5.2. SR 12-17-2001MEMORANDUM
Item 5.2.
TO:
FROM:
DATE:
SUBJECT:
Mayor and City Council
· Oi~o
Pat Klaers, C~ty Adm, r
December 17, 200 I
Community Recreation Update
Councilmember Motin is the City Council representative on the Community Recreation
Board. Michele Bergh is the Recreation Manager. Both Paul and Michelc will be in attendance
at this meeting to discuss thc Monday, December 17, Board meedng. This is the last board
meedng of this almost ten year old organization. An agenda item for this meeting is continued
discussion on the community recreation - school finance issue. Attached for your review is
the packet material from thc Community Recreation Board meeting.
Monday, December 17, 2001
La Rose' s, Elk River
11:45am
COMMUNITY RECREATION BOARD
AGENDA
Pat Klaers
City of Elk River
Call meeting to order 11:45 a.m.
Routine Items
a. Consider December 17, 2001 Agenda
b. Approve November 19, 2001 Minutes
c. Consider check register for November, 2001
Discussion/Board Action Items
a. Future Recreation Plans for Everyone
b. Deficit Report
c. Field Reservations and Assistance Provided to Youth Associations
d. Year End Reporting
Staff Reports/Informational Updates - report enclosed
a. See 3.a.
Community Reports
a. Elk River
b. Hassan Township
c. Otsego
d. Rogers
e. ISD 728
6. Adjoumment
Your attendance is always important. If you cannot make the meeting, please arrange to send an alternate.
Please plan to arrive and have your meal ordered or help yourself at the buffet and be ready to begin meeting at
11:45 a.m.
Monday, November 19, 2001
La Rose's, Elk River
COMMUNITY RECREATION BOARD
MINUTES
Attendance:
Members: Paul Motin - City of Elk River, Mark Strater - District 728, Virginia Wendell - City of
Otsego, Gary Eitel - City of Rogers, Gary Morrison - Hassan Township
Staff: Pat Klaers - City of Elk River, Charlie Blesener - District 4/728 Community Education, Michele
Bergh - Community Recreation
1. Called meeting to order 12:10 p.m.
Routine Items
a. Consider November 19, 2001 Agenda
Motion to approve made by Paul Motin, seconded by Gary Eitel. 5-0.
b. Approve September 24, 2001 Minutes
Motion to approve made by Paul Motin, seconded by Virginia Wendell. 5-0.
c. Consider check register for September and October, 2001
Motion to approve made by Gary Eitel, seconded by Paul Motin. 5-0.
o
Discussion/Board Action Items
a. Bids
Motion to accept bid on laminator for $20 by the City of Otsego, and the for $315 made e
City of Elk River on computers, phones, chairs, printer, fax, and copier; as well as giving
all remaining items to the City of Elk River to do with as they see fit made by Gary Eitel,
seconded by Gary Morrison. 5-0.
b. 2001 Fiscal Year Update
Update provided that we are currently looking at approximately a $2,500 deficit at the
end of 2001. This amount includes pay for all vacation, comp and sick time accrued by
Community Recreation administrative personnel. Further update will be provided at year
end.
Staff Reports/Informational Updates - report enclosed
a. Open Gyms
b. Auditor Update
c. MRPA Conference
d. Wrapping up the year
e. Leagues
o
Community Reports
a. Elk River - Lions Park Center is well underway and should be complete shortly after the
new year.
b. Hassan Township- None.
c. Otsego - Haunted house went very well.
d. Rogers - A feasibility study will be done on a community/fitness center.
e. ISD 728 - Will be looking at next steps now that the referendum was defeated.
DATE:
TO:
FROM:
RE:
December 12, 2001
Community Recreation Board Members
Michele Bergh
Discussion/Board Action Items
Future Recreation Plans for Everyone
Please bring any future plans for recreation to the meeting to share.
would like us to share with residents who may call with questions.
Please include any information you
Deficit Report
Gary, the District Auditor, will be attending the meeting on Monday to present his findings regarding the
deficit. He and I will be meeting on Thursday, December 13th, to go over the last of the audit for 2000.
Field Reservations and Assistance Provided to Youth Associations
Please bring your municipalities plans for providing services to the local youth associations so that we
might coordinate our efforts and make this transition as easy as possible for everyone involved.
Year End Reporting
Year End information will not be available until mid-January. I am recommending a final meeting take
place in mid-February for the Board to cover up any unfinished business. I will do my best to have the
annual report completed at this time so that everyone has one for 2001.
Michele Bergh
Staff Report
December 2001
New Brochure
The first City of Elk River Recreation Program Guide is complete and was delivered to
all Elk River residents with the Star News on December 5th. It was also sent out to the
neighboring communities through the schools. We have had some positive feedback on
the new format and are happy with the results.
January/February Programs
We have many opportunities available for ages 2 on up through adults. Some new
programming that we are very excited about is available such as the daytime adult fitness
classes well as some expanded programming for preschool ages. Open gyms will be
ongoing and we will be offering them in Elk River and Rogers through the end of the
season. We are also co-sponsoring a skiing program with the City of Rogers that will
begin in January.
Warming Houses/Ice Rinks
We will be opening three in Elk River this year, weather permitting. We'll have one at
Handke, one at Lions Park and one on Lake Orono. We will be staffing two people for
all evening shifts for security reasons.
Emporium
We have done some painting inside and will begin some new programs at the end of 2001
or first part of 2002. This will include some open mic type events that the youth have
been asking for. We are excited about our new look and the teens have been responding
positively to the facelift.
New Receptionist Position
We have completed the interviewing process and hope to have someone to recommend at
the December 17th council meeting. This position will start somewhere around the end of
the year and will work 10 am - 2 pm, Monday through Friday. This will be a big help in
our office during the peak hours of the day as well as providing RaeAnn time away from
the phones and front counter to concentrate on increased marketing efforts, financial
reports, and other responsibilities of this nature. I was very impressed with the pool of
applicants we had to choose from. They were extremely qualified.
Lions Park Center
We should be in there by February 1st. The walls are going up and the wiring will be
done soon. Our new office furniture has all been ordered and will arrive by the time the
building is complete.
New Times
As excited as we are about the City of Elk River Recreation Department that we have
become, we will be sad to see Community Recreation gone. While the members have