5.10A. SR 01-05-2015 City of
Elk Request for Action
River
To Item Number
Mayor and City Council 5.10 A
Agenda Section Meeting Date Prepared by
Consent January 5, 2015 Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description Reviewed by
Special Event Permit—Shiver Elk River 5K Tina Allard, City Clerk
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve,by motion,a Special Event Permit for the Elk River Area Chamber of Commerce for the
Shiver Elk River event scheduled Saturday,February 7, 2015, subject to the following conditions:
1. The event planner is required to notify surrounding businesses, residents, and organizations. The
city will provide a template of the notice that must be distributed. The city will provide a list of
the property owners who must be notified. Event planner must submit an affidavit that the notice
was distributed.
2. Tents must meet applicable state and fire building code requirements. No stakes shall be pounded
into the pavement. Applicant is responsible for contacting the fire marshal at 763.635.1110 or
763.238.3489 to schedule an inspection prior to opening of the tents.
3. Applicant shall be responsible for refuse clean-up immediately following the event.
4. Walkers/runners are to utilize sidewalks, trail systems, or road shoulders throughout the entire
route. No road closures will be permitted. It is each runner's responsibility to ensure the
streets/intersections are safe prior to crossing.
5. Applicant must contact Police Captain Ron Nierenhausen (763.635.1202) at least three weeks
prior to the event to arrange for police reserves.
Background/Discussion
The Elk River Area Chamber of Commerce plans to host Shiver Elk River on Saturday, February 7, 2015.
A majority of the Shiver Elk River event will take place at Orono Park. A hockey tournament will be held
at Handke Pit. Events held entirely on park or school district property do not qualify for special event
permitting;however;a 5K walk/run is included as part of the event and requires a special event permit.
The race route is outlined on the attached map and will begin and end at Orono Park at noon.
Financial Impact
N/A
Attachments
■ Route map provided by applicant.
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