Loading...
11-19-2001 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, NOVEMBER 19,2001 Members Present: Mayor Klinzing, Councilmembers Dietz, Kuester, Motin, and Tveite Members Absent: None Staff Present: City Administrator Pat Klaers, Director of Planning Michele McPherson, Finance Director Lori Johnson, Building and Zoning Administrator Steve Rohlf, Senior Planner Scott Harlicker, City Recreation Manager Michele Bergh, Chief of Police Tom Zerwas, Assistant Chief of Police Jeff Beahen, Utilities General Manager Bryan Adams, and City Clerk Sandra Peine Also Present: Planning Commissioner Michael Baker 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Klinzing. 2. Consider 11/19/2001 Agenda Lions Park Center was added under Item 5.4. Park and Recreation Update. COUNCILMEMBER KUESTER MOVED TO APPROVE THE AGENDA AS AMENDED. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Consent Agenda COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 11/13/2001 CITY COUNCIL MINUTES - APPROVED 3.2. REQUEST BY CITY OF ELK RIVER FOR AN AMENDMENT TO THE ZONING ORDINANCE SECTION 900.12(16) BUSINESS PARK DISTRICT, RELATING TO WAREHOUSE SPACE, PUBLIC HEARING, CASE NO. OA 01-09 - POSTPONED TO 1/22/02 3.3. REQUEST BY MIKE JONES FOR A VARIANCE, PUBLIC HEARING, CASE NO. V 01-08 - POSTPONED TO 12/17/01 AT APPLICANT'S REQUEST 3.4. RESOLUTION 01-76 AWARDING THE SALE OF THE CITY'S $202,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATE OF 2001; FIXING ITS FORM AND SPECIFICATIONS; DIRECTING ITS EXECUTION AND DELIVERY; AND PROVIDING FOR ITS PAYMENT-APPROVED City Council Minutes November 19, 2001 Page 2 ------------------------------------ COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike Noone appeared for open mike. 5.1. Utilities Update Councilmember Dietz provided an update on the November 13, 2001, Utilities Commission meeting. Electric and water rates were adjusted for 2002 and Street Superintendent Phil Hals provided the commission with an update on the mechanic position. 5.2. Community Recreation Update Councilmember Motin provided an update on the September 24 and November 19 Community Recreation Board meetings. City Recreation Manager Michele Bergh updated the Council on recreation programs and activities and the new city recreation brochure that will be distributed on December 5, 2001. 5.3. Northstar Corridor Update Senior Planner Scott Harlicker provided an update on the November 1st NCDA meeting. He noted that cities are being requested to reaffIrm their support for the Northstar Corridor by adopting a new resolution of support. Councilmember Morin suggested an addition to the fourth whereas item in the resolution (expands the area serviced) and the Council agreed with this change. COUNCILMEMBER MOTIN MOVED TO ADOPT RESOLUTION 01-77, A RESOLUTION OF SUPPORT FOR THE NORTHSTAR COMMUTER RAIL PROJECT. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. Park and Recreation Update Director of Planning Michele McPherson informed the Council that the playgrounds at River Place and Barrington are complete. She also noted that Phase I of the Youth Athletic Complex development has been completed. Michele thanked and acknowledged those who either donated or discounted the cost of building materials for the project. Snowmobile Trail Map Michele McPherson reviewed the snowmobile trail map and implementation plan agreed to by the River City Snow Riders snowmobile club, the Park and Recreation Commission, and staff. Councilmember Kuester indicated a concern with Highland Road being a part of the snowmobile trail. She indicated that she was concerned for the safety of the snowmobilers and residents. Michele McPherson indicted that the map could be amended to allow City Council lvllnutes November 19, 2001 Page 3 ----------------------- ------------- snowmobiles on one side of Highland only. She indicated that the situation would be evaluated within a year. Representatives of the River City Snow Riders snowmobile club were present and concurred with the proposed map amendment. COUNCILMEMBER TVEITE MOVED TO ADOPT THE SNOWMOBILE TRAIL MAP AND IMPbEMENTATION PLAN AND THAT THE MAP BE AMENDED TO SHOW TWO-WAY TRAFFIC ON THE NORTH SIDE OF HIGHLAND ONLY. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Park Land Appraisal Michele McPherson indicated that an appraisal had been received for the 70 acres of land offered for park by Mr. LaFavor located west of Monroe Street and north of County Road 21. :Nlichele reviewed the results of the appraisal. Michele indicated that the property would be purchased from money available in the Park Dedication Fund. The Council questioned whether the Park and Recreation Commission had considered the appraisal. Michele indicated that the Commission has not reviewed the matter. The Council suggested that the Park and Recreation Commission discuss the issue and determine what use the park would serve and whether the Commission was willing to spend a majority of the Park Dedication Funds on the property purchase. Lion's Park Center Michele McPherson reviewed the cost breakdown for furniture, fL"{tures, and equipment for the Lion's Park Center. She indicated that the Council previously agreed to fund $20,000 to $25,000 in FF&E from the NSP fund. She stated that there is an additional $16,800 for the wiring component. COUNCILMEMBER MOTIN MOVED TO APPROVE THE EXPENDITURE OF $16,800 FOR THE CABLE TV, PHONE, COMPUTER NETWORK AND SECURITY/FIRE MONITORING SYSTEM FROM THE NSP FUND. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.1. Request by Elk River Landfill for an Amendment to a Conditional use Permit. Public Hearing - Case No. CU 01-35 Building and Zoning Administrator Steve Rohlf indicated that the Elk River Landfill is requesting to modify their existing conditional use permit and solid waste facility license to allow the disposal of demolition debris over the top of an existing mixed solid waste cell. Steve reviewed the staff report. Mayor Klinzing opened the public hearing. Deb McDonnell and Deb Dean, representatives of the Landfill, were present to explain the process and to anSwer questions. City Council Minutes November 19, 2001 Page 4 ------------------------------------ Michael Baker indicated that the Planning Commission recommended approval of the request with the following conditions: 1. That approval is conditioned on the recommendations contained in Matt Ledvina's letter dated October 18, 2001. 2. That Sections 2.)(03)(b) of the Landfill's CUP and Solid Waste Facility License be amended to read: "The demolition debris landfill cell DC-3 shall be located and operated as shown on the June 2001 Permit Application and August 2001 revisions submitted by the Permittee with city staff approving and having the authority to make decisions on the technical issues involved." 3. That three rows of spruce with ten feet spacing between rows and ten feet spacing between trees in each row shall be planted on the city's property in areas adjacent to the proposed demolition cell where no trees currently exist. Other vegetation such as bushes shall be planted in these areas as proposed by the Landfill. Spruce shall be planted on the Landfill's property at the base of the slope along the entire length of the new demolition debris cell to help screen the operation during the winter. The Landfill shall provide the city with a plan depicting these requirements prior to the City Council acting on the request. 4. That this current amendment does not replace the Landfill's requirement to renew their Solid Waste Facility License and CUP in May of 2004. There being no one for or against the matter, Mayor Klinzing closed the public hearing. COUNCILMEMBER TVEITE MOVED TO APPROVE THE MODIFICATION TO THE ELK RIVER LANDFILL'S SOLID WASTE FACILITY LICENSE AND CUP TO ALLOW DEMOLITION DEBRIS TO BE DEPOSITED OVER MSW CELL DC-3 CONTINGENT ON THE FOUR CONDITIONS LISTED BY THE PLANNING COMMISSION. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.2. Request by Susan Davis for Conditional Use Permit for Hair Salon. Public Hearing - Case No. CD 01-37 Senior Planner Scott Harlicker indicated that Susan Davis has requested a conditional use permit to operate a hair salon out of her home at 1723 Tipton Circle. Scott reviewed the staff report. He indicated that the Planning Commission recommended approval of the request. Mayor Klinzing opened the public hearing. There being no one for or against the matter, Mayor Klinzing closed the public hearing. COUNCILMEMBER KUESTER MOVED TO APPROVE THE CONDITIONAL USE PERMIT REQUESTED BY SUSAN DAVIS TO OPERATE A HAIR SALON AT HER HOME LOCATED AT 1723 TIPTON CIRCLE WITH THE FOLLOWING CONDITIONS: 1. HOURS OF OPERATION SHALL NOT EXCEED 10:00 A.M. TO 8:00 P.M. City Council lvllnutes November 19, 2001 Page 5 ------------------ ------------------ 2. SIGNAGE SHALL BE LIMITED TO FOUR SQUARE FEET AND MOUNTED ON THE WALL OF THE HOME. 3. THE APPLICANT SHALL COMPLY WITH ALL THE CRITERIA OF A HOME OCCUPATION PERMIT. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.3. Request by Cascade I Land Companv for Preliminary Plat Approval- Cascade Industrial Park Scott Harlicker indicated that Cascade I Land Company is requesting preliminary plat approval for Cascade Industrial Park located at Jarvis Street and 161 st Avenue alignment. He indicated that the plat consists of 47 acres that will be split into 19 lots and 2 Outlots. He indicated that the plat is zoned 12 (Medium Industrial) and has a MI (Medium Industrial) land use designation. Scott reviewed the staff report. Heindicated that the Planning Commission recommended approval. Mayor Klinzing opened the public hearing. Phil Collins, 9999 215th Avenue NW indicated that he had a concern with a possible drainage problem. Jim Brown representing the Cascade Land Company indicated that the drainage problems have been addressed in the last revisions of the grading and drainage plan and the drainage calculations. There being no further comments, Mayor Klinzing closed the public hearing. COUNCILMEMBER TVEITE MOVED TO APPROVE THE PRELIMINARY PLAT FOR CASCADE INDUSTRIAL PARK WITH THE FOLLOWING CONDITIONS: 1. A DEVELOPERS AGREEMENT OUTLINING THE TERMS AND CONDITIONS OF THE PLAT APPROVAL AND INSTALLATION OF IMPROVEMENTS BE PREPARED AND EXECUTED PRIOR TO RELEASING THE PLAT FOR RECORDING. 2. ALL COMMENTS OF THE CITY ENGINEER BE SHALL BE ADDRESSED. 3. STREET LIGHTS BE INSTALLED AS REQUIRED BY ELK RIVER UTILITIES 4. A LETTER OF CREDIT BE PROVIDED TO THE CITY IN THE AMOUNT OF 100% OF THE COSTS OF THE PUBLIC IMPROVEMENTS. City Council Minutes November 19,2001 Page 6 --- -------- ------------------------- 5. UPON COMPLETING ALL OF THE IMPROVEMENTS AND HAVING THEM ACCEPTED BY THE CITY, A WARRANTY BOND IN THE AMOUNT OF 25% OF THE IMPROVEMENT COSTS SHALL BE SUBMITTED TO THE CITY FOR THE PERIOD OF ONE YEAR. 6. SURFACE WATER MANAGEMENT FEE IN THE AMOUNT REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 7. A SEALCOAT FEE IN THE AMOUNT TO BE DETERMINED BY THE CITY ENGINEER BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 8. A GRADING AND EROSION CONTROL PLAN BE APPROVED BY THE CITY ENGINEER 9. ALL DISTURBED AREAS SHALL BE GRADED AND SEEDED. 10. ALL APPROPRIATE EASEMENTS SHALL BE SHOWN ON THE PLAT. 11. ALL WELLS ON LOTS ABUTTING THE WEST BOUNDARY OF THE PLAT BE LOCATED TO THE EAST AS FAR AS POSSIBLE. 12. PARK DEDICATION FEES IN THE AMOUNT REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.4. Request by the City of Elk River for a Land Use Plan Amendment to Include Certain Property in the Urban Service District Senior Planner Scott Harlicker indicated that the City is requesting to amend the Comprehensive Plan to include approximately 80 acres in the Urban Service District along the south side of 175th Avenue east of Twin Lakes Road. Scott stated that the Planning Commission recommended denial of the request and staff recommends approval of the reques t. Scott reviewed the staff report. He distributed and read into the record a letter from Geraldine Graham, 17451 Tyler Street that was addressed to the Council. Ms. Graham indicated that she was opposed to the request. Councilmember Dietz questioned whether the existing property owners would be assessed for trunk sewer and water. City Administrator Pat Klaers indicated that the Council typically does not assess existing homeowners for trunk utility extensions. He further indicated that the Council could put any type of time stipulation on the trunk assessment to the undeveloped areas, much like what was done for the area north of 175th Avenue. City Council Minutes November 19, 2001 Page 7 -------- ---------- -- ---------------- The Council discussed the request and stated it was not in favor of the request due to the following reasons: . Most of the residents are not in favor of the request. Although the area will be included in the urban service district at some time, the Council wanted the request to come from the residents. The Council is not interested in assessing residents for sewer and water if they don't reques t it. The Council felt it was important to update the Comprehensive Plan prior to making these types of land use decisions. . . . COUNCILMEMBER MOTIN MOVED TO DENY THE LAND USE PLAN AMENDMENT TO INCLUDE CERTAIN PROPERTY ON THE SOUTH SIDE OF 175TH AVENUE IN THE URBAN SERVICE DISTRICT. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 4-1. COUNCILMEMBER DIETZ OPPOSED. The Council requested that the Planning Commission discuss the need to revise the Comprehensive Plan. The Director of Planning indicated that she would discuss this at the December Planning Commission meeting. 7. Other Business No other business. 8. Staff Updates No Staff Updates 9. WORIZSESSION - CITY HALL EXPANSION The Council recessed to the training room. Pat Klaers indicated that the City Hall-Police Expansion Committee has met several times. He stated that the architect provided the committee three building scenarios to review. Gary Tushie of Tushie Montgomery Architects reviewed the three options. Option 1 - police and city hall each doing a two-story addition onto the existing facility - 7.5 million dollars Option 2 - police constructing a new facility across the parking lot and administration moving into the police department after remodeling. This option reduces the city hall 2013 requested space by 40% - 6.7 million dollars. Option 3 - police constructing across the parking lot, and part of this construction would be a two story facility, and administration moving into the old police area once it is remodeled. This option includes a fIre satellite station being connected to the EOC and police station to make a public safety facility - 7.9 million dollars The city administrator noted that these dollar fIgures are for construction only and in addition to these construction amounts building costs, furniture/ fixture/ equipment costs, City COlUlcil Minutes November 19, 2001 Page 8 ------------------------------- ----- and architectural fees need to be added. Additionally, it was noted that with all three options that utilities have land available for their building construction which is connected to the city hall facility. Pat indicated that the building committee had a strong preference for option #3, which includes the public safety facility. Discussion was held regarding whether there was an immediate need for the fIre station to be built. Fire Chief Bruce West indicated that a station would have to be built within 5 years and more than likely 2-3 years. Bruce stated his and the departments support for this site and option three. Lori Johnson discussed the possible ways of fInancing the project. She indicated that one option includes partially funding the project through reserve funds. She indicated that there would be approximately 1.75 million available in the Government Buildings Reserve fund for future city hall and police station expansion needs at year-end. She noted that this source of funds has also been discussed for use as the city's contribution with the YMCA project. Lori reviewed the other two methods of debt fInancing, which include General Obligation bonds with voter approval, and lease purchase bonds that can be issued without voter approvaL Both of these methods would put the expenditure in the tax levy for 20 years. There was a consensus of the Council to go with option #3 which includes the "public safety" campus and that the Fire Department be included in the design. It was also the consensus of the Council that a Fire Station would not be proposed for Joplin Avenue site and that the City could market the property on J oplin Avenue. It was the consensus of the Council to use a lease purchase method without going to the voters and to move forward as quickly as possible to take advantage of the good construction bidding environment and the low interest rates. Councilmember Tveite suggested a $6 million dollar bond issue for the public safety building and the 1.7 million in reserve to be used for remodeling city hall. Councilmember Motin talked about the possibility of building the entire city hall project through 2023 because of the low interest rates. He requested that the Finance Director research the fInancial impact of doing a full project now versus scaling it back and completing it in phases. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE GARY TUSHIE TO PROCEED WITH THE DESIGN PHASE OF THE PROJECT. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 10. Adjournment There being no further business, Mayor Klinzing adjourned d1e meeting of the Elk River City Council at 9:15 p.m. Sandra Peine City Clerk