4.7. SR 02-22-2000'~ity of
iver
MEMOIL NDUM
Item #4;7.
TO:
FROM:
DATE:
Mayor & City Council
Pat Klaers, City Administrator
February 22, 2000
SUBJECT: Utilities Commission Update
Councilmember John Dietz is the City Council representative on the Elk
River Municipal Utilities Commission. At this February 22, 2000, City
Council meeting, John is scheduled to provide the council with an update on
January and February Utilities activities. Attached for your review are the
draft minutes from the February 15, 2000, Utilities Commission meeting.
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
FEB-I?-O0 08:4TAM FRO~ELK RIVER UTILITIES 61244160gg T-418 P,01/03 F-54Z
ELK RIVER MUNICIPAL UTILITIES
REGULAR MEETING OF THE
UTILITIES COMMISSION
February 15, 2000
Elk River Utilities Offices
Members Present: President, James Tralle; Vice Chairman, John Dietz; Trustee, George
Zabee
Staff Present: Bryan Adams, General Manager; Glenn Sundeen, Line Superintendent;
Robert McCartney, Water Superintendent; David Berg, Water Superintendent; Patricia
Hemza, Office Manager
1. Call meeting to order at 4:00 P.M, February 15. 2000
Consider Utilities A~enda
Jotm Dietz moved to approve the Agenda, with one additional item by Bryan
Adams under Other Business. George Zabee seconded tlae motion. Motion
carded 3-0.
Consider Consent Agen¢~a.
John Dietz moved to approve the Agenda as follows:
Check Register
Sales and Production Reports
Review Vehicle and Equipr~ent
Commission reviewed the vehicle and equipment lists with Staff'. No action
necessary.
5.2 Review Monitoring Charges for Sewer Lift Stations
Bryan Adams reviewed the Monitoring Charges for the Sewer Lift Stations with
the Commission. John Dietz directed Bryan to forward the information to the
City.
FEB-I?-OO 08:4?AMFROM-ELK RIVER UTILITIES B12441Bogg T-418 P.02/03 F-54Z
Page 2
Regular meeting of the Elk River Municipal Utilities Commission
February 15, 2000
6.1 Revigw and Con.~ider Bid Tabulation for Electric Wire Bids
On February 9, 2000, bids were received to supply and deliver approximately
132,500 feet of electric wire for 2000 construction projects. Staff prepared a
bid tabulation for Commission review, along with recommendations.
John Dietz moved to approve the purchase as follows:
7500 LF 500 MCM
40000 LF 4/0 UP.D Cable
60000 LF 1/0 URD Cable
10000 LF Brenau 600 V Cable
15000 LF Converse 600 V Cable
10000 LT Sweetbrair 600 V Cable
Border States
Burmeister Electric
Wesco
Wesco
Wesco
Wesco
to eliminate bids from King Wire and Resco, because of qualified bids,
fluctuations in their quoted prices, time restraints and non-conformance
to specifications.
George Zabee seconded the motion. Motion carried 3-0.
6.2 Review Annual_Report tO Cit~Council
Bryan Adams presented the 1999 Annual Report to City Council for Commission
review and consideration, Specific major accomplishments of 1999 and goals for
2000 were reviewed.
6.3 Review. .Revised Safety Manual
Bryan Adams presented to Commission the revised and up-dared Safety Manual.
Discussion followed with comments from Glenn Sundeen and Bryan Adams,
6.4 Review Air (~9nditioningl,oad. Control
A report prepared by Vance Zehringer, was reviewed and discussed. The report
contained a Situation Analysis addressing the air conditioning program, with
options to be considered. After lengthy consideration, Bryan Adams suggested
fl~at two years of education for consumers including advertising, brochures and
bill stuffers be implemented, with promotion of heat pumps. At the end of two
years the situation will again be reviewed,
FEB-I?-O0 OB:48AMFROM-ELK RIVER UTILITIES 612441809g T-41g P.03/03 F-54Z
Page 3
Regular meeting ofthe Elk River Municipa! Utilities Commission
February l5,2000
6.5 Review APPA Campaign for Real Competitioll
American Public Power Association has requested a $500.00 special assessment
the Campaign for Real Competition, an effort to address market power issues.
Staff recommends supporting the program. James Tralle added his support.
James Tralle moved to approve payment of the $500.00 special assessment to
American Public Power Association. George Zabee seconded the morion.
Motion carried 3-0.
Oth0r
Bryan Adams presented a Draft of Amendment to All Requirements Contract and
Schedule V in regard to our purchased power. Terms and conditions were discussed.
Action will be taken at a future meeting when the Contract is finalized.
James Tralle presented a gift to Robert McCartney, recognizing his retirement after
nearly 33 years of loyal service to the Elk River Municipal Utilities. Congratulations
followed, noting that his presence will be missed by the Utilities.
The next scheduled meeting of the Elk River Municipal Utilities Commission will be
March 14, 2000.
James Tralle moved to adjourn the February 15, 2000 meeting of the Elk River
Municipal Utilities Commission. George Zabee seconded the motion. Motion
can'ied 3-0.
The February 15, 2000 meeting of the Elk River Municipal Utilities Commission
adjourned at 5:10 P.M.
Respectfully submitted,
Patricia Hemza
Office Manager