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05-17-2006 ECC MINMembers PiY Vi'µ n. rf^ V Rachel MU V ip i i g e g brS f,` rne County Commissioner, Members Absent.- Arnie He ,p! r a k`• • A 1 C k n '`" rP i n t Energy, Stephan! died, is .. / 1 a'P; 4i v,. 171 h ,xi, psi;" 9 "V. iV ? , �" r is i i '!5 " Illil Staff Pres n Held! Steinmetz, ' - W " � Haug, William .` d ze c " l ,,a Leesberg, Nicola Blake-Bradley f • ; k ri ^^ ' !, Y .ti . k �1, ,�; Ir r r na 1� ,� i . r•i Y (agenda items numbered as they were listed on the agenda) No changes to the agenda. agenda was approved as submitted. The February minutes could not be approved at the last meeting because of lack of a quorum. No changes to the minutes. Both sets of minutes were approved as submitted. Jennifer Anderson - Tuttle and Mohammed Lawal were present to discuss the LEED certification plans (architecture) for the new library. Wallace (Wally) Jensen and Chris Nelson were present from KFl to discuss the technical aspects of the mechanics and engineering (toward the LEED certification). Jennifer and Chris gave a presentation of the progress they have made toward the project. Jennifer stated that the proposed library is attempting to obtain LEED certification at the Platinum level (most prestigious scoring mechanism). In order for the library to get certified, it needs to score between 52 and 69 points on a scale which derived from six categories. The following is a brief over-view of the six categories, etc. from the presentation: * Sustainable Sites (14 pts. Possible... trying for 11 pts.) o Deals with site selection which allows for connection to alternative transportation, public transportation, bike storage and changing facilities, permeable parking lot, green space maintenance, high albedo roof, and reduced site lighting * Water Efficiency (5 pts. Possible... trying for all five pts.) o Deals with water efficient landscaping, water use reduction, and innovative wastewater techniques (i.e. low flow water fixtures) ® Energy and Atmosphere (17 pts possible.. trying for 12) • Deals with heating and cooling of the building using energy efficient systems, renewable energy, and green power.., several options were discussed including (but not limited to) a dual fuel heating system, fan cooling systems, and energy recovery units • Discussion revolved around pre-tempered air, sub-metering and renewable energy (wind). Chris stated that no additional, supplemental heat sources will be necessary. • A side-bar discussion focused upon tax incentives/credits that might be available to the City. Tradability of credits was also discussed. * Materials & Resources (13 pts possible.. trying for 10) o Deals with waste reduction, reuse of materials, and recycling all available products (or using recycled products) as well as using locally produced, renewable materials. The three points that the City cannot try to obtain deal with building reuse since this is new construction. o Jennifer stated that construction waste management will be built directly into the bid proposal * Indoor Environmental Quality (15 pts possible... trying for all 15) o Deals mainly with ventilation and low VOC emitting materials, but also with lighting (daylight, shading, etc.) and comfort levels (temps) A comment was made that the shading will have to be automated or there will likely be problems (since each person perceives things differently. * Innovation in Design (5 pts possible... trying for all 5) o Deals with specific topics regarding design innovation and gives credit for having LEED accredited professionals (staff) Examples of topics included: public education components, energy conservation library reference collection, green cleaning contract, City's overall commitment to energy conservation (energy city, energy commission, etc.) Jennifer stated that they are still in the schematic design stage of the planning for th library and added (when asked) that the number of points being proposed may chany� depending upon feasibility/cost, etc. She stated that every project that has been proposed has been changed in some way. As a result, they are proposing 58 points (with six points possible for negotiation) to ensure that platinum rating can still be obtained. Sharon Kampa questioned whether structurally insulated panels have been considered and shared that the Energy House III project made a believer out of many people on the commission. Discussion followed regarding curtain walls for day-lighting, etc. Rachel Leonard discussed the potential for using funds from the landfill surcharge account for "green" building projects with a cap at two million dollars (based upon population). She added that only one project per year would be funded and stated that the library would have a good chance at being funded (partially). Rachel also stated that the State has given approval for her program's use of the funds. Vance Zehringer stated that the Commission will be "camped on her doorstep". Gary Connett stated that the new Minneapolis library has sponsorships throughout and suggested that this be considered for the library. Gary added that he would "look at" a GRE sponsorship. 11 11111pqii a) Budget — Rebecca Haug stated that the total budget has been set at $50,000.00 (tentatively), with totals at $15,000 for food (two lunches, two continental breakfasts, and one banquet); $25,000 for speakers (hoping for Jimmy Carter since Will Steger is unavailable); and $3,000 for bussing. She added that it would be nice to break even, so the costs have been proposed at $100 or $125 for the two day event. The committee is hoping for 250 people to attend (minimum). Sharon Kampa commented that she used Vision buses for approximately three hours at a rate of approximately $200. Rebecca Haug stated that she estimated high because of the potential for going to Haubenschild's farm and doesn't want to go over budget. Vance Zehringer commented that he is having difficulty contacting Jimmy Carter and asked if anyone had suggestions or connections. Wallace Jensen (KFI) volunteered to help Vance with connections that he has to possibly help. Vance expressed thanks to Wallace. Ron Bratlie requested information on what foods, etc. were desired so that he could get a better estimate for the committee. He'll also provide custodial cost estimates as well, An initial rough estimate for custodial costs is approximately $2,000. b) Target Audience — Discussion centered around the fact that there is no real, group of people for a target audience. Heidi Steinmetz expressed concern tha, there isn't a set group of people targeted (for marketing purposes). Vance stated that he'd like it to be open to everyone and wants to get good attendance (which is why he wants to keep the costs down also). Bryan Adams questioned whether the budget is attainable with expectations of only 250 people attending. He added that if 250 people attend at $100 each, that is only half of the budget. Discussion then followed regarding having a vendor fair. Heidi suggested that the committee make a motion and give a recommendation to the EDA and City Council regarding a request for funding. Bryan suggested doing a smaller program or two first before going to a national level. Ed Stoutenburg suggested making government officials (city and county, etc.) the target audience. Gary commented that the committee should have speakers concerning BMP's and energy efficiency if government officials are the target. ( 'Op 1, = '0 - W"A OF Hill, I NUIOTIFF ff 004 NE1110 11011110 OUT - A comment was made that the Mayor has announced the conference (during the State of the Cities meeting) so it's on the calendar. There is no backing out now. c) Key Topics — will be discussed in sub-committee and at thc next meeting 71y iNy f Ipl ' r +i � ,=, Sharon Nampa questioned whether members got her e-mail. She called the Governor's office and got the procedure for being proclaimed Energy City. Discussion followed regarding the legislative session and lack of action at that level. Ron stated that the Governor is going to be at the Handke Stadium on June 15 Ih for a Rotary function. Vance would like someone to approach the Governor to request the proclamation. Discussion on this point led to a comment that the Mayor will likely be the person to approach the Governor, otherwise Paul (City Council) member is a Rotarian and could be asked to do it. A comment was made that the committee also wanted the Governor to be present for the addition of the fourth engine at the Elk River landfill methane plant. He could possibly do the proclamation at that time. Rebecca commented that the Landfill P planning an open house also, but that would be in September or October. Sharon commented that the Governor needs a 45 day notice for any invitations. A suggestion was made to have the event on the third Wednesday in September. The decision was made to come up with the date by the next meeting. If the landfill's new facility is done, that area could be used for the gathering. Another comment made was that October would be better. 6. Energy House III — additional funding discussion The construction costs for this house went approximately $80,000 over budget. An additional SMBA loan of $50,000 was taken out, leaving the additional $30,000 needing to be covered. Selling the house, rather than keeping it open for three years, was discussed previously. Vance stated that he was against this due to the fact that a lot of the materials were donated and the vendors might want to be reimbursed for their costs if the house were sold. Energy City originally gave $5,000 for marketing, some landfill abatement funds were used, and municipal utilities did something.., building permits fees were waived as well. A comment was made that there weren't as many donations for this house as in the past (or hoped for). Rebecca stated that GRE recently gave a $5,000 donation. The Energy City budget was discussed, Rachel Leonard questioned whether groups like the Lions have been approached for donations. The Legion, Eagles, Waste Management, GRE, and the Lions were all identified during a mini-brainstorming session on how to garner funds for the short fall. This item was not discussed. It may be talked about at the next meeting. 3.00a= June 151" is the deadline for the website. Heidi thanked members for submissions and discussed the brochures. She commented that the committee should plan to make a motion for the $50,000 at the next (or a future) meeting. Heidi commented that there is a need for more funding. Rebecca commented on a list of what GRE and Municipal Utilities has to offer. Gary commented that (at least for GRE) it's a matter of load management. He added that GRE wants to be heavily involved in energy efficiency, but it's hard to "incentivise" due to high efficiency appliances that are already in the market. The challenge now is to save energy rather than build new power plants. Rebecca stated that this will be discussed at the next sub-committee meetirl well. 7 67 ", Discussion on this revolved around what is left in the budget (in case any can be used toward the Energy House bills). Rebecca commented that there is $28,000 but the website and brochures haven't been deducted yet. A question was posed as to whether the City can forgive payments. Heidi and Rebecca commented that not much can be "forgiven" since waivers were already given on building permits, etc. (with regard to the Energy house). M111�1411 Ron commented that there was an alternative, wind energy project in the paper. The project has grown from the desired 10 school districts to a whopping 38! Gary commented that he'd love to discuss wind energy with Ron (offline) since GRE is interested in purchasing energy. The sub-committee meeting will be set up. Rebecca will e-mail those who will at The next ECC meeting will be at 1:30. �M �� The meeting adjourned at 3:00 p.m.