4.1. ECCSR 03-18-2015 sow,
iir.vt.City of 1°
El Meeting of the Elk River
River Energy City Commission
Held at the Elk River City Hall
Wednesday,January 21, 2015
Members Present: Chair Tom Sagstetter,Vice Chair Denny Chuba,Counciltnember
• Matt Westgaard, and Commissioners,Scott Hagen,Tim Steinbeck,
Bruce Sayler,TA Flatland and Jason Hoskins
Members Absent: Commissioners Jim Hamann,Chris Tanaka
Staff Present: Kristin Mroz, Environmental Technician
Others Present: Debbie Rydberg,temporary Chamber of Commerce liaison
1. Call Meeting to Order
Pursuant to due call and notice thereof,the meeting of the Elk River Energy City
Commission was called to order by Sagstetter at 8:32 a.m.
2. Pledge of Allegiance
Sagstetter led the Pledge of Allegiance.
3. Consider Agenda
Sagstetter added item 5.4 Contractor High 5 Kickoff meeting
Moved by Steinbeck and seconded by Chuba to approve the January 21,2015
Energy City Commission agenda,with the addition of 5.4
4. Consider Consent Agenda
4.1 December 17,2014 Minutes
4.2 2015 Board and Commissions Calendar
Moved by Chuba and seconded by Steinbeck to approve the consent agenda.
5.1 Energy Efficiency Vehicle Update
Fleet Committee members not present. Update will be moved to Next Meeting
Agenda.
5.2 Review High 5 Program
Mroz gave the staff report.
Sagstetter suLtested changing"audits"to"assessments"as they don't currently have
the staff for an audit Many assessments produce the same benefits.Also,include an
assessment following a number of achievements by an applicant to make sure they
are completing what they say.
Rydberg asked if there was a way to do a"self-assessment"
Hoskins asked how many assessments would we do and to whom?Mtoz stated she
would put a disclaimer on the packet and only those who agree would receive an
assessment.
Rydberg asked if there would be a season for the pilot program. Sagstetter said he
was hoping to do a kick off event in March or April and that we could cap the
program to 100 applicants for 2015. Rydberg suggested that we need to follow a
calendar year in order for the incentives to work. Sagstetter suggested using an open
enrollment during a specified time only and use the Quest line newsletter to get
applicants. Hoskins noted that the packet mentions the program is on a"calendar
year."
Mroz stated that this program is based off of the Green Step Cities program which
allows for new applicants at any time,therefore not deterring any interest during a
"non-enrollment"period.Westgaarcl agreed that keeping an opportunity to sign up
at any time would be useful and that we should end the year at December 31.The
participants with the most points at that date will receive the incentive.Sagstetter
stated that points would not be rolled over for incentives.
Flatland suggested adding a"quick and easy fix" section to the packet and online
version and that we could add a"certified" business after so many points or years in
the program. Mroz stated that the online version could have a number of layouts (no
cost to high cost,small business to large business,quick fix to long fix, etc.) Sayler
suggested adding the"Energy Pyramid."
Rydberg suggested working on paper version now and online version can be added
at any time. Sagstetter suggested a quantifiable savings chart for average customers.
Sagstetter and Mroz will work on a timeline for the program. Mroz will have the
paper version ready by February 18 meeting. Mroz will look into a City Council
update in March. Rydberg mentioned that staff should work on a marketing plan
next
5.3 CERTs Conference (March (0-1 1)
Mroz gave the staff update. Commissioners will report to staff if interested in
attending the conference.
SA Contractor High Kickoff Meeting
Sagstetter gave the update.The event will include at least 2 meetings for contractors,
business owners,and commercial property owners. Each event will be around an
hour and include food, Target audience is 60 attendees. Event will include updates
from utilities, the High 5 Program,energy efficiency upgrades,and resources.
Westpard suggested Earth Day week for the event.Rydberg suggested the Library
meeting space.
Sagstetter will bring an update to meeting on February 18.
6. Next Meeting Agenda Items (January 21, 2014)
6.1 High 5 Program,Marketing plan
6.2 City Alternative Fuels and Electric Vehicle recommendation to Fleet Committee
6.3 Randy's Sanitation—CNG Vehicles Presentation (TBD)
Chuba suggested next month if possible. Sagstetter suggested having the
presentation filmed.
6.4 Contractor High 5 Kickoff Meeting update
7. Announcements
7.1 Commissioner Updates
Sayler reported that the Connexus EV chargers are up and running.They have
charged 30 vehicles already,A Press Release will come out soon. Charging is free in
January. They are working on pricing for February.Test drive events are coming in.
April.
Rydberg stated that the Chamber of Commerce Expo is April 12. It would be a good
time to promote the High 5 program and Electric Vehicles.
7.2 Staff Updates
Mroz gave an update on the Class 5 Energy Behavior Based Energy Efficiency
Program. Posters and other materials are being distributed and response is good.
8. Adjournment
There being no further business,MOTION BY WESTGAARD TO ADJOURN
THE MEETING.
The meeting adjourned at 9:47 a.m.
Minutes prepared by Kristin Mroz.
Tina Allard,City Clerk Tom Sagstetter,Chair
Energy City Commission