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2.3. SR 04-26-2004TO: FROM: DATE: SUBJECT: MEMORANDUM Mayor and Council Lori Johnson, Finance Director April 2&, 2004 Pa)' Estimates *ltem~.3.* Attached are pay estimates for the Public Safety and City Hall building projects, the Ice Arena Floor and Dasher Board project, and two public improvement projects. The building project pay estimates have been reviewed and approved by ICraus-Anderson and Tushie Montgomery. The Ice Arena projects have been approved by project engineer Scott Ward. The improvement project pay estimates have been reviewed and approved by the city engineer. As you can see from the attached pay estimates for the Public Safety and City Hall building projects, retainage is still being held from most contracts even though the projects are amost entirely complete. There are some contracts that have been completed and full payment has been released; however, many of the contracts on the Public Safety project and most of the contracts on the City Hall project still have retainage held. Full payment will not be released until all of the contract work has been completed and accepted. ICraus-Anderson is requesting payment of $598 on the City Hall project; there is a total of $33,236.80 being held from ICraus-Anderson on both projects. Also, the final pay estimate for the Tyler Street (East Elk River) project has finally been received. LaTour began construction on this project in February, 2000. The fmal construction cost of $3,199,055.91 is approximately 1.5 percent under the original contract amount. Now that this pay estimate has been received, the final request for state and federal aid can be submitted. Pay Est. Project No. Contractor Amount Public Safety Facility 20 Various $ 18,889.67 City Hall Expansion 20 Various 39,473.30 Ice Arena Floor 2 Commercial Refrigeration 71,572.50 Tyler Street (East ER) 18 LaTour Construction 10,935.00 Boston & Concord 4 W.B. Miller 9,545.22 Action Requested The City Council is asked to approve the pay estimates as stated above. im Z .-.I ~ ,~. ~ Z U' m m © m m CO ..~ --4 m 0 Z -I 0 0 I-I1 m 0 a) ~ -.-.t ~ on> ~ ~j~ o -- ~ ~' = Z n 0 o o 4:~ 4:~ 0 PARTIAL PAYMENT ESTIMATE NUMBER: PROJECT: Ice Rink Floor Replacement Elk River, Minnesota DATE: April 6, 2004 PERIOD: April, 2004 FILE NO: 6009 STEVENS ENGINEERS PERCENT COMPLETED AFTER THIS ESTIMATE: ORIGINAL CONTRACT PRICE: ' Change Order Numbers: Net Contract Price Change: CURRENT CONTRACT PRICE: Total Completed to Date: 26.7% $ 384,696.00 $ 384,696.00 $ 30,980.00 Materials St6red! ............................................. $ - - 7i-,572,50 Total Completed and Materials Stored: Less Retainage (10% of Total Contract Amount): TOTAL EARNED LESS RETAINER: Less Previous Payments: TOTAL DUE THIS ESTIMATE: $ 102,552.50 $ 3,O98.OO $ 99,454.5O $ 27,882.00 $ 71,572.50 Recommended for Approval by: STEVENS ENGINEERS, INC. Scott A. Ward, P.E. - See attached signature Approved by Contractor: COMMERCIAL REFRIGERATION SYSTEMS, INC. See attachment for approval Approved by Owner. CITY OF ELK RIVER, MN Signature: Pdnted Name: Date: 1 of 2 PARTIAL PAYMENT ESTIMATE NO. 18 (FINAL) FROM: March 27, 2003 TO: March 1, 2004 CONTRACTOR: ADDRESS: OWNER: PROJECT: LaTOUR CONSTRUCTION, INC. 2134 COUNTY ROAD 8 NW, MAPLE LAKE, MN 55358 CI1-~ OF ELK RIVER, MINNESOTA EASTERN AREA T~LER STREET IMPROVEMENTS (800110J-0081) COMPLETION DATE AMOUNT OF CONTRACT SUBSTANTIAL: OCTOBER 31, 2000 ORIGINAL: $3,246,758.05 FINAL: JUNE 30, 2001 REVISED: $3,372,499.57 BID SUMMARy SCHEDULE 1.0 - TOTAL SCHEDULE 2.0 - EXTRA WORK ORDER #1 - TOTAL SCHEDULE 3.0 - SUPPLIMENTAL AGREEMENT #1 (PRIME CONTRACTOR) . TOTAL SCHEDULE 3.1 - SUPPLJMENTAL AGREEMENT ~1 (SU B-CONTRACTOR) - TOTAL SCHEDULE 4.0 - SUPPUMENTAL AGREEMENT #2 - TOTAL SCHEDULE 5.0 - EXTRA WORK ORDER ~ THRU #7 - TOTAL SCHEDULE 6.0 - SUPPLEMENTAL AGREEMENT #3 - TOTAL SCHEDULE 7.0 - EXTRA WORK ORDER ~ THRU #13 - TOTAL TOTAL BID SUMMARY THIS PERIOD TOTAL BID SUMMARY TO DATE $935. .................. ~'ib.'6~O'.b~ $0.00 $10,935.00 0.00 3,022,255.28 0.00 5,674.71 0.00 39,283.61 0.00 46,874.39 0.00 35,322..86 0.00 10,113.56 0.00 29,578.45 935.00 9,953.05 $935.00 $3,199,055.91 ...................... $i~.'6~" $0.00 $0. O0 $3 188 120 91 $10,935.00 $3,199,055.91 PAGE4 PARTIAL PAYMENT ESTIMATE ND. 4 FROM: October 8, 2003 TO: January 12, 2004 CONTRACTOR: ADDRESS: OWNER: PROJECT: W.B. MILLER 6701 NORRIS LAKE ROAD, NW. ELK RIVER, MN 55330 CITY OF ELK RIVER, MINNESOTA CONCORD STREET AND BOSTON STREET, STREET AND UTILITY IMPROVEMENTS COMPLETION DATE ORIGINAL: REVISED: BID SUMMARY SCHEDULE 1.0 - STREET CONSTRUCTION - TOTAL SCHEDULE 2.0 - STORM SEWER - TOTAL SCHEDULE 3.0 - WATERMAIN - TOTAL SCHEDULE 4.0 - SANITARY SEWER - TOTAL SCHEDULE 5.0- EXTRA WORK -TOTAL June 25, 2004 AMOUNT OF CONTRACT: ORIGINAL: $353,613.90 REVISED: TOTAL THIS PERIOD $10,047.60 $(3.00 $0.00 $0.00 $0.00 TOTAL TO DATE $140,080.99 $43,278.70 $54,843.90 $76,128.40 $1,400.00 TOTAL $10,047.60 $315,731.99 TOTAL BID SUMMARY THIS PERIOD TOTAL BID SUMMARY TO DATE $10,047.60 AMOUNT EARNED $10,047.60 $315,731.99 AMOUNT RETAINED $502.38 $15,786.60 MATERIAL ON SITE $0.00 $0.00 $315,731.99