4.4. SR 04-06-2015Request for Action
To
Item Number
Mayor and City Council
4.4
Agenda Section
Meeting Date
Prepared by
Consent
April 6, 2015
Jessica Miller, Executive Secretary /Deputy City
Clerk
Item Description
Reviewed by
Special Event Permit — Zylstra Harley Davidson
Tina Allard, City Clerk
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve, by motion, the special event permit for Zylstra Harley Davidson to hold special events as
shown on Exhibit A in 2015 with the following conditions:
1. The event planner is required to notify surrounding businesses, residents, and organizations. The city
will provide a template of the notice that must be distributed and a list of property owners to notify.
The event planner must submit an affidavit that the notice was distributed.
2. Inspection of the outside area will take place prior to each outside event when there is a tent.
Applicant must contact the fire marshal at 763.635.1110 for an inspection after the tent area has been
set up.
3. The tent shall be removed within one day of the event and the site returned to its previous condition.
4. Event parking may not obstruct public roadways or render them unsafe for vehicle or pedestrian
traffic.
5. If traffic becomes a problem around the temporary site, the area shall be delineated with a barrier to
restrict traffic.
6. No electrical services shall be across any drive or walking surface.
7. All temporary signs shall receive a permit prior to display.
8. Alcohol sales /service must comply with all applicable local and state laws.
Background /Discussion
Zylstra Harley Davidson has submitted an application to hold special events on numerous dates in 2015.
Exhibit A lists details about each event. All events take place entirely on Zylstra Harley Davidson
property and no road closures or additional city services are proposed.
Financial Impact
None
Attachments
■ Exhibit A — 2015 special event list
AR
Zyistra barley- Davidson
Special Events Schedule
Updated: Thursday, February 19, 20:15
Exhibit A
2015
March 14-
St. Patricks day Event
Hours: 11 -4
Participants: 100
Staff: 30
March 21-
Spring Open louse
Hours: 12 -4
Participants: 2.00
Staff: 30
April 4-
Lunch with the Easter Bunny
Hours: 11. -1
Participants: 150
Staff: 30
May 16-
Armed Forces Event
HOWS: 11 -2
Participants: 100
Staff: 30
May 23-
Spring HOG Roast- "rent (outdoors) needs
inspection by Fire Marshal.
HOINS: 11 -4
Participants: 300
Volunteers: 20
Staff: 30
May 30-
Demo Days
Hours: 11 -3
Participants: 150
Staff: 30
June 6-
Fashion Show
flours: 11 -2
Participants: 80
Staff: 30
July 4
All American Celebration
Hours: 11 -3
Participants: 150
Staff: 30
July 11-
Zylstra Throw down Wrestling Match Tent
(outdoors) needs inspection by Fire Marshal
Hours: 12-4
Participants: 200
Staff: 30
July Is-
Demo Days
Hours: 11 -3
Participants: 150
Staff: 30
August I-
Too Broke for Sturgis -lent• needs inspection
Hours: 11 -3
Participants: 200
Staff: 30
August 22-
.11'" Annual Breast Cancer Ride- Tent
(outdoors) needs inspection by Fire Marshal.
Hours: 9 -1
Participants: 350
Volunteers: 50
Staff: 30
September 19-
Fall HUG RoastTent (outdoors) needs
inspection by Fire Marshal.
Hours: 11 -5
Participant;: 400
Volunteers: 25
Staff: 30
October3l
Haunted House
Hours: 11 -5
Participants: 150
Volunteers: 5
Staff: 30
November 28-
Blacker Saturday
Hours: 9 -5
Participants: 150
Staff: 30
Dates: December 5,12,19
Santa Saturday
Hours: 12-3
Participants: 150
Staff: 30