option B) with the elk antlers but without the antlers that hang off the signage (the watermark). P O w E R E U 9 1 1`4 U City Council Minutes Page 10 November 17,2014 Councilmember Burandt stated they all had some features about them that are nice and would represent Elk River well. She stated the city needs to look at the costs and which sign option would be most conducive to that. She stated she likes the idea of placing signage over time and being consistent with the signage look. She stated she wouldn't be opposed to any of the options. Councilmember Motin expressed concern with readability and commented on the Northstar signage. Mayor Dietz asked for comments from the fact-finding committee.. Jennifer Wagner, stated she would be hesitant to put the city logo on the signage in case the logo were to change in future years and suggested the sign be designed so it can be removed easily. She questioned if anyone can remember what any other city's logo looks like. She stated the logo is not what identifies the city and isn't going to dictate whether outsiders like the sign or not. She stated she loves the watermark and the waves with the die cutting and think they are important design elements. She stated she likes using the copy of the Powered by Nature brand,but not the logo as it will become outdated and people will wonder why it was used. She also noted how important readability is for signage and referred to the Northstar signage. She stated the limestone is in the downtown park,which is a true gem of the entire city. Mr. Lang stated there is use of different types of stone throughout the community and the limestone reflects who the newer suburbs are. Councilmember Wilson disagreed and stated Elk River is not a new suburb. He stated this is describing us like we want to become a Maple Grove and it's not who we are,but,he stated,maybe it's because he has lived here all his life. He stated this city has taken a lot of the essence of what's important in this community and replaced it with what's popular today and has no meaning to it. He referenced the river rock at Handke Pit and how nice it was for a backdrop for the Hockey Day Minnesota event. Ms. Wagner stated she understands the need to maintain history but she also understands the city needs to look into the future and think of the solidarity of color. She noted it is so much easier to look for the same color signs in a community when you are trying to locate different areas. Councilmember Wilson stated he agrees consistency is needed. Debbie Rydberg, Fact-finding Committee—Stated she would like to see the signage remain more natural/neutral, since the community is powered by nature. She stated the reds,blues, and oranges, or a defining color are not needed because everyone has their own opinion as to what a color stands for and the community is diverse. She stated she saw a lot of plants being used and expressed concerns about upkeep and maintenance in all seasons. She stated she likes the use of natural elements, such as metals. P O W E R E D 0 Y 1`4M City Council Minutes Page 11 November 17,2014 Charlie Blesener, Fact-finding Committee—Stated he likes the idea of having a plan, similar to the St. Paul example shown, and it makes sense for the city to adopt a long-term plan. He stated he liked the vertical look the best. He stated all capital letters shouldn't be used because it's more difficult to read. He liked Option 1 the best and didn't care for the red lettering in another option. He stated he liked the subtle elements such as the antler watermark in the background. Dave Anderson,Fact-finding Committee—Stated he liked Option 1 the best but he is not sure he likes it better than the current sign near Orono Park. He noted the sign does need to be upgraded to the current city elk logo. He stated he prefers the elk logo on the gateway signage. He stated he prefers natural stone over limestone but noted it's hard to build things out of round rocks. He stated there are some park signs the need to be upgraded. He questioned if the city is behind the times and should consider creating an Elk River navigation app for mobile technology. He stated he would like to see the signage be low maintenance with the landscaping. Cal questioned how much more public input the Council would like for this project and asked if they wanted it sent to the boards and commissions or want to see updated designs based on comments received this evening. He noted money is in a number of departmental budgets for signage. He stated we are Elk River but there are a lot of people who come from other communities to spend time and money at our businesses and the city wants to maximize their experience in the community. Councilmember Motin stated it would be difficult to send to the commissions because there will be many varied ideas on signage design. He stated there are many different representatives and viewpoints here tonight and it will be difficult creating signs based on the differences in comments expressed. Mayor Dietz suggested the consultant come up with one option that centers on the current city logo and one without it. There was discussion about using Option A and changing it out with the elk logo and the field stone versus the limestone. Various Council and committee members were split on the use of Option A and Option 1. Councilmember Motin further expressed concern about using the Powered by Nature logo because it hasn't taken off in the community. He expressed concern with it being drilled into the stone and trying to replace it later. Mr. Lang stated the drill holes in the stone would be an easy fix with different techniques. Mr. Anderson asked if the existing sign in Orono Park could be utilized as gateway throughout the city. P O W E R E D 0 Y 1`4 f U City Council Minutes Page 12 November 17,2014 Mr. Portner asked the consultant about using the existing elements of the Orono Park sign and creating a wayfinding plan from it. Mr. Lang stated the Orono Park sign as a gateway sign is very strong and he isn't sure how it would transfer through the whole signage system. He stated he isn't sure there are characteristics that are unique enough to create a sign system around it and suggested adapting it to fit for Orono Park. Council consensus was to take Option 1 and incorporate some items discussed tonight, such as changing out the logo and trying different elements of the limestone and fieldstone. 9.2 Stormwater Utility Fee Program Mr. Femrite presented the staff report. He reviewed communications efforts to engage the public about how to fund the stormwater program. He discussed survey questions regarding whether the community wanted a fee based program or for funding to be taken from property taxes. He noted that more people chose the fee based program. Mr. Femrite discussed the feasibility report. He stated the report recommends $3 per month on residential parcels and a residential equivalency rate for all the commercial and industrial properties based on their impervious surfaces. The report didn't discuss how the city should distinguish between a rural or urban residential property. Mr. Femrite stated staff is working on a draft ordinance. He reviewed a proposed fee structure. He suggested a tiered rate for residential properties, such as $3 for urban service residents, $2 per month for rural residential and other properties (non-single family residential) would contribute $21 per acre of impervious surface per month. He stated at these rates,the city would generate about$418,000 annually for the stormwater program. Mr. Simon stated a new enterprise fund would be created for the stormwater program. He noted many cities have it classified as an enterprise fund since user charges are typically the funding source. With creation of a storm sewer enterprise fund,like all other similar funds, depreciation of assets is included in the budget.A resolution to close out the current surface water management fund and transfer any remaining assets to the new enterprise fund will be done as part of the program approval. Mr. Femrite stated the impact fees charged to developers are being kept in the fee schedule in order to keep the fee low for residents and businesses. Mr. Femrite compared some other cities and asked the Council to focus not on the amount of the other community's stormwater fee,but rather the trend of their fees increasing. He stated the general trend,in other cities,is the fee has been increasing to meet the needs of the new regulations for their reissued permits. He stated this is P 0 W I R I D 9 Y 1`4M UREJ City Council Minutes Page 13 November 17,2014 different than the street franchise fee in that this stormwater fee may need to be re- evaluated every few years. Mr. Femrite reviewed the future schedule for this program. Council consensus was to continue moving forward with the stormwater fee. 9.3 2015 Budget Mr. Simon reviewed adjustments to the proposed 2015 budget and noted the levy from 2.05% down to 1.66%. He mentioned the tax rate drop. He asked for any final questions or comments before the public presentation of the proposed budget in December. No comments were received and Council direction was to prepare the final resolution. 10. Adjournment There being no further business,Mayor Dietz adjourned the meeting of the Elk River City Council at 9:08 p.m. John J. Dietz,Mayor Tina Allard, City Clerk P O w E R E U 9 1 1`4 f U