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01-24-2000 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JANUARY 24, 2000 Members Present: Mayor Klinzing, Councilmembers Dietz, Thompson, and Farber (6:02 p.m.) Members Absent: None Staff Present: Pat Klaers, City Administrator; Sandy Peine, City Clerk; Phil Hals, Street/Park Superintendent; Terry Maurer, City Engineer 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6 p.m. by Mayor Klinzing. 2. Consider A.qenda COUNCILMEMBER MOTIN MOVED TO APPROVE THE 1/24/00 AGENDA. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider Consent Agenda COUNCILMEMBER THOMPSON MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2. 3.3. 3.4. 3.5. CHECK REGISTER - APPROVED 1! 18/00 MEETING MINUTES - APPROVED RESOLUTION 00-09 APPROVING PREMISE PERMIT RENEWAL FOR COMMUNITY CHARITIES OF MINNESOTA - APPROVED SPECIAL MEETINGS CALLED FOR FEBRUARY 7, 2000, 7 PM AT MEADOWVALE SCHOOL FOR A JOINT SCHOOL BOARD/CITY COUNCILS/TOWNSHIP BOARDS WITHIN DISTRICT 728 AND FOR APRIL 10, 2000, AT 7 PM AT THE SHERBURNE COUNTY GOVERNMENT CENTER FOR A JOINT MEETING WITH THE COUNTY BOARD AND ELK RIVER CITY COUNCIL - APPROVED REQUEST BY FIRE CHIEF TO PURCHASE AN EMERGENCY SIREN FOR RANCH ROAD (CO. RD. 33) - APPROVED COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.1. Guardian An.qels/Public Hearing to Issue CareChoice Bonds Carol Mills, representing Guardian Angels, was present to answer any questions regarding the joint Evans Park project between Guardian Angels and the City of Elk River. The city administrator noted that the public hearing is to be held on the proposed housing program, housing facility projects, and proposed issuance of revenue bonds in the amount of $10 million for Evans Park and St. Therese housing projects. Elk River City Council Meeting January 24, 2000 Page 2 The city administrator indicated that no action on the proposal is required by the City Council at this time. Mayor Klinzing opened the public hearing. There being no one for or against the matter, Mayor Klinzing closed the public hearing. 4.2. Interview Library Board Applicant The city clerk noted that Mike Hangaard was unavailable to be interviewed at this time. COUNCILMEMBER FARBER MOVED TO POSTPONE THE INTERVIEW UNTIL A LATER DATE. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.3. Consider Appointment to Library Board Mayor Klinzing noted that no action was necessary on this issue at this time. 4.4. Consider Government Cable Producer Position The city clerk noted that Marissa Lee, the city's Government Cable Producer has indicated that she will be resigning in March. The city clerk requested authorization to hire Kristen Thomas on a part time basis in February at $10.00 per hour and beginning full time in March at $12.00 per hour. She explained the need to increase the 35 hours that have been budgeted for this position to a full time position due to the extra workload since the city has acquired its own governmental channel. COUNCILMEMBER MOTIN MOVED TO HIRE KRISTEN THOMAS AS THE CITY'S CABLE TV PROGRAMMING PRODUCER ON A PART TIME BASIS IMMEDIATELY FOR $10 PER HOUR AND TO INCREASE HER HOURS TO FULL TIME BEGINNING IN MARCH WITH AN INCREASE IN WAGE TO $12 PER HOUR. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.5. Discuss Custodial Positions for Police Station, City Hall, and Other City Facilities The city administrator requested authorization to advertise for a half time custodial position, which is consistent with what is in the city budget. He explained that Chris Zerwas, Zerwas Cleaning, has had the contract for cleaning the police station for over ten years and is not interested in working full time for the City of Elk River. Sue Herrboldt, building maintenance worker, and Phil Hals, street/park superintendent, were present to review this position with the City Council. COUNCILMEMBER THOMPSON MOVED TO DIRECT STAFF TO ADVERTISE FOR A HALF TIME CUSTODIAL PERSON WHOSE MAIN RESPONSIBILITIES WILL BE CLEANING. COUNCIl. MEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Elk River City Council Meeting January 24, 2000 Page 3 4.6, 4,7, Board of Review Meetin.q The city clerk informed the council that the local Board of Review meeting has been tentatively scheduled for Wednesday, April 26, 2000. The City Council requested the clerk to contact the county assessor to see if the meeting could possibly be held on a Monday. Consider Hirin.q Process for Director of Economic Development The city administrator informed the council that the EDA made a motion to support Jeff Gongoil as an applicant for the director of economic development position. It was the consensus of the council that they concurred with the EDA recommendation that Jeff Gongoll would be a good candidate for the position. Discussion was held regarding selecting and hiring process. It was suggested that a committee be formed including a member of the council, EDA, HRA, and staff to interview Jeff Gongoll. It was suggested that Jim Brimeyer be contacted and to possibly have him sit in on the interview to give an unbiased opinion. It was the consensus of the City Council to authorize the city administrator to contact Jim Brimeyer to discuss procedure options for the selection process. 5. Open Mike 7,1, Rolfe Anderson, 19411 irving Circle, indicated his concern regarding litter in and around the Elk Park Center project. Consider Fire Inspector or Assistant Fire Chief Position for Fire Department The city administrator noted that the fire chief has requested to delay action on this item. 8. Staff Updates The city administrator informed the council that the city attorney is pursuing the summons and complaint on a civil basis for the Tim Smith situation. 9. Other Business Councilmember Farber noted that he had received complaints from property owners regarding snowmobilers riding on private property. He requested more enforcement from the police department. Councilmember Dietz indicated he has also received many calls regarding this issue and suggested that the Park and Recreation Commission discuss this issue and possibly map out an area or routes where snowmobiles can be used. The City Council recessed to the training room at 7:05 p.m. The City Council reconvened in a joint meeting with District 728 School Board at 7:13 p.m. The following School Board Members were present: Dr. David Flannery, Mark Strater, Patti Scharber, MJ Swanson and Linda Ritchie. Elk River City Council Meeting January 24, 2000 Page 4 6.1. Update on Community Recreation Or.qanization Charlie Blesener and Michel Bergh updated those present on issues involving Community Education and Community Recreation including programming opportunities and building space concerns. A general discussion took place regarding fees for use of schod facilities. 6.2. Update on Changes in Pollin,q Locations for the 2000 Election Dr. Flannery indicated that the School District and the city have worked together to change the polling location from the senior high school to the Ivan Sand School, 6.3. Discuss Traffic and Student Parkin,q Issues Discussion was held regarding parking issues at the Oak Knoll parking lot on Proctor Avenue. There was a consensus that a joint powers agreement would be drafted authorizing the police to enforce no parking at the Oak Knoll parking lot. 6,4, Discussion on Needs for a Community Center Facility Dr, Flannery noted that the school district has identified a need for space for Community Education, ECFE and ECSE. Charlie Blesener indicated that a study has been done regarding the possibility of working together with the city on a joint facility to be used by the school district and the City of Elk River for a community or family education center. There was a consensus that both groups were in favor of working together towards some type of joint community center facility. There was also a consensus of the City Council that the city must identify the uses the city would like to see in this type of a facility to serve the city of Elk River citizens. The City Council indicated that it would work on putting together this list and then meet again with the school district to discuss this issue, 6.5. Other Business Discussion was held regarding the cost to repair the pool at Vandenberge School. Discussion was also held regarding the incidents that have taken place with the students attending hockey games. Members of the Lions Club were present and indicated that they were willing to help the school district and the city if requested. The school district and the city thanked the Lions for the help they have already provided. 10. Adiournment There being no fun'her business, Mayor Klinzing adjourned the meeting at 8:40 p.m. Sandy Peine City Clerk