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5.2. SR 11-19-2001MEMORANDUM Item # 5.2. TO: Mayor and City Council FROM: Pat Klaers, City Administrator DATE: November 19, 2001 SUBJECT: Community Recreation Update Councilmember Motto is the City Council representative on the Community Recreation Board. Michele Bergh is the Recreation Manager. Both Paul and Michele will be in attendance at this meeting to discuss the Monday, November 19, Board meeting. Attached for your review is the packet material from the Community Recreation Board meeting. COMMUNITY RECREATION BOARD AGENDA Monday, November 19, 2001 La Rose' s, Elk River 11:45am o Call meeting to order Routine Items a. Consider November 19, 2001 Agenda b. Approve September 24, 2001 Minutes c. Consider check register for September, 2001 d. Consider check register for October, 2001 Discussion/Action Items a. Bids · Clarify system to be used · Open bids b. 2001 Fiscal Year Update Staff Reports/Informational Updates - report enclosed a. Open Gyms b. Auditor Update c. MRPA Conference d. Wrapping Up the Year e. Leagues 5. Community Reports o a. Elk River - b. Hassan Township - c. Otsego - d. Rogers- e. ISD 728- Set next meeting Consider December 17, 2001 as the next meeting 7. Adjournment COMMUNITY RECREATION BOARD MINUTES Monday, September 24, 2001 LaRose's, Elk River 11:45am Attendance: Members: Virginia Wendell - City of Otsego, Mark Strater - ISD #728, Gary Eitel - City of Rogers, Paul Motin - City of Elk River Staff: Pat Klaers - City of Elk River, Lori Johnson - City of Elk River, Charlie Blesener - District #728 Community Education, Michele Bergh - Community Recreation Absent: Roger Rosenquist - Hassan Township 1. Called meeting to order 12:20pm Routine Items a. Consider September 24, 2001 Agenda Motion to approve made by Paul Motin, seconded by Virginia Wendell. 4-0. b. Approve August 20, 2001 Minutes Motion to approve made by Virginia Wendell, seconded by Paul Motin. 4-0. c. Consider check register for August, 2001 Motion to approve made by Paul Motin, seconded by Virginia Wendell. 4-0. Discussion/Board Action Items a. Discuss Asset List Motion made by Paul Motin for each municipality to have the opportunity to bid by November 19th. Bids should be submitted in our office prior to November 19th or brought to the Community Recreation Board meeting on November 19th. Motion seconded by Gary Eitel. 4-0. bo Update on Deficit Decision was made to audit the calendar year 2000. Michele Bergh will assist the District Auditor with this task. Staff Reports/Informational Updates - report enclosed a. Fall Programming b. Fall Staffing o Community Reports a. Elk River - Small theater contribution - $563,000 - made to the District so that the community would be able to keep the small theater for use. b. Hassan Township - None. c. Otsego - Haunted House coming up. d. Rogers - Field house expansion for high school being worked on. e. ISD 728 - $5.5 million levy going to the voters in November. Staff Report November 2001 Michele Bergh Open Gyms Open gyms will begin November 18th and are staffed. We have two staff members who will be splitting the hours. Open gyms will be available in both Rogers and Elk River. They are offered on Sundays, Mondays, Tuesdays and Thursdays. We have added a softball component to begin in January for those in softball and/or baseball to practice. We will provide an area for them to practice throwing and catching with safe balls. This has been a growing need over the past few years. Open gyms run through mid-March. Auditor Update We have been verifying information and reconciling the calendar year 2000. Gary, the District auditor, and I have meet and I hope to have a more conclusive report by the meeting on the 19th. MRPA Conference We spent the 7th and 8th of November at the MRPA Conference in Duluth and I feel like it was a great conference and I came away with some valuable information. We attended sessions on Tobacco Free Youth Recreation, Quality Customer Service, Managing Today's Youth Workers, How to Motivate People, How to be a Leader, Ages and Stages of Children and how to teach your staff this information, Concerts/Entertainment in the Park, and more. The conference was very motivating and we are excited to implement some of the things we learned. Wrapping up the Year We have also been busy, sorting through equipment and supplies and dividing up anything necessary. T-ball equipment has been sorted and the remaining equipment belonging to Rogers will be sorted at the end of the programs that are currently running. We have extra shirts from past years and are looking for ideas on what to do with them. Please let me know if you have any. Leagues The Co-Rec Volleyball and Women's Volleyball leagues are up and running with great success. We are pleased with our numbers and have taken steps this year to streamline the communication and paperwork between our office and the league. The process in place is working very well and everyone seems happy.