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13.0. PRSR 04-13-1994 ty lof MEMORANDUM k • River TO: PARK AND RECREATION COMM. FROM: STEPHEN ROHLF, BUILDING AND ZONING ADMINISTRATOR DATE: MARCH 28, 1994 SUBJECT: COMMUNITY ATHLETICS The subject of community athletics can not be confined to within the boundaries of the City of Elk River. Participation in youth, junior varsity, varsity, and adult athletic activities all draw from a larger area, the entire School District. Within the School District, twenty (20) governmental jurisdictions exist; five (5) counties, seven (7) cities, and eight (8) townships. Coordination amongst these entities regarding community athletics is essential. In a 1989 survey conducted by Decision Resources, Ltd. for the City of Elk River, sixty-one percent (61%) of our residents favored a joint agreement with the School • District on youth athletics. The City of Elk River is centrally located within the School District (see the attached School District map). Because of this, most of the schools and, consequently, most of the community athletic facilities are located in Elk River. This situation has led to two criticisms. The criticism outside of Elk River is that other communities within the School District are deprived of local community athletic facilities. The criticism from within Elk River is that Elk River is doing more than its share for community athletics. The feeling is that community athletic facilities developed by the City of Elk River serve a need for more than just our citizens and the land for these facilities is taken out of our tax base. Communities that have a desire and the means to develop community athletic facilities in their areas should be encouraged to do so. Communities that do not provide their share of these facilities should support the efforts of the communities that do. This leads us to the question at hand, "What is Elk River's fair share?" • Included with this memo are worksheets on each sport to aid in projecting the ultimate number of athletic facilities that will be needed for the City's P.O. Box 490 • 13065 Orono Parkway • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425 Community Athletics Page 2 March 28, 1994 • population at full development, and how much land they will require. The numbers on the worksheets were compiled by Jeff Asfahl, 728 Area Recreation Coordinator, Phil Hals, and myself. The Park and Recreation Commission should adjust these numbers, if they disagree. On the worksheets, the number of current facilities (School District wide) was divided by the total School District population to get a local ratio of facilities per capita. A local ratio was used instead of the national standard because of the nearly unanimous satisfaction with the level of service provided by youth athletic programs identified in the 1989 Decision Resources survey. This ratio was adjusted if the number of existing facilities did not meet the current demand. Demand for facilities may rise or fall in the future depending on interest in the particular sport. The local ratio should be analyzed periodically. The local ratio was then used to determine Elk River's total need for facilities for each sport at full development or full population. For the purposes of this exercise, Elk River's full population was estimated at 40,000 people. A more exact number will be developed in the near future as part of a Comprehensive Plan update. The community athletics worksheets should be adjusted using • this more exact population estimate, when it is available. For this exercise, it was assumed that no athletic facilities would be developed by any of the five (5) counties within the School District. However, school facilities play a major roll in community athletics, therefore, the existing school facilities must be added to the equation. Since all communities helped to pay for these facilities, all communities should get a proportionate share of the school facilities credited against their need. Staff suggests using the percentage each communities is of the total School District population (see the attached sheet titled "Population in School District"). Although this method does not account for differences in tax base (some communities have more industrial and commercial businesses than others) using a straight population percentage more accurately accounts for the demands placed on schools by each community and is an easy method to use. Elk River's current facilities were figured by adding up those facilities developed and owned by the City, one-half credit for those co-developed by the City and School District, and credit for thirty-nine (39%) of the facilities solely owned by the School District. Elk River's current facilities were then • subtracted from Elk River's total need and additional facilities needed for full population were identified. p&r-ca.doc Community Athletics Page 3 March 28, 1994 • The School District's future facilities will offset some of the City's additional facility needs. Since the School District has no firm projected number for future facilities, a guess at how many they will provide has to be made. Staff feels new schools will be built with enough athletic facilities to accommodate school needs only. Therefore, staff is estimating that the City's additional facility needs will be met by school facilities at half the current rate. The number of additional City facilities needed were adjusted by this factor. The amount of additional land required for the particular athletic activity at full population was then calculated. The above described process was meant to give the Park and Recreation Commission a rough idea of how many acres of land they should plan on acquiring for community athletics. Acquisition must be a priority while land is still available. However, these worksheets (specifically the local ratio) can aid in determining the timing of developing additional facilities. Elk River's population was 6,785 in the 1980 census, 11,143 in the 1990 census, and 12,060 in the 1993 School Census. Staff believes growth of at • least this rate will continue through this millennium. The 1990 Elk River Focus Area Studies projected Elk River's population in the year 2,000 at 15,000 - 18,000. This should give you some idea of how many facilities will be needed in the near future. RECOMMENDATIONS 1. REVIEW THE CITY'S PROJECTED NEED FOR COMMUNITY ATHLETIC FACILITIES PERIODICALLY (AT LEAST EVERY FIVE YEARS) BASED ON CHANGES IN THE DEMAND TREND (LOCAL RATIO) FOR EACH SPECIFIC TYPE OF FACILITY, THE DEVELOPMENT OF NEW SCHOOL FACILITIES, PARTICIPATION IN THE DEVELOPMENT OF FACILITIES BY THE VARIOUS ATHLETIC ASSOCIATIONS, AND NEW PROJECTED POPULATION ESTIMATES (CHANGES IN THE CITY'S COMPREHENSIVE PLAN). 2. MAKE ACQUISITION OF LAND FOR COMMUNITY ATHLETIC FACILITIES TO ACCOMMODATE ELK RIVER'S FULL DEVELOPMENT POPULATION A PRIORITY. ALSO, ANTICIPATE USAGE SO THAT THE DEVELOPMENT OF FACILITIES IS NOT • LAGGING TOO FAR BEHIND THE CURRENT DEMAND. p&r-ca.doc Community Athletics Page 4 March 28, 1994 • 3. TAKE ADVANTAGE OF THE EFFICIENCY OF CO-DEVELOPMENT OF FACILITIES WHENEVER POSSIBLE, I.E., WHEN A NEW SCHOOL IS BUILT. 4. COOPERATE IN THE CREATION OF A SINGLE ENTITY RESPONSIBLE FOR THE ADMINISTRATION OF COMMUNITY ATHLETIC FACILITIES THROUGHOUT THE ENTIRE SCHOOL DISTRICT (DEVELOPMENT, MAINTENANCE, AND SCHEDULING OF FACILITIES). THIS ENTITY WOULD LOGICALLY BE THE 728 AREA RECREATION OFFICE. EACH PARTICIPATING JURISDICTION SHOULD HAVE REPRESENTATION ON THIS GOVERNING BODY AND CONTRIBUTE (BASED ON POPULATION) ITS SHARE OF THE COST FOR COMMUNITY ATHLETICS WITH: FACILITIES, CASH, EQUIPMENT, STAFF TIME, OR A COMBINATION OF THESE. STAFF SUPPORTS THE IDEA OF RESIDENTS FROM A NON-PARTICIPATING JURISDICTION PAYING A HIGHER USAGE FEE. 5. HOST A JOINT MEETING WITH APPROPRIATE BOARDS FROM THE OTHER JURISDICTIONS, THE SCHOOL DISTRICT, AND THE • VARIOUS ATHLETIC ASSOCIATIONS TO DISCUSS THE FUTURE OF COMMUNITY ATHLETICS. • p&r-ca.doc POPULATION IN SCHOOL DISTRICT (1993 CENSUS) • POPULATION PERCENT OF POP. TOTAL PERCENT JURISDICTION UNDER 21 UNDER 21 POPULATION ( OF TOTAL CITY OF ALBERTVILLE 5 .04% 14 .04% BLADWIN TOWNSHIP 1 0 7 .02% BIG LAKE TOWNSHIP 937 8.21% 2375 7.73% BURNS TOWNSHIP 279 2.44% 896 2.91% CITY OF DAYTON 211 1.84% 704 2.29% CITY OF ELK RIVER 4,418 38.72% 12,060 39.26% FRANKFORT TOWNSHIP 291 2.55% 740 2.40% HASSAN TOWNSHIP 695 6.09% 1,906 6.20% LIVONIA TOWNSHIP 965 8.42% 2,535 8.25% ORROCK TOWNSHIP 94 .82% 268 .87% ,ITY OF OTSEGO 1,693 14.83% 4,497 14.64% CITY OF RAMSEY 792 6.94% 2,070 6.73% CITY OF ROGERS 275 2.41% 862 2.80% STANFORD TOWNSHIP 0 0 1 0 CITY OF ZIMMERMAN 753 6.60% 1,781 5.79% TOTAL 11,409 30,716 NOTE: INDEPENDENT SCHOOL DISTRICT 728 INCLUDES PARTS OF FIVE COUNTIES: ANOKA, HENNEPIN, ISANTI, SHERBURNE AND WRIGHT. • 2 o H Cal H ■d n 3- D-') > q n In A w N r y no C I w 'w a w 0 z �1 A a.1/4e m w G 1 r s 75 a"tzl �� b o OCD t Fn 0 - bZ Fn H A b a• fi . 00 x F'- O O H C O 0 et R (D rn rr H > a \ n CD On mO N N C H g 0 `C 54r•r rr 0 HCOO • 0 C+9 a z ■ `C C I ^, ' Dcw G ro " -4 6 t Fr '0 I O - t D a. 0 • ) A CD U r•t C O CO fD rr W O F4 rr 9 H C 0 HI co N...� H t-t 9 2 a �t r7 H H H a. 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Ca. // Trail s orfa -;a, I ,,,__.._._- _._.- • • o NLLAK£W1F • £e I 4-. . _•c r r a o iI . Independent School District 72 p ► V 245TH SA 8 CO RD in /ice = CO RD 45 Vera H. Burgoyne It ZI M M ERMA EL M. _ Manager of Transportation ___ Elk River Area School District a u :o C4• RD 36 237TH t t-, AVE , 400 School Street `C' Elk River. Minnesota 55330 = Office: (612)241-3400, ext. 110 — CO RD — III Fax: (612)241-3407 e/acs I HERBURNE CO. = OLAKE o ?24 >_ 221S7 AVE CO RD 218 T,t4' tg 2197H • I CO ELK RIVER / NORRIS LK RD / ! ' .• `1 r'€ I y k0 az 't # GOOSf • 209TH AvE I e coast CO RD 33 s MEADOWVA E ELE RD 33 1 In O 0 N et " a �\ ,N1 ea. Co. RD A �'0J a TN%K • LAKfR£L �' ¢ �, I tf LAKE Q BASS o o VIKING BLVD CO RD 22 LAK£ u - .. .. • FYI 0• `L/ 192ND AvE -- - gi ANOKA CO. �'� • b S RIVEF 4 1 c /08 32 • • w,.: o J o NANDK ELEM. 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