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3.1. DRAFT MINUTES 01-20-2015City of El - R,iver Members Present: Members Absent [UHAFT Meeting of the Elk River Economic Development Authority Held at the Elk River City Hall Monday, December 15, 2014 President Tveite, Commissioners Burandt, Dwyer, Westgaard, Provo, Wilson, and Motin None Staff Present: Community Operations and Development Deputy Director Jeremy Barnhart, Economic Development Specialist Colleen Eddy, EDA Intern jaquel Nissen, and Recording Secretary Jessica Miller I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Economic Development Authority was called to order at 5:36 p.m. by President Tveite. 2. Consider 12/15/2014 Agenda Moved by Commissioner Provo and seconded by Commissioner Dwyer to approve the December 15, 2014, agenda. Motion carried 7 -0. 3. Consider Consent Agenda Moved by Commissioner Motin and seconded by Commissioner Westgaard to approve the following consent agenda: 3.1 November 17, 2014, EDA Minutes. 32 Check register as outlined in the staff report. 3.3 Balance sheet as outlined in the staff report. 3.4 Revenue/expenditure report as outlined in the staff report. Motion carried 7 -0. 4. Open Forum No one appeared for Open Forum. 5.1 Coin- Tainer Microloan [continued from October 20 and November 17 Mr. Barnhart presented the staff report. President 'I'veite opened the public hearing. There being no one to speak to this issue, President Tveite closed the public hearing. Economic Development Authority Minutes December 15, 2014 Page 2 Commissioner Wilson questioned what resource the city has if Stonesthrow defaults since the property is being purchased on a Contract for Deed. Commissioner Motin stated the city would have the option to take over the contract in the case of a default. Commissioner Morin provided an update on the Finance Committee's discussion. He suggested the ED_r1, look into a policy for future requests. President Tveite added he is also on the Finance Committee and the committee felt this is a strong application and recommended approval with the conditions as outlined. Consensus of the EDA was of general support for the application and for staff to work through the details and come back in January. 6.1 Public Art Installation Ms. Eddy presented the staff report. She stated the judging panel has been established and includes President Tveite (EDA), Councilmember Burandt (Council), Commissioner Niziolek (Parks and Recreation Commission), Sharon Tracy (Arts Alliance and resident at- large), and Jean Loy- Swanson (Arts Alliance and resident at- large). Ms. Tracy provided an update on the proposals explaining that the committee is recommending the three finalists come back in January to determine which proposal best defines the "Powered by Nature" brand. The EDA concurred with this approach. 5.2 Letter of Interest Mt. Barnhart presented the staff report. Annie Deckert, Decklan Group, representing GATR -- indicated she emailed the job creation information to the EDA. She explained that GATR has offered $2 per square foot and would like EDA action today so they can move forward for spring groundbreaking. Mr. Barnhart stated no formal application or purchase agreement has been received so at this time staff is only asking for authorization to remove the listing and to move forward with negotiation of a sale price. Discussion on the request took place. Consensus of the EDA was to remove the listing from the market for 60 days and for staff to work with the applicant to obtain additional information in order for the EDA to make an informed decision. 6.3 Nature's Edge Business Center Signage Ms. Nissen presented the staff report. She reviewed the options. p0VEIEI IT NATURE Economic Development Authority Minutes Page 3 December 15, 2014 Moved by Commissioner Provo and seconded by Commissioner Burandt to install a temporary sign in the Nature's Edge Business Center and wait on the permanent sign until right -of -ways and businesses are established and for continuity to be maintained between business park signs. Motion carried 7 -0. 6.4 Intern Experience Update Mr. Barnhart stated this would be Ms. Nissen's last meeting. He indicated it has been a pleasure working with her and she has accomplished many tasks.. Ms. Nissen thanked the EDA for the opportunity to work for city. She provided an update on her Manufacturing Week project. 7.1 Accept Resignation of Cliff Lundberg from EDA Finance Committee Mr. Barnhart presented the staff report. He stated no action is necessary. Consensus of the EDA was to send a letter to Mr. Lundberg thanking him for his service on the Finance Commitee. 7.2 Hire Economic Development Director — verbal Mr. Barnhart provided an update on the process for the new economic development director. He stated the recommendation is to hire Miles Seppelt. He indicated if accepted by the City Council, Mr. Seppelt will begin employment January 5, 2015. President 'Tveite expressed his appreciation to Commissioners Motin and Wilson for their service on the EDA. 8. Adjournment There being no further business, Chair Tveite adjourned the meeting of the Elk River Economic Development Authority at 6:42 p.m. Minutes prepared by Jessica Miller. Dan 'Tveite, EDA President Tina Allard, City Clerk 1011RE1 tr NATUR