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01-10-2000 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JANUARY 10, 2000 Members Present: Mayor Klinzing, Councilmembers Dietz, Thompson, Farber, and Motin Members Absent: None Staff Present: Pat Klaers, City Administrator; Sandra Peine, City Clerk; Terry Maurer, City Engineer Call Meetin,q To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:05 p.m. by Mayor Klinzing. Consider A.qenda COUNCILMEMBER FARBER MOVED TO APPROVE THE 1/10/00 COUNCIL AGENDA. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent A.qenda COUNClLMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2. 3.3. 3.4. 3.6. 3.7. 3.8. CHECK REGISTER - APPROVED 12/20/99 CITY COUNCIL MINUTES - APPROVED RESOLUTION 00-01 DESIGNATING DEPOSITORIES FOR CITY FUNDS FOR THE YEAR 2000 - APPROVED DESIGNATION OF STAR NEWS AS OFFICIAL CITY NEWSPAPER - APPROVED RESOLUTION 00-02 ENTERING INTO A MAINTENANCE AGREEMENT BETWEEN THE CITY OF ELK RIVER AND WRIGHT COUNTY FOR BRIDGE #86515 FROM JANUARY 1, 2000 TO DECEMBER 31,2001 - APPROVED AUTHORIZATION FOR BUILDING OFFICIAL CLIFF SKOGSTAD AND BUILDING INSPECTOR DENNIS ANDERSON TO Al'rEND OUT OF STATE CONFERENCE - APPROVED REQUEST FOR TRANSIENT MERCHANT LICENSES BY SEAN ADKINS, JOSHUA KRONE, CASSANDRA DEHN, AND JODI STECKER TO SELL COUPON BOOKLETS DOOR TO DOOR TO ADVERTISE LAROSE'S PIZZA AND PASTA - APPROVED AUTHORIZATION TO AWARD QUOTE TO REPLACE THE FLOORING IN THE LUNCHROOM AND KITCHEN AT CITY HALL TO NORTH COUNTRY TILE - APPROVED COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike No one appeared for this item. Elk River City Council Minutes January 10, 2000 Page 2 5,1. 5.2, 5.3. 5,4, 5,5. Consider Appointment of Vice Mayor COUNCILMEMBER FARBER MOVED TO APPOINT PAUL MOTIN AS VICE MAYOR FOR THE YEAR 2000. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. Councilmember Motin abstained. Consider Resolution Awardin.q East Elk River Street and Storm Sewer Bids COUNClLMEMBER THOMPSON MOVED TO ADOPT RESOLUTION 00-03 ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MA~ER OF THE EAST ELK RIVER PHASE I TYLER STREET AND STORM SEWER IMPROVEMENT OF 2000. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Resolution Requestin.q an Advance in MSA Fundin.q COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 00-04 REQUESTING ADVANCE MUNICIPAL STATE AID FUNDING. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Joint Powers A.qreement Between Guardian An,qels and the City of Elk River for the Evans Park Project City Administrator Pat Klaers stated that Guardian Angels has requested the city to participate in the issuance of revenue bonds for the Evans Park project, which consists of construction of approximately 20 units of rental senior housing located adjacent to the assisted living facility at Joplin Street and Highway 10. The City Administrator indicated that this proposal will not affect the city financially and stated that Guardian Angels has agreed to reimburse the city for any costs associated with the project. Carol Mills, representing Guardian Angels, gave a brief presentation on the proposal. COUNCILMEMBER MOTIN MOVED TO ADOPT RESOLUTION 00-06 GIVING PRELIMINARY APPROVAL TO AND CALLING A PUBLIC HEARING ON A PROPOSED HOUSING PROGRAM AND HOUSING FACILITIES PROJECT AND THE PROPOSED ISSUANCE OF REVENUE BONDS THEREFOR BY THE CITY OF ELK RIVER, MINNESOTA, PURSUANT TO A JOINT POWERS AGREEMENT TO BE ENTERED INTO IN CONNECTION THEREWITH. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Wastewater Treatment Plant Lift Station Alarm Proposal City Engineer Terry Maurer noted that several quotes have been received from suppliers for the purchase of an alarm system for the city lift station system. He noted that Elk River Municipal Utilities has proposed a system that would fit our needs for $32,000 plus $240 per month for monitoring. Terry Maurer stated that this cost was far below any of the other quotes he received. Terry Maurer recommended that the council authorize Municipal Utilities to install and maintain the alarm system at a cost of $32,000 plus $240 per month. Elk River City Council Minutes January 10, 2000 Page 3 5.6. 5,7. Discussion was held by the council regarding the $240 per month to monitor the system. Councilmember Dietz noted that he would review the monitoring charges with Elk River Utilities. COUNCILMEMBER THOMPSON MOVED TO APPROVE THE PURCHASE AND INSTALLATION OF A CELLULAR PHONE ALARM SYSTEM AT AN INITIAL COST OF $32,000 PLUS AN ADDITIONAL $240 PER MONTH MONITORING CHARGE FOR THE CITY'S LIFT STATION SYSTEM. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Fee Schedule City Clerk Sandra Peine noted that the city reviews its fees for services on a yearly basis to ensure that fees charged reflect services rendered. The City Clerk briefly reviewed the proposed fee changes. She noted that the Park and Recreation Commission has requested the council to consider increasing its residential park dedication fees from $1,300 to $1,400. The City Administrator distributed a memo from Planner Steve Wensman that included a park dedication fee survey. Councilmember Thompson noted that he would have liked the survey to reflect some non-metropolitan cities similar to the city of Elk River. He further noted that he would be voting in favor of the increase, however, he would like to see the Park and Recreation Commission work toward developing existing parks and developing a regional park system. COUNCILMEMBER THOMPSON MOVED TO ADOPT RESOLUTION 00-05 SETTING THE 2000 FEE SCHEDULE. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Discuss Janitor/Custodian Position The City Administrator reviewed the staff report on this issue. He noted there are funds allocated in the 2000 budget for a half time building maintenance position. He explained that after reviewing the situation with Building Maintenance Worker Sue Herrboldt, he is requesting the council to consider turning the half time position into a full time position, Discussion was held by the council regarding the current cleaning responsibilities and the possibility of combining the Police Station cleaning with the City Hall and other city facilities cleaning. It was suggested that the person currently cleaning the police department be hired full time. The City Administrator noted that this has been discussed and is not being recommended. He explained that this approach does not provide enough hours for Sue to begin working on building maintenance issues and the person currently cleaning the police department does not have a driver's license. He further stated that a requirement of the person who will be hired for the job would be to have a valid driver's license, due to the many locations of the facilities to be cleaned. Mayor Klinzing suggested the possibility of hiring the existing police department contracted worker as a full time custodian whose responsibility would be to clean the entire City Hall and Police Station, and also hire a half time person to assist with cleaning of the other buildings. Elk River City Council Minutes January 10, 2000 Page 4 It was the consensus of the council to make no decision until the Police Chief could be present to discuss the issue with the City Council. 5.8, Accept Resi.qnation of Administration Secretary Joni Pearson, Request to Promote Current Secretary/Receptionist to Administration Secretary Position, and Request to Advertise for Position of Secretary/Receptionist City Clerk Sandra Peine noted that Administration Secretary Joni Pearson has submitted her letter of resignation. The City Clerk requested to promote existing Secretary/Receptionist Tina Allard to the position of Administration Secretary. She further requested authorization to advertise for the position of Secretary/Receptionist. COUNCILMEMBER FARBER MOVED TO ACCEPT JONI PEARSON'S LETTER OF RESIGNATION. COUNCILMEMBER MOTIN SECONDED THE MOTION. Councilmember Dietz commended Joni Pearson on her past performance as Administration Secretary. THE MOTION CARRIED 5-0. COUNCILMEMBER FARBER MOVED TO PROMOTE TINA ALLARD FROM SECRETARY/RECEPTIONIST TO ADMINISTRATION SECRETARY, MOVING HER TO PAY GRADE 6, STEP B, AT $12.05 PER HOUR EFFECTIVE JANUARY 1, 2000. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER MOTIN MOVED TO AUTHORIZE STAFF TO ADVERTISE FOR THE POSITION OF SECRETARY/RECEPTIONIST. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. Staff Updates City Administrator Pat Klaers noted that the council may be requested to have a special meeting on February 7, 2000 to meet jointly with the School Board and the other governmental units in the school district. He further noted that the Park and Recreation Commission has requested to meet with the City Council on February 28, 2000. It was the consensus of the council to it would be available to meet jointly with the School Board on February 7, 2000 and with the Park and Recreation Commission on February 28, 2000. Other Business 7.1. January 12 Anoka-Hennepin Technical Colle.qe Public Hearin,q Mayor Klinzing updated the City Council on the status of the Anoka- Hennepin Technical College. She noted that MnSCU will be holding a public hearing on January 12 to determine the future of Anoka-Hennepin Technical College. Elk River City Council Minutes January 10, 2000 Page 5 7.2. Temporary Si.qn for Dairy Queen Councilmember Dietz noted that he had a concern with the temporary sign request from Dairy Queen, He indicated that Dairy Queen is not utilizing their permanent sign and stated he would rather see them use the permanent sign than the temporary sign. He further noted that he would bring his comments to the Planning Commission. 7.3. Traffic Speed/Auburn Councilmember Thompson noted that the residents on Auburn still have a concern regarding the high speed and amount of traffic on Auburn Street. He further stated that the residents are still requesting that Auburn be closed off and made into a cul-de-sac. He requested the City Engineer and Police Chief to review the situation and make a recommendation to the City Council. 7.4. Concerns about Boelter's/Main Street and Hi,qhway 10 Councilmember Thompson indicated that there were a number of issues regarding the uses at that location and requested staff to review the situation. 7.5. Traffic Speeds at 197th Avenue Mayor Klinzing noted that she has received many comments from residents on 197th Avenue regarding the high speed of traffic. She further noted that she has encouraged the residents to bring their concerns to a City Council meeting. 8. Adjournment There being no further business, Mayor Klinzing adjourned the City Council meeting at 8:02 p,m, City Clerk