3.1. LIB MIN 03-24-2015 MEETING OF ELK RIVER PUBLIC LIBRARY BOARD
DATE:January 20, 2015 TIME: 5:00 PM LOCATION: Elk River Library
Board Members Present: Jayne Dietz, Mary Eberley, Willie Jackson and Sarah Holmgren
Board Members Absent: All Present
Others Present: William Hollerich- Library Services Coordinator, Ryan McCormick-Patron
Services Supervisor, Counsel Person, Jerry Olsen
1. CALL MEETING TO ORDER
Pursuant to due call and notice thereof, the meeting of the Elk River Public Library
Board was called to order at 5:00 PM by Jayne Dietz.
2. CONSIDER AGENDA
Mary Eberley MOVED and Sarah Holmgren SECONDED to Consider Agenda, Motion
Passed 4 to 0.
3. CONSENT AGENDA
3.1 Secretary's Report
• November 18, 2014, Regular Meeting Minutes
3.2 Treasurer's Report
• November 2014, Revenue & Expense Reports
Mary Eberly MOVED and Sarah Holmgren SECONDED to Consent Agenda. Motion
Passed 4 to 0.
4. OPEN FORUM: No residents and guest.
5. VISITORS
5.1 Cal Portner, City Administrator. He addressed the roles of the City of Elk River
Staff and the Library Board.
6. GENERAL BUSINESS
6.1 Librarian's Report:
Will gave update on winter reading programs. AARP will be using Community Room from
Feb 1-April 15, 2015 from 9:30-12:30 on Tuesdays and Thursdays for the AARP Tax Aid
Program. Friends of the Library are under new leadership.
6.2 Regional Supervisor's Report: Ryan McCormick substituted for Brandi, who
is just returning from medical leave. GRRL Board of Trustees meeting tonight. The GRRL
is planning to have the new Executive director in place by April 2015. GRRL has purchased
access to Ancestory.com and Lynda.com.
6.3 Old Business
• Fireplace update: Board viewed new fireplace insert and all were in
agreement to add another insert. Tim Simon will be contacted by Will to
purchase an additional insert.
Grounds Update: Jayne shared emails from Michael Hecker, the city is
obtaining bids for the replacement of concrete and asphalt. Michael will
be invited to attend the March meeting to present bids to the board. A
January 20, 2015 Page 1
decision will need to be made at the March, although a possible April
meeting may be needed to decide on which bids to accept.
6.4 New Business
• Mary has been appointed to the GRRL Board and will be attending the
meeting tonight.
• Mary made a motion and Willie SECONDED and motion passed 4 to 0 to
approve meeting dates for 2015 as follows: 3/24, 5/26, 7/28, 9/22,
11/17.Will to fill out paperwork needed to change meeting date from
11/24 to 11/17.
• Mary Eberly made motion and Sarah SECONDED and motion passed 4
to 0 that Jayne Dietz would continue as board chair and Sarah Holmgren
would become secretary.
• The date for the volunteer dinner is Thursday, March 5, 2015 at
Rockwoods, time TBD.
7. ADJOURNMENT
Mary Eberly MOVED and Sarah Holmgren SECONDED to Adjourn
Motion Passed 4 to 0 at 6:05 PM
Respectfully submitted,
Sarah Holmgren
Library Board Secretary
Tina Allard, City Clerk Jayne Dietz, Library Board Chair
January 20, 2015 Page 2