4.14. SR 12-15-2014 �i
EOty lk Request for Action
River
To Item Number
Mayor and City Council 4.14
Agenda Section Meeting Date Prepared by
Consent December 15, 2014 Richard Czech,Arena Manager
Item Description Reviewed by
Amend Ice Arena Commission Meeting Dates Michael Hecker, Parks & Recreation Director
Reviewed by
Cal Portner, City Administrator
Action Requested
Adopt,by motion, a resolution amending resolution 05 — 85 establishing the Ice Arena Commission
dates.
Background/Discussion
At the August 19, 2014,Ice Arena Commission meeting, discussion took place in regards to decreasing
the number of Ice Arena Commission meetings per year. After some discussion, the consensus of the
Commission was to decrease the meetings to two times per year, changing those meetings from the
second Tuesdays of April and August to the third Tuesdays of April and August at 6:00 p.m.
Financial Impact
None
Attachments
• Excerpt from August 19, 2014,Ice Arena Commission Minutes
• Resolution
P0WInII a
Template Updated 4/14 [NATUREJ
Arena Commission Minutes Page 2
August 19,2014
Commissioner Ballenger questions the section 8 the "look up line" reference as a
Youth Hockey initiative.Arena Manager Czech confirms that it should be noted as a
USA hockey initiative.
Moved by Vice Chair Givens and seconded by Commissioner Cunningham to
approve the minutes as amended. Motion carries 6-0.
6. Open Forum
None Present.
7. Financial Update
Arena Manager Czech notes that the reason that the figures for the rec programs are
so high is due to the fact that we haven't paid out the other arena's involved in
Breakaway their registration money yet. He also points out that the reason the sign
rentals show a negative is because we bill in December so that advertisers can either
pay in 2014 or 2015. The $2,080 shown as a negative reflects the advertisers who
have not renewed their contracts. ~`
Czech also states the Capital Outlay projects have been delayed due to the possibility
of a new facility. Currently the arena has a net income to date of$41,772 which is in
line with what was projected for the year.
8. Meeting Dates
Chair Johns Notes that'currently the ena Commission meets 4 times per year,
with special meetings added as needed provided there is a 3 day notice. The past few
years, some of these meetings have been cancelled due to a lack of material.
},Arena Manager Czech notes,it is staff's opinion to eliminate the January and
November meetings, and to move the August meeting to the 3rd Tuesday of August,
so as to avoid the primary elections.
Chair Johnson states that for consistency, It would be easier to have the meetings be
the 3rd Tuesday of April and the 3rd Tuesday of August.
Motion by Commissioner Cunningham and seconded by Commissioner
Balabon to eliminate the Ice Arena Commission Meetings in January and
November and to change the April and August meetings to the 3`d Tuesday of
the month. Motion carries 6-0.
9. Arena Renovation
Arena Manager Rich Czech states the Parks and Recreation department is putting
together their master plan. A survey was mailed to random residents and 400 were
p 0 W I R E 0 0 y
N' AfUREJ
City of
Elk
River
Resolution 14-
A Resolution of the City of Elk River Establishing Ice Arena Commission
Meeting Dates
WHEREAS, the Elk River City Council adopted Resolution 96-96 establishing Ice Arena
Commission meetings and adopted Resolution 05-86, 06-112, and 12-70 amending those
meetings; and
WHEREAS, on August 19, 2014, the Ice Arena Commission voted unanimously to amend
their meeting schedule to eliminate the meetings held in January and November and for the
April and August meetings to be held on the third Tuesdays; and
WHEREAS, Section 02-255 of the Elk River City Code calls for the City Council to
establish by resolution the meeting dates,times, and locations of the Ice Arena Commission
meetings.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River,Minnesota, as follows: the Elk River Ice Arena Commission shall meet on the third
Tuesdays of April and August at 6:00 p.m. at City Hall with additional meetings being held at
the call of the chair or at the request of two other commissioners.
Passed and adopted this 15"'day of December 2014.
John J. Dietz,Mayor
ATTEST:
Tina Allard, City Clerk
P O w E R E U 9 1
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