3.3. SR 05-03-2004River
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Mayor and City Council
Pat Klaers, City Administrator
May 3, 2004
Consider Wellness Equipment Purchases
*Item 3.3.*
I have reviewed and discussed our city wellness room and equipment a number of times in
the past few months with both Ron Nierenhausen and Michele Bergh. Earlier in the year I
indicated that use of equipment reserves was the best funding mechanism for the city in
purchasing new (and replacement) equipment. Both Michele and Ron strongly support the
purchase of the elliptical cross trainer and the universal weight machine and I concur with
their recommendation. With this equipment purchase, it is anticipated that our wellness
equipment needs will be met for the next couple years.
Recommendation
It is recommended that the city authorize the expenditure of not more than $11,000 (plus
tax) from equipment reserves for the purchase and installation of wellness room equipment
as outlined in the attached proposal.
S:~Council~Pat~2004~WcllncssPurc.doc
l ver
Police Department
MEMORANDUM
TO: Madam Mayor and Council
FROM: Sergeant Ron Nierenhausen
DATE: 04-27-04
SUBJECT: Wellness Room Equipment Purchase
I would like to take this opportunity to update the Council on the ~vellness room and
proposed purchase of new equipment. As a fitness instructor for the city I periodically
evaluate current practices concerning wellness training and equipment. I believe that now
would be the most appropriate time to update our current wellness room equipment.
The newly reconstructed ~vellness room will no longer facilitate our current equipment
inventory. In addition, xvith the expanding number of employees using the wellness room, it
would be in the best interest of the city to upgrade at this time to ease congestion during
peak times.
I would propose that the city invest in a more user friendly "Universal" style equipment
package vs. the individual free standing items xve now have. This would serve several
purposes to include enhanced safety and functionality. More than one employee could
utilize the "Universal" at a time while ensuring uncompromised safety. The "Universal"
would better accommodate the limited space while at the same time allow freer movement
for others.
This purchase would be accomplished by trading in several original pieces of equipment
obtained during the initial construction of the "old" city hall. We would contract with the
vendor (Push Pedal Pull) to move any existing equipment from the temporary room (above
the police department) to the new wellness room plus remove all items that will be used as
trade-in.
I believe this purchase would be a great asset to the city and should last into the significant
furore. I would be happy to respond to any and all questions the council may have
concerning this issue.
PUSH-PED L'PULL vaovosAI
the exercise equipment rts
Commercial Sales
(952) 447-0925
FAX (952) 447-0926
Toll Free (877) 202-8587
Exercise Equipment Proposal:
Date 4/22/2004
Service & Delivery
(952) 947-0908
Fax (952) 947-0930
Quoted/Sold to: Ship to:
City of Elk River :
Police Department :
13077 Orono Parkway :
Elk River, MN 55330 :
Sgt. Ron Nierenhausen :
763-635-1206 :
Description
Vectra 4850 Multi-Station Gym w/Leg Press
PrecorEFX 524 Elliptical Crosstrainer
Send Invoice to:
Qt¥ Unit{S)
1 $7,999.00
1 $3,899.00
Extended
$ 7,999.00
$ 3,899.OO
Trade-in Infinity Olympic Incline Bench
Trade-in Infinity Seated Calf
Trade-in Infinity Preacher Curl Bench
Trade-in Infinity Seated Leg Extension, 250# stack
Trade-in Infinity Prone Leg Curl, 200# stack
Trade-in Infinity Cable Crossover, 200# stacks
Trade-in Paramount Total Leg
1 ($150.00)
1 ($100.00)
1 ($100.00)
1 ($400.00)
1 ($400.00)
1 ($400.00)
1 ($300.00)
Note: Delivery & Install price below includes removal of all trade-in pieces
Equipm. Total
Push Pedal Pull Authorized Representative: Del & Install
Jim Duax Freight
Sub Total
Tax
Terms: TOTAL
(1) Balance due shall be paid by buyer upon receipt of merchandise unless specified otherwise.
(2) There will be a 20% restocking charge on merchandise ordered but not accepted.
(3) Ownership of equipment is retained by PUSH PEDAL PULL until payment in full is received.
If buyer pays by check, the seller retains title until the check is finally paid.
(4) Clerical errors subject to correction. All prices and agreements are contingent upon strikes, accidents
and other causes unavoidable or beyond our control. Cosignee agrees to file claim for all goods damaged in transit.
(5) This proposal is firm for 30 days and subject to conditions stated hereon.
$ (15o.oo)
$ (100.00)
$ (100.00)
$ (400.00)
$ (400.00)
$ (4oo.oo)
$ (3oo.oo)
$
$
$
$
$ 10,048.00
$ 45O.OO
$ 221.90
$ 10,719.90
$ 10,719.90
(6) Delays by buyer greater than 10 days from Requested delivery date subject to storage fee of 1/2% of G Total per week.
(7) Late payments are subject to a 1 1/2% finance charge per month.
Acceptance of Proposal' The above prices, specifications and conditions are
satisfactory and are hereby accepted. I am authorized to order the equipment listed
with payment to be made as outlined above.
Date of acceptance
Signature
P.O.# Requested delivery date (see term #6 above)