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3.0. PRSR 06-09-1993 r DRAFT MEETING OF THE ELK RIVER PARK & RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, MAY 5, 1993 Members Present: Chair Dave Anderson, Commissioners Dana Anderson, Sue Daleiden, Mike O'Brien, Clair Olson (8:20 p.m. ) Members Absent: Commissioners Rolfe Anderson, Joe St. Dennis, and Clete Lipetzky Staff Present: Pat Klaers, City Administrator; Phil Hals, Street/Park Superintendent; Steve Rohlf, Building and Zoning Administrator (7:35 p.m. ) 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park & Recreation Commission was called to order at 7:05 p.m. by Chair Dave Anderson. 2. Consider 5/5/93 Park & Recreation Commission Agenda The following was added to the agenda: • 10.1. Oak Trees COMMISSIONER O'BRIEN MOVED TO APPROVE THE 5/5/93 PARK & RECREATION COMMISSION AGENDA AS AMENDED. COMMISSIONER DANA ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3.1. Consider 4/7/93 Park &Recreation Minutes 3.2. Consider 4/12/93 Park & Recreation Minutes COMMISSIONER DANA ANDERSON MOVED TO APPROVE THE 4/7/93 PARK & RECREATION COMMISSION MINUTES. COMMISSIONER MIKE O'BRIEN SECONDED THE MOTION. THE MOTION CARRIED 4-0. The Commission reviewed the 4/12 joint meeting minutes and accepted them as presented. 4. Open Mike No one appeared for this item. 5. Review Park Master Plan After a lengthy discussion of the Park Master Plan, Chair Anderson proposed to draft a letter to developers stating that when a plat is proposed, the developer should plan to donate 10% of the property for • parks or pay Park Dedication Fees or a combination of property and fees. y� 7 Park & Recreation Commission Minutes Page 2 May 5, 1993 Steve Rohlf presented several ideas that would provide a more detailed plan for both neighborhood parks and a City wide trail plan. It was the consensus of the Commission that staff provide a more detailed map of developable areas in an attempt to make a more credible recommendation on trails and neighborhood parks to the City Council. COMMISSIONER DANA ANDERSON MOVED TO REQUEST THAT THE CITY COUNCIL AUTHORIZE THAT THE MONTHLY MEETING DATE BE CHANGED FROM THE FIRST WEDNESDAY TO THE SECOND WEDNESDAY OF EACH MONTH FOR THE PURPOSE OF BEING ABLE TO REVIEW DEVELOPMENT PLANS PRIOR TO THE PLANNING COMMISSION MEETINGS WHEN THE PLANS ARE REVIEWED. COMMISSIONER O'BRIEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COMMISSIONER O'BRIEN MOVED TO REQUEST THAT THE CITY COUNCIL AUTHORIZE STAFF TIME TO DEVELOP A MORE DETAILED PARK PLANNING DOCUMENT FOR THE PARCELS THAT ARE MOST LIKELY TO BE PLATTED IN THE NEAR FUTURE. COMMISSIONER DALEIDEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6. Discussion on Park Issues Regarding Moldenhauer Plat by Chair Anderson Steve Rohlf explained the preliminary plat as approved by the City Council. Discussion was held on the size of the park in the plat. COMMISSIONER O'BRIEN MOVED TO EXPRESS TO THE CITY COUNCIL THE PARK & RECREATION COMMISSION'S DISPLEASURE OVER THE REDUCTION OF A TWO ACRE PARK TO A ONE ACRE PARK AND ASK THE CITY COUNCIL TO RECONSIDER THE SIZE OF THE PARK DUE TO THE DENSITY OF THE DEVELOPMENT. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. Discussion on Park Issues Regarding Barnier Plat by Chair Anderson During the discussion of Meadowvale Heights plat, Steve Rohlf explained the preliminary plat as it was adopted by the City Council. Chair Anderson indicated that he feels a strong need for a neighborhood park and an adequate trail system for the people that will live in this development. COMMISSIONER DALEIDEN MOVED TO REQUEST THAT THE CITY COUNCIL RECONSIDER THE DECISION ON ELIMINATING THE 1-1/2 ACRE PARK FROM THE MEADOWVALE HEIGHTS PLAT INCLUDING THE PROPOSED 1-1/2 ACRE PARK FROM THE NORD PROPERTY TO THE NORTH. THE PARK& RECREATION COMMISSION STANDS ON ITS PREVIOUS RECOMMENDATION BASED ON QUALITY OF LIFE AND SAFETY ISSUES. COMMISSIONER DANA ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. CHAIR DAVE ANDERSON MOVED TO REQUEST THAT THE CITY COUNCIL REQUIRE THAT THE DEVELOPER PROVIDE A 20 FOOT WIDE TRAIL EASEMENT FROM 195TH AVENUE TO THE NORTHEAST CORNER OF THE PLAT. COMMISSIONER O'BRIEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8. Discussion of Illegal Tree Cutting on Highway 169 Right-of-Way by • Chair Anderson Park & Recreation Commission Minutes Page 3 May 5, 1993 Chair Anderson stated that the issue is not necessarily a Park & Recreation issue, but it is a moral issue that affects the City's general appearance. He explained that MnDOT had been unable to locate the guilty party. COMMISSIONER O'BRIEN MOVED TO REQUEST THAT THE CITY COUNCIL OFFER A $500.00 REWARD FOR INFORMATION LEADING TO THE ARREST AND CONVICTION OF THE PERSON OR PERSONS RESPONSIBLE FOR CUTTING THE TOPS FROM THE TREES ON MNDOT RIGHT-OF-WAY ON THE WEST SIDE OF HIGHWAY 169 BY BIG WHEEL ROSSI. COMMISSIONER DALEIDEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 9. Staff Updates Steve Rohlf presented a preliminary plat map for North Meadows on County Road 32 and 214th Avenue. There was a brief discussion. COMMISSIONER O'BRIEN MOVED TO RECOMMEND THAT THE DEVELOPER PAY PARK DEDICATION FEES IN LIEU OF DONATING PARK PROPERTY. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. Commissioner O'Brien left the meeting at this time (10:00 p.m. ) • Phil Hals informed the Commission that at the present time his crew is working in irrigation system start ups at the softball complex and the Community Education fields, playground equipment maintenance at Orono Park and Deerfield IV Park, brush clean up at Ridgewood East Park, and trail grading for Orono Trail. The projects for the coming month will include planting 100 boulevard trees in Westwood and about 200 trees at the new City Hall site, disposal of the silica sand from Gary Street, starting the City Hall irrigation system, and finishing the site grading for landscaping at the New City Hall. Pat Klaers informed the Commission of a meeting he had with Elk River Country Club regarding issues of a shared entrance, a property exchange and/or possibly the Country Club purchasing some City park property. Representatives of the Country Club will present a proposal to the City in early June. Pat Klaers discussed issues regarding the new City Hall property, particularly the area south of Orono Parkway and the old E & 0 Tool property area west of Gary Street. He asked the Commission to give some though to these areas and also to the future traffic patterns for Orono Road and Gary Street. Pat also recommended that the City • continue efforts to purchase the parking area from the Sherburne County Fair Board. 10.1.Oak Trees 44' i Park & Recreation Commission Minutes Page 4 May 5, 1993 Chair Anderson presented an item from Commissioner Rolfe Anderson proposing an ordinance banning the cutting of oak trees during May, June, and July. Pat Klaers indicated that developers were already restricted to the trees that could be cut in a development. Phil Hale added that newspaper articles have appeared in the City newsletter, the local paper, and countless other publications warning people of the spread of oak wilt. It was the consensus of the Commission that further action would be unnecessary. 11. Adjournment There being no further business, COMMISSIONER DANA ANDERSON MOVED TO ADJOURN THE MEETING. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the Elk River Park and Recreation Commission adjourned at 10:30 p.m. Respectfully submitted, (3)....1.1;4226 Izta • Phil Hals Street/Park Superintendent •