6.1.e. ERMUSR 12-16-2014 Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Eric Volk- Water Superintendent
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 16, 2014 6.1e
SUBJECT:
Staff Update
DISCUSSION:
• Delivered 4 new residential water meters.
• Sealed the water meter and took curb stop ties from 5 water services.
• Turned on 2 water services and 1 electric service.
• Turned off 5 water services and 2 electric services.
• Went on 13 Service calls.
• Completed 25 BACTI/Total Chlorine Residual Samples; all confirmed negative for
Coliform Bacteria.
• Completed 20 routine fluoride samples. All samples met MDH standards.
• I was notified by the Minnesota Pollution Control Agency(MPCA)that we were in
violation for a third time. The Water Treatment Plant Residual Solids Annual Report had
not been submitted in 2009, 2010, and again in 2013. I corrected the deficiency and we
are no longer in violation. The report for 2014 has already been completed.
• The work on the Twin Lakes Watermain Project has been wrapped up for the winter. The
new watermain passed the pressure and bacteria tests and is now in service. We've held
back a portion of the payment for work the contractor didn't completed; attached is the
partial pay estimate from Elfering and Associates. The contractor was also overdue on the
completion date so we have assessed them$6,500 in liquidated damages.
• Troy Adams, Jennie Nelson, and I met with Suzanne Fischer and Matt Stevens to discuss
the City adopting policy and revising wastewater rates to allow for rate consistency and
to ensure wastewater rates are fair and equitable.
• We shut off and drained the Johnson Street Water Tower for the winter. We'll refill it
sometime in April.
• The worn out and damaged pipes at Well#2 have been replaced. We added some
vibration dampeners to the piping to reduce the effect the railroad has on the pipes. I've
attached pictures of the new pipes.
• The VFDs for Well#4 and Well#6 have been installed and started up.
RBT1a PBWEBEO BY
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Page 1 of 2 NATURE
Reliable Public
Power Provider P O V E R L D T o S E N V,
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• The water operators have started their annual routine of repairing and conducting annual
preventative maintenance on the wells and filters.
ATTACHMENTS:
• November Pumping By Well
• Pictures of Well#2 Pipe Replacement
• Partial Pay Estimate
R r j_ P O W E R E D B 1
Page 2 of 2 NATURE
Reliable Public
Power Provider P O W E R E D To S E R V E
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PARTIAL PAY ESTIMATE#1
FROM:October 14,2014
TO:November 13,2014
CONTRACTOR:GM CONTRACTING,INC.
ADDRESS:19810 515th Ave,Lake Crystal,MN 56055
OWNER:ELK RIVER MUNICIPAL UTILITIES
PROJECT:TWIN LAKES ROAD NORTH WATERMAIN
SUBSTANTIAL COMPLETION DATE AMOUNT OF CONTRACT
ORIGINAL:October 31,2014 ORIGINAL: $ 361,431.72
REVISED: REVISED:
ITEM I ORIGINAL CONTRACT THIS PERIOD I TOTAL TO DATE
NO. ITEM DESCRIPTION UNIT QTY. UNIT PRICE QTY. TOTAL PRICE QTY. TOTAL PRICE
SCHEDULE 1.0-WATERMAIN CONSTRUCTION •
1 2021.501 MOBILIZATION LS 1.00 $18,000.00 1.00 $18,000.00 1.00 $18,000.00
2 2101.502 REMOVE FILLING STATION LS 1.00 $3,500.00 1.00 $3,500.00 1.00, $3,500.00
3 2504.603 DIRECTIONAL BORING-12"WATERMAIN HDPE(DIPS) LF 2,575.00 $102.00, 2,400.00 $244,800.00, 2,400.00 $244,800.00
4 2504.603 6"WATERMAIN LF 25.00 $75.60 25.00 $1,890.00, 25.00 $1,890.00
5 2504.602 12"GATE VALVE EA 2.00 $4,225.00 2.00 $8,450.00 2.00 $8,450.00
6 2504.602 2"CURB STOP,ASSOCIATED PIPING,AND CONNECTI LS 1.00 $4,514.72, 1.00, $4,514.72, 1.00 $4,514.72
7 2504.602 4"GATE VALVE ASSOCIATED PIPING,AND CONNECT LS 1.00 $6,832.00 1.00 $6,832.00, 1.00 $6,832.00
8 2504.602 CONNECT TO EXISTING WATERMAIN EA 4.00 $6,500.00 4.00 $26,000.00, 4.00 $26,000.00
9 2504.602 HYDRANT AND VALVE EA 3.00 $4,865.00 3.00 $14,595.00 3.00 $14,595.00
10 2563.602 TRAFFIC CONTROL EA 1.00 $15,000.00 1.00 $15,000.00, 1.00 $15,000.00
SCHEDULE 1.0-WATERMAIN CONSTRUCTION--TOTAL $343,581.72 $343,581.72
SCHEDULE 2.0-LIQUADATED DAMAGES
1 SPEC LIQUADATED DAMAGES _ DAY 1.00 -$500.00_ 13.00 -$6,500.00 13.00_ -$6,500.00
SCHEDULE 2.0-LIQUADATED DAMAGES--TOTAL -$6,500.00 -$6,500.00
BID SUMMARY THIS PERIOD TOTAL TO DATE
SCHEDULE 1.0-WATERMAIN CONSTRUCTION--TOTAL $343,581.72 $343,581.72
SCHEDULE 2.0-LIQUADATED DAMAGES--TOTAL -$6,500.00 -$6,500.00
TOTAL BID SUMMARY THIS PERIOD $337,081.72
TOTAL BID SUMMARY TO DATE $337,081.72
TOTAL THIS PERIOD TOTAL TO DATE
AMOUNT EARNED $337,081.72 $337,081.72
AMOUNT RETAINED $16,854.09 $16,854.09
MATERIAL ON SITE $0.00 $0.00
MATERIAL DEDUCT. $0.00 $0.00
PREVIOUS PAYMENTS $0.00
AMOUNT DUE $320,227.63 $320,227.63
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I hereby certify that all items and amounts shown by this pay estimate are
correct for the work completed to date.
CONTRACTOR: GM CONTRACTING, INC.
BY:
TITLE:
DATE:
Based on the ENGINEER'S on-site inspections as an experienced and qualified design
professional and on review of application for payment and the accompanying data and
schedules,the ENGINEER has determined,to the best of his knowledge and belief,
that the quantities shown by this estimate are correct and that,based on such inspections
and review,that the work has progressed to the point indicated(subject to an evaluation
of such work as a functioning Project upon Substantial Completion,to the results of any
subsequent tests required by the Contract Documents, and to any qualifications stated in
his recommendation),and that payment of the amount recommended is due Contractor(s);
but by recommending any payment,the ENGINEER will not thereby be deemed to have
reviewed the means, methods, sequences,techniques,or procedures of construction
or safety precautions or programs incident thereto or that the ENGINEER has made any
examination to ascertain how or for what purpose any Contractor has used the monies
paid on account of the Contract Price,or that title to any of the work,materials,or equipment
has passed to the Owner free and clear of any lien,claims, security interests or encumbrances,
or that the Contractor(s)have completed their work exactly in accordance with the Contract
Documents.
ENGINEER: ELFERING&ASSOCIATES
BY:
TITLE:
DATE:
Approved by Owner/Commission
ELK RIVER MUNICIPAL UTILITIES
BY:
TITLE:
DATE:
END.xls
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