PRSR AGENDA MEMO 10-13-1993 ty of TO: PARK & RECREATION COMMISSION
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River FROM: PAT KLAERS, CITY /ADMIINISTRATOR
DATE: OCTOBER 6, 1993
SUBJECT: AGENDA MEMO FOR.•OTOBER 13, 1993
5. GUIDELINES FOR USAGE OF RECREATION FACILITIES
At the last Commission meeting, 728 Recreation
Coordinator, Jeff Asfahl, was in attendance and
distributed the proposed guidelines for usage of 728 Area
recreation field facilities . These proposed guidelines
are attached for your reference. Jeff will be in
attendance at this meeting to further discuss these
guidelines. One of Jeff ' s goals is to have the Commission
approve a set of guidelines that can then be forwarded to
the City Council and School Board for their consideration.
6 . PROPOSED CIVIC CENTER
Attached for your review is the draft concept of the
proposed civic center that was distributed at the
• September Commission meeting. I am not sure if this is
the current or old proposal . Chair Dave Anderson
anticipates visiting with Jeff Gongoll, who is the Chair
of the Civic Center Committee, in order to obtain more
information on the proposal. Up to date information on
the proposal will help the Commission in providing
appropriate feedback to the Civic Center Committee.
7 . COMMUNITY SURVEY
Prior to any funds being spent by the City on an
architectural proposal for a civic center, and, prior to
any civic center proposal being submitted to the voters, a
community survey needs to be completed to determine what
the citizens feel are appropriate facilities for a civic
center and what they are willing to pay for such a
project. The City Council has indicated it is willing to
finance an update of the 1989-90 community survey in order
to obtain further community input on a civic center
proposal . The 1993-94 survey received some discussion at
the last Commission meeting, but more details need to be
discussed by the Commission on the questions which require
feedback from the community. Again, Dave Anderson may
have some information from Jeff Gongoll on the timing of a
• community survey.
P.O. Box 490 • 13065 Orono Parkway • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425
• 8. WOODLAND TRAILS PARK DEVELOPMENT
In September, the Commission took a tour of the Woodland
Trails Park. A LAWCON Grant has been obtained for some
development activities in this park. Attached for your
information are some financial figures on the park
proposal and some maps of this park area. The Commission
should further discuss with Phil Hals the timing of the
improvements and specifically what improvements should be
financed within the grant proposal and the City's matching
requirement and which components of the park improvement
project should be funded outside of the grant program.
The grant program carries with it some restrictions and it
may be to the City' s benefit to exclude the entry road
from part of the grant project and finance that component
of the improvement project exclusively with City funds .
This would provide us with more flexibility when and if
this road needs to be realigned. Discussion by the
Commission also needs to take place regarding the existing
house and garage on the Nord property.
9 . DISCUSS LEGAL OPINION ON SALE OF DEDICATED PARK PROPERTY
I have obtained some information from the City Attorney
regarding the disposal of park dedicated property. In
• general, it is extremely difficult for the City to dispose
of property that is obtained through the park dedication
process . If property is obtained from another method,
such as through an outlot designation on a plat, or if
land is simply given to the City in lieu of park
dedication and not carry any of the park dedication formal
requirements, then the City has much more flexibility in
use of the land, disposal of the land, or exchanging
property. Either Phil or I will be in attendance at the
October 13, meeting to provide the Commission with a
verbal update on this agenda item.
11 . OTHER BUSINESS
a. Invite Orono Lake Addition Residents to November
Meeting - Discussion has taken place about the
timing to invite the neighbors around City Hall to a
Commission meeting to discuss the development of the
3 .5 acre site in the southeast corner of the City
Hall property. I think it is an overall goal of the
City to have some development activity take place in
this area in 1994 .
b. Commissioner Terms and Vacancies in 1993 - The
• terms of Commissioners Clair Olson, Dave Anderson,
and Sue Daleiden expire at the end of 1993. At a
joint City Council/Park and Recreation Commission
. meeting it was determined that the best time to
advertise for vacancies on the Commission is before
the Christmas holidays and after Labor Day. It is
anticipated that the City Council will discuss the
request for reappointment letters from Sue, Clair,
and Dave at the 10/11/93 meeting and that either Phil
or I will be able to provide the Commission with an
update on this topic at its meeting on 10/13/93 .
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