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4.1. ECCSR 1-21-2015 City 07* Elk Meeting of the Elk River ' River Energy City Commission Held at the Elk River City Hall Wednesday, December 17, 2014 Members Present: Chair Tom Sagstetter, Vice Chair Denny Chuba,Councilmember Matt Westgaard, and Commissioners Jim Hamann,Scott Hagen,Tim Steinbeck,Chris Tanaka, Bruce Sayler, and Jason Hoskins Members Absent: Commissioner TA Flatland Staff Present: Kristin Mroz, Environmental Technician; Colleen Eddy, Economic Development Specialist Others Present: Debbie Rydberg,Ternporaq Chamber of Commerce liaison I. Call Meeting to Order Pursuant to due call and notice thereof,the meeting of the Elk River Energy City Commission was called to order by Sagstetter at 8:31 a.m. 2. Pledge of Allegiance Sagstetter led the Pledge of Allegiance. 3. Consider Agenda Moved by Westgaard and seconded by Tanaka to approve the December 17, 2014 Energy City Commission agenda,with the addition of 6.3 Denny Chuba Presenter request 4. Consider October 15, 2014 Minutes Moved by Chuba and seconded by Steinbeck to approve the October 15,2014 ' 11 Energy City Commission minutes,without change. 5.1 Review High 5 Program Mroz gave the staff report. Sagstetter stated that he has money in the 2014 Elk River Municipal Utilities budget which could be used to purchase Chamber bucks as an incentive for the High 5 participants. He suggested the following prizes: • •, Commercial: 1"place - $200;2"d place - $150; 3`d place- $100 Residential: 1 place -$100;2"d place-575;3rd place -$50 • Steinbeck suggested that perhaps a utility bill credit would be better suited as an incentive. Rydberg suggested that the option of Chamber Bucks or a utility bill credit be given to the winners. Rydberg stated that another possible action would be to find a job closer to home or to take the Northstar as transportation. Westgaard asked what the timeline of the High 5 Program was. Sagstetter stated that Elk River Municipal Utilities will be hosting contractor meetings in March and April of 2015 which would be a good platform to start the Commercial program. Rydberg suggested that April 22 (Earth Day) would be an ideal time to promote the program. V,Vestgaard said that the High 5 program should be put on the City Council consent agenda in March 2015. Mroz stated that am' comments or suggestions should be directed to staff by January 12, 2015, Sagstetter stated that staff will be doing walkthroughs for participants as well as many energy audits, similar to Project Conserve and staff will be able to go through the packet with participants. Rydberg suggested that the energy audit task may include, for example, 1 point for a self audit or 2 points for a professional audit. Steinbeck requested that a reminder be sent out at the first of the year for comments due by January 12, 2015. No action was taken. 5.2 GreenStep Cities Web mar—Cities and Community Solar Mroz gave the staff report. • Steinbeck suggested that future topics that may be of interest be a part of the agenda or created as a special meeting. Mroz suggested that the commission could perhaps attend a 2015 meeting in Saint Paul or hold a special meeting to view the webinar. Those interested in the webinar today (December 17) could stay after the meeting to view the webinar. Mroz will send out the remaining webinar topics to the commissioners. 6. Next Meeting Agenda Items (January 21, 2014) 6.1 High 5 Program 6.2 City Alternative Fuels and Electric Vehicle recommendation to Fleet Committee 6.3 Possible presenter from Chuba—Mark Stoltman from Randy's Sanitation— compressed natural gas and refueling stations for fleet and single sort recycling. 7. Announcements 7.1 Commissioner Updates Sagstetter will purchase Chamber Bucks for the I ligh 5 Program. 7.2 Staff Updates Mroz gave an update on the Class 5 Energy Behavior Based Energy Efficiency Program. City staff are encouraged to reduce energy usage while Class 5 Energy will prepare a benchmark and review monthly energy usage. Class 5 Energy provides resources for behavioral changes. As a kick off to the program,Mroz and Sagstetter are providing Energy City Tours for city staff. Feedback from staff so far has been very positive. 8. Adjournment There being no further business,MOTION BY SAYLER TO ADJOURN THE MEETING. The meeting adjourned at 9:39 a.m. Minutes prepared by Kristin Mroz. Tina Allard, City Clerk Tom Sagstetter, Chair Energy City Commission • .