5.0. PRSR 02-07-1990 •icyof River
Elk
TO: PARK AND RECREATION
FROM: PAT KLAERS, CITY A►„ " l TRATOR
DATE: JANUARY 31, 1990 >1--
SUBJECT: PARK & RECREATIONAL MEETING
February 7 , 1990
The next Park and Recreation Commission meeting is scheduled
for Wednesday, February 7 , 1990 y at 7 :00 p.m. at the Elk River
.City Hall conference. room. Attached for your information are
the draft 1/3/90' Park and Recreation Commission minutes .
The community survey results are going to be presented to the
Mayor and City Council at its 2/5/90 meeting. This meeting
will be held at Parker School in the Music Room at 7 :00 p.m.
All Park and Recreations Commissions are encouraged. to attend.
The main agenda item for the next Park and Recreational meeting
will be a discussion with Bill Sanders on the status of the
Master Parks and Recreation Plan. Discussion should center on
`` how the relevant information from the Community Survey can be
• incorporated into the plan. For example, if it is accepted by
the Park and Recreation Commission that the community needs
more 3 to 5 acre neighborhood parks or more walking trails or
more flat open recreation areas; than the City is going to have
to incorporate those goals into the Master Parks and Recreation
Plan and set a course so that those goals
can be achieved. At
the last meeting, the Commission provided Mr.
Sanders with some
feedback on the preliminary draft that was distributed in
November, 1989 . It is assumed that Mr. Sanders will have
another progress report on; this document for the Commission at
this meeting.
The City has just recently obtained the aerial photos for
Hillside Park and Woodland Trails Park. This information has
been relayed to Mr. Sanders. Mr. Sanders has been authorized
to do two focus area studies on these parks. Currently, these
two areas are the only large undeveloped parks within the city
and present a tremendous opportunity for the city to help
fulfill some of the needs within the community. Eventually the
focus area studies should lead the city into submitting grant
applications for financial assistance to improve these parks .
I do not believe" that Mr. Sanders will have any progress
reports to present to the commission on these two areas, but he
may be able to present his overall ideas on how he is going to
proceed with developing the plans.
•
(over)
720 Dodge Avenue N.W., Elk River, Minnesota 55330 (612) 441-7420
Park & Recreational Mfg. Page 2
1/31/90
STAFF UPDATES:
I believe that Phil and Charlie will have some information for
the Commission on winter park and recreation activities, status
of the skating rinks and status of the cross county ski trails.
I would like to discuss the Lake Orono Home Association request
regarding rules and regulations at Orono Lake. Please see my
last memo to the Commission dated 12/20/89 on this issue.
Additionally, I would like to discuss with the Commission: 1 . )
the progress the city is making on the development of a capital
improvement program, which will require Park and Recreation
Commission input; 2. ) the status of the Community Center Task
Force; 3. ) an update on the city' s purchase of the Burlington
Northern abandoned railroad bed; 4. ) the city' s progress in
purchasing tax delinquent parcels in Barrington Place, which
may be developed into a small neighborhood park; and 5 . ) the
possible purchase of some property around the Elk River on the
west side of the city from Mr. Bill Gagne. Additionally, as
always, I will be happy to discuss with the Commission any
other issues of interest. •
49 PARKS
--- Provides for the overall planning, management, and
administrative activities of the park facilities. Included
is the preparation and distribution of information
regarding the acquisition and development of facilities .
--- Provides for the maintenance and improvement of park and
recreational facilities , including grounds and park
buildings . The program includes the maintenance of skating
rinks, athletic fields and community parks.
1990 BUDGET COMPARED WITH 1989 BUDGET
This departmental budget continues to change and evolve as the
park needs in the community change and evolve. This
departmental budget calls for expenditures in 1990 in the
amount of $74,200. This is a $26 , 500 , or an approximately
55 . 5% increase over the adopted 1989 amount . This 1990
proposal relates favorably to the 1988 actual expenses.
The $26, 500 increase in 1990 over the adopted 1989 amount is
located throughout the budget . $20,000 of the $26 , 500 increase
is identified in two different line items. Both of these
expenses are directly offset by new revenues identified in the
IIIrevenues section of the General Fund budget . These $20,000
worth of revenues are generated by the landfill funds that are
available for General Fund purposes. These two expenditures of
$10,000 each are for garbage collection in all of the City
parks and in the Central Business District on a year round
basis and $10,000 for Capital Outlay projects that are of an
unknown nature at this time. Any such improvements that are
requested by the Park and Recreation Commission would have to
be authorized by the City Council . The remaining increases
( $6,000 ) are located throughout the budget and are associated
to increasing costs of services including wages and benefits
- for the employees. Ten percent of the total street crew time
is associated with park maintenance. The parks budget
represents approximately 3% of the total City General Fund
expenditures . Additionally, other Park Capital Outlay expenses
can be financed through park dedication funds.
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III49 PARKS
1987 1988 1989 1990
' ACTUAL ACTUAL ADOPTED PROPOSED
------------------------- _____ _________________________=______
PERSONAL SERVICES $11 , 389 $38, 479 $24, 000 $26, 350
SUPPLIES AND CHARGES 2, 493 13099 10, 500 1'7)2, 000
CONTRACTUAL SERVICES 7, 570 10, 250 8, 100 20, 550
OTHER CHARGES 0 0 100 300
CAPITAL OUTLAY 1 , 160 10, 773 5, 000 15, 000
$22, 612 $72, 701 $47, 700 $74, 200
__ __ ___
- EXPENDITURE ANALYSIS -
PERSONAL SERVICES
Regular Salaries ( 10%) $19, 700
Overtime Salaries ( 10%) 0
Part Time Salaries ( 10%) 1 , 000
Employee Pensions ( 10%) 2, 450
Employee Insurance (10%) 3, 200 $26, 350 4110 PLIES AND CHARGES
7]perating Supplies 10, 000
Motor Fuels & Lubricants 2, 000 12, 000
CONTRACTUAL SERVICES
Publishing & Printing 100
Garbage Service 10, 000 ��
Equipment Rental 5, 000
Utilities 450
Other Rental 5, 000 20, 550
_
OTHER CHARGES
Conferences & Schools 300 300
CAPITAL OUTLAY
Improvement Projects 10, 000
Land 5,000 15, 000
$74, 200
__
S
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50 RECREATION
411 --- Most of this fund is a direct transfer to the school
sponsored Community Education Department which provides for
the operation of a variety of participative recreational
activities either on an organized or ad hoc basis .
1990 BUDGET COMPARED WITH 1989 BUDGET
The 1990 budget of $107 ,250 is approximately 20. 5% more than
the adopted 1989 amount . The increase in the 1990 proposal is
$18,250 more than the adopted 1989 amount . Almost the entire
increase in this proposed Recreation budget is for Contractual
Services. $9,000 of the proposed increase is within the
Community Education program based on the Senior Citizen
Coordinator becoming a full time employee. The other increase
of $6 , 500 is under Professional Services for the Park
Consultant who has been hired to do a Parks Master Plan. The
other $2,000 increase is under the Softball Supplies and
Charges for additional safety related items . Five percent of
the total street crew time is associated with recreational
activities . It should be noted that the $9, 700 Capital Outlay
item is for the City annual payment for the softball lighting
which is directly offset by revenue from the Softball
Organization.
111
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411
50 RECREATION
1987 1988 1989 1990
ACTUAL ACTUAL ADOPTED PROPOSED
= __=_________=_____=____________
PERSONAL SERVICES $0 $2, 121 $12, 000 $12, 750
SUPPLIES & CHARGES 0 5, 337 6, 000 8, 000
CONTRACTUAL SERVICES 28, 500 56, 475 61 , 300 76, 800
CAPITAL OUTLAY 0 30, 173 9, 700 9, 700
$28, 500 $94, 106 $89, 000 $107, 250
=========
- EXPENDITURE ANALYSIS -
PERSONAL SERVICES
Regular Salaries (5%) $9, 850
Part Time Salaries (5%) 150
Employee Pensions (5%) 1 , 200
Employee Insurance (5%) 1 , 550 $12° 750
SUPPLIES AND CHARGES
lkftball 7, 500
scellaneous 500 8, 000
CONTRACTUAL SERVICES
Professional Services 12, 500
Hockey Program 3, 000
Community Education 61 , 300 76, 800
CAPITAL OUTLAY
•
Equipment 9, 700 9, 700
$107, 250
Ilk
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