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6.1. PRSR 06-11-1997 p-Q Item# 6.1. ty of � • MEMORANDUM T1k River TO: Park & Recreation Commission FROM: Steve Ach, City Planner' DATE: June 11, 1997 SUBJECT: Preliminary Plat for Trott Brook Farms Request Consider park dedication requirements for preliminary plat of Trott Brook Farms. Overview Attached is a concept drawing of the proposed park area for Trott Brook Farms. This proposed park location would be centrally located in a large • residential area bounded by County Road No. 12, Country Road No. 13, and Trott Brook. The total park area is 8.13 acres of which 1.54 is wetlands, leaving a net usable area of 6.59 acres. It should also be noted the park includes a treed area of approximately 1.2 acres. The concept plan also illustrates a variety of activities which could be included in the park. The uses illustrated on the plan are consistent with the items identified by the Park & Rec Commission at the last meeting. Installation of Park Equipment At the last Park & Rec meeting, the developers made a request to develop the park with all of the proposed facilities along with Phase I of their project. As the Trott Brook Farms project is developed over several phases, a credit would be given back to the developers for their costs associated with improving the park. I don't believe this has been done in any other development nor has it been proposed by any other developer. By allowing the developers to improve the park immediately, it will certainly avoid any future surprises to surrounding homeowners of any activities which may be installed in the park at a later date. If the Commission is comfortable with having the developer install these improvements, I would recommend a • specific plan not be approved at this time, however, endorse the idea of 13065 Orono Parkway • P.O.Box 490 • Elk River, MN 55330 • TDD&Phone: (612)441-7420 • Fax: (612)441-7425 Memo to Park&Rec June 11, 1997 Page 2 having the improvements installed by the developer and continue to work with the developer on a specific plan that will meet the needs for this area. Recommendation It is recommended the Park & Recreation Commission consider the park dedication requirements for the Trott Brook Farms preliminary plat. Secondly, a recommendation should also be made regarding the developer's request to install improvements in the proposed park area along with Phase I of the development and have future park dedication requirements credited towards their cost of the installation of these improvements. Attachments • Concept plans for park area • Preliminary plat • 411 f:\shrdoc\council\park&rec\trottbro.doc ! •' teso MUM I )Ow II MP ,'ww1 ciro �trJIh ® $ , It. ':latal A*kr ,..It.illiniiinlek c3 R Q< tlw' ' k‘f , , \--- t i f riA '�!P 11„,„Ilk : ..,&Riff:::A \ 41 or, 1 ri ii isiiMA ir 1 III I rip i i 7 1 wi , :a., 1 , i 1111. W4 IOW -7 -%\711 LOCATION 0 ripp, / \ ,s, 1 1 la 1,19471210E. ' r'l w.I ,ly�7s�w_ q �1 W',. •'yft ,• 'J7•",. &•f t�.v,r,, yo X •, f' T � a� I 1 . �a NtrA 1 I Cam F tk .•. i.: �. � I \i Hie, i yam ,71!"{� ,..= I� 111."'jj 'f¢•'y' •+,•♦ '4t' °' 'AJ ___ A: l al b .1`] ,, 8.0.:: -.•. , r •.r `21 4°"I. ,,•, `% S 1, a. ,\ ` o lm ibahAid sa \ • *s., }`.. max., stet a v� / I ■VV , d 11'1 Iiiix\wF. Ci TY OARK 4%4 77 1 -' ♦ *.i, i , \ t 'o . �' -'rv- � `( 1�7 I (1 ZONING I .tC City of • MAP o • E1K : LU 97 - 1 P 97 - 8 13065 Orono Parkway • P.O. Box 490 CASE: ZC97 - 1 CU 97 - 11 Elk River, MN 55330 1 Item D.1 October/November, 1997 Volume 2 J • Purpose .Yo Statement • • • The Youth Initiatives Initiatives -._i '. Committee has developed and adopted the following Purpose Statement: To unite various segments of the What's Happening? community to develop and p promote positive resources and opportunities with and for youth. Several action steps were determined at the last meeting to be completed before our next meeting. *Old Main Eatery to distribute the newsletter at upcoming KDWB event on October 13, which is Watz Up Cafe expected to draw approximately 300 people. Club *Shared Communications Committee is scheduled to meet and decide how to best distribute the Mark and Annette Watz have newsletter. worked with 5 local youth •Elk River Skateboard, Inc. is scheduled to meet 0 bands to create a CD titled with the School Board on October 28. "Unheard Collection" which *Each adult in attendance at our November 13th is expected to be available meeting is asked to bring 2 youth with them. this November. Proceeds will 'Build support of our efforts with the school benefit the development of administration and related parent groups. the Cafe Club. For more *Investigate ways to reach students about our information, please call Mark efforts via school assemblies, etc. and Annette Watz at 441- •A representative will meet with the Star News to 1030. research information and coverage. Shared Communications The Shared Communications Committee is developing ways Elk River Skateboarders, Inc. to distribute the newsletter. Margo Foster asked to display The association will be presenting the it in her business,Old Main School Board with a proposal to donate Eatery. She will also be asking a portion of ISD property at Oak Knoll other businesses to display as 4. � ;�.,, in partnership with the City of Elk • :�. well. The newsletter will stay River, who is also donating a portion of the same color so it will be :` .= city property for the association to easily recognized. operate their own skate park. Item D.3 • 2001 Conference Feedback Form Summary Conference topic 3=3 4=40 Keynote speaker 2=1 3=19 4=23 Arts Performance 3=5 4=38 Panel 3=11 4=29 Citizen's League 2=1 3=20 4=18 Small group discuss 2=6 3=21 4=11 Facilities 3=6 4=36 Conference overall 3=7 4=35 Comments: Well organized,very informative. This was a great conference. Not only interesting but motivational to all of us. Would have liked the opportunity for Q&A with keynote speaker. I have been to many 2001 -this one was very inspiring and hope with some results. Excellent! Excellent use of time. The aesthetics from student works was wonderful. Thanks for and interesting and thought-provoking conference! I enjoyed the panelists' discussion. I agree that arts are very important of happiness,uniqueness and self concept. Let's get John Davis' help/vision. Very worthwhile use of my Saturday morning. Excellent! • High quality! Well organized very worthwhile. Couldn't hear during small group discussion. Good directions to find Camp. Proud to have been a part of this whole thing! Conference very well organized. Next step? Thank you very much!! The artbook and flowers were beautiful! Best I've seen in Elk River. Wonderful work by all! Very important subject matter covered,very well organized. Not enough time for small groups. Hard to hear the discussion in small groups. Needed better acoustics for some of the speaking and discussion. What did you find to be the best part of this year's 2001 conference? The performance and speaker(Mondale)were wonderful. I like the skit and performance by all—the panel was very informal and informative. "Passionate interest in the arts"—Panel was excellent-what great resources. Performance! Facility was great--panel was most interesting to see what's happening locally and state wide. The combination of a good speaker,arts performance and panel coupled with some practical application. I really enjoyed the panel and the points they brought up. They seemed true to what they were saying and what they all said was sensible to any community. Also having the chance to interact from the audience was comforting. How involved everyone was with the topic and how concerned and motivated the speakers and members were. It • means alot to a student that has been frustrated with the situation in the past concerning the arts and now I'm proud to say I'm an artist,when in the past you were sort of shunned out of the spotlight by sports. Arts performance and panel. - I Ii • Small group size 5 and not all meet in same room(hard to hear and follow directions) Perhaps tables or something to write on. More time. Break down into small groups earlier. More questions and answer time perhaps"report"could have been shorter and earlier in the day. Do you have suggestions for future conference? Education and business collaboration. More arts in community Maybe more on how wonderful it is for the youth. Have a larger local panel discussion. More time for questions,comments,dialogue between audience and panel a forum discussion 20-30 minutes. Same place. Keep up the great work. Growth Building Community in the midst of Change! Always include arts involvement. Do another out here its a great site or maybe in another part of Dist 728. County transportation-cooperation between townships and cities in planning for the future. The topic is of particular interest to me. However,the professionally printed and designed personal invitation(plus the presence of Joan Mondale)got me to come. How to define our-community so that everyone included within its area agrees with the definition. Bigger better advertising-communicate plan for follow up from the ideas interests presented. Have concrete action plans,committees,at the end of the conference so we can leave assured planning moves forward and we can volunteer our involvement while energy/enthusiasm is high. Technology. • Item D.5 STAFF REPORT OCTOBER 1997 • MICHELE BERGH STAFFING I am currently working on staffing our Open Gyms for Fall/Winter. It appears we have returning employees and the shifts will easily be covered. In two weeks I will need to start staffing Warming Houses as well. I anticipate the need for recruiting additional staff as many of last year's employees are away at college. PROGRAMS Intramural Volleyball has begun and has 9 teams. The minor kinks have been worked out of our Gymnastics program and everything seems to be running smoothly now. We have also built a relationship with someone on our community who has advanced training and is offering an Advanced Gymnastics class. This has been a challenge for us to come to an understanding regarding payment,policies,etc. His program is quite popular and we look forward to continuing and improving this relationship. Our new program,Indoor Soccer, for ages 4-6 is a big success. We use Koosh products for safety and incorporate sportsmanship into the program so it is appropriate for this age group. We needed to add a class in Elk River and both of those,as well as the class in Rogers, are full. • We have also added Friday Open Gyms for Grades 5-9 in both Elk River and Ro g ers. We will also be encouraging more 9th graders to participate in Intramural Basketball. I would like to be able to run a 9th/10th grade league and an 11th/12th grade league. The Otsego Family Hayride has over 60 families registered. It looks like this event will,once again,be a success! I am also hoping to schedule a meeting with Jeff and city of Rogers to discuss programming possibilities when the new school opens in'98. We are planning the Winter session (Jan-Mar)now(see back for a list of anticipated offerings). YOUTH INITIATIVES We recently designed a newsletter for distribution that has been well received. We are hoping to generate additional interest in this process. I am hoping that the additional Open Gyms and the Floor Hockey League will be two more programs to help serve the youth in the area. • eir).14414444 . Item D.6 CC • BOARD IT DOES MATTER! Benefits associated with Recreation and Park Services: Parks and Recreation is an essential service,one that can positively impact health, crime prevention, the environment, the economy, and the quality of life in any community. Here is just a sampling of the benefits a commitment to parks and recreation will provide: - Physical recreation and fitness contribute to a full and meaningful life. -Children's play is essential to the human development process. - Regular physical activity is one of the very best methods of health insurance for individuals. - Parks and open spaces bring beauty to an area while giving people satisfaction and improving their quality of life. - Investing in the environment, through parks and recreation and the provision of open space in residential areas, leads to an increase in neighborhood property values through accessibility to environmentally friendly green spaces and associated recreation opportunities. - Contributions to environmental protection through the IP provision of parks and open spaces pay for themselves.- Integrated and accessible leisure services are critical to the quality of life of people with a disability and of disadvantaged individuals. - Community recreation opportunities promotes ethnic and cultural harmony. - Opportunities to recreate together builds strong families and neighborhoods. -Meaningful leisure services reduce the high cost of vandalism and criminal activity. - Recreation and park services are often the catalyst for tourism. Community Recreation Board Mission:To provide,develop,and initiate year-round recreation programs, services, and facilities that enhance the lives and increase the enjoyment and well-being of all residents of the Community Recreation Board. Community Recreation Board Objectives Program Services and Responsibilities: The objectives of the Community Recreation program can be broken down into four categories. (1) Recreational Programming (2) Liaison support/input to participating Community Park Commissions (3) Support services to Youth Associations (4) Other related services/responsibilities 1) Recreational Programming-The Community Recreation Program provides year round recreational opportunities. The following is a sampling of program offerings: T-ball,organized playgrounds,pre-school aged activities,tennis lessons, golf lessons,volleyball camps, baseball camps,basketball camps,open gyms,open weight room,gymnastics, outings, special events, track and field, ice skating lessons, intramural sports,youth coaching clinics, and the list goes on. In addition to these opportunities for youth,the recreation office is also administering several adult leagues. • The program utilizes the District 728 Community Education brochure as its primary source of program advertisement. This brochure comes out four times per year and is distributed to each school district resident. For any activity offered by the Recreation Program,the participant pays a fee to participate. Those participants that can prove residency of one of the participating joint powers communities,qualify I M j3 sI! 1997-98 Community Recreation Programs and Services Programs Beach Party Baseball Camps-4 offerings Elk River Swim Club Soccer Camps-8 offerings Elk River Tennis Assoc. Family Hayride Football Camp Elk River Youth Football Intramural Volleyball Sand Volleyball-3 offerings Three River Soccer Assoc. Men's Volleyball Girls Fastpitch Softball Women's Volleyball Volleyball Camps-2 offerings Youth Wrestling Indoor Soccer Lions Den Strength&Conditioning-3 offerings Boys Youth Baseball Pillo Hockey-5 offerings m Cross Country Running Girls Youth Basketball IIIGymnastics-105 offerings Men's Tennis League Races-3 offerings 3 on 3 Basketball Track&Field Women's Tennis League Tournaments Youth Golf-3 offerings Adult Co-Ed Volleyball Open Gyms-12 offerings Youth Golf League Elk River Area Special Indoor Walking-3 offerings Open In Line Skating/ Olympics Tots Figure Skating-8 offerings Roller skating Skate Board Assoc. Skating Club-4 offerings "It's Finally Friday"Nights-10 offerings COO erative/ Hockey Skating/Puck Concerts-3 offerings p Handling-2 offerings Collaborative Start Smart-2 offerings 4 on 4 Hockey Clinics-8 offerings door Soccer-6 offerings Partners 4 on 4 Hockey-5 offerings Intramural Basketball Skills Plus Hockey School-4 ECFE offerings Youth Volleyball Community Education g Intramural 3 on 3 Basketball Mites Skills Plus Clinic Youth Initiatives Committee Top Shelf 5 Star-7 offerings Team Ingemar 2001 Committee Breakfast Club Outdoor Skating Lessons-8 offerings Lunch Time Walking/Skating Intramural Broomball Other Services Easter Egg Hunt&Basket Warming House Open Ice Open Hockey Skating g Class-2 offerings Management-4 Dance-2 offerings Bike Rodeo and Road Ride Field Maintenance/ Termite T-Ball/T-Ball-16 Cooperative Games Scheduling-52 offerings Cheerleading Clinic Tennis Court Scheduling-14 g PeeWee Basketball-3 offerings Tennis-17 offerings Floor Hockey League Community Preschool Fun Cross Country Ski Citizens Race Short SPORT/SPORT-9 offerings Festivals Craft Time in the Park-9 Groups we assist/ Otsego Winter Fun Fest offerings offerings is Fridays-6 offerings coordinate efforts Otsego Family Fun Day Penny Carnival-2 offerings Boys Youth Basketball Rogers Hassan Fun ayst Entertainment in the Park w/ Elk River Hockey Rogers Old Tyme Days activity following-20 offerings Elk River Area Youth Volleyball Total hour s of indoor facility use Basketball Camps-8 offerings responsible for-3662 hrs. Girls'Basketball League Outdoor use- 880 hrs. 4/18/96 , RECREATIONAL PROGRAMMING REQUIREMENTS • The following outline illustrates the tasks required with the administration of recreational activities. 9 eq 1. Development of programs/activities : May consist of any one, or combination of the following listed factors: * Feedback (verbal or written on evaluation) * Based on current trends * Based on needs of the community * Idea generation with the community ( park commission, individual leaders, other agencies, etc.) * Based on professional judgement and knowledge * Based on demand * Based on resources available (financial and human) II. Planning and organizational requirements: * Fee determination * Facility arrangements * Equipment requirements/arrangements * Staff needs/ recruitment * Determine program limits- How many participants/teams, etc. can you serve? Ill. Promotion requirements: * Determine sources available ( brochure, ads, PSA's, flyers, etc. Can be costly if poorly executed ) * Determine how will it be distributed * Prepare your front line answer person (program secretary, receptionist) with the necessary info. IV. Elements of the registration process: * Determine when registration begins * Determine where to hold the registration * Determine the hours and methods available for receiving registration * Determine staffing for registration * Adequate preparation of training and info. for the registrars assisting V. Program implementation and operational procedures: * Staff recruitment and training * Communication and supervision of program staff * Determine process for decisions, ( cancellation due to weather, low registration, etc. ) * Determine process (who is responsible?) for dealing with troubleshooting VI. Evaluation and reporting: * How to administer the evaluation * Determine how to act on suggestions and who is responsible. * Program accounting requirements • * Participant data requirements