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7.0. PRSR 02-07-1989 ORDINANCE 89- AN ORDINANCE FOR THE CITY OF ELK RIVER • AN ORDINANCE REPEALING THE PARK BOARD AND RECREATION BOARD AND AN ORDINANCE ESTABLISHING A CITY PARK AND RECREATION ADVISORY COMMISSION The City Council of the City of Elk River does ordain the repeal of all of Section 216 of the 1982 Code of Ordinances entitled Park Board and Recreation Board, and substitute as follows: Section 216 - Park and Recreation Advisory Commission 216.00 - Abolition of Park Board and Recreation Board. The Park Board and Recreation Board in and for the City of Elk River heretofore established pursuant to the provisions of Minnesota Statutes, Section 412 .501 to 412 .531 , is hereby abolished. 216.02 - Establishment of Park and Recreation Advisory Commission. A City Park and Recreation Advisory Commission for the City of Elk River is hereby established. This Park and Recreation Advisory Commission is established pursuant to the authority given by the Minnesota Statutes Section 412 . 411 216.04 - Purpose of Advisory Commission. The Park and Recreation Advisory Commission is established to review and to make recommendations to the City Council on the development and organization of City parks and City recreation programs. The scope of the commission shall consist of advising the City Council regarding matters relevant to the parks and recreation functions of the City. The Commission shall participate in the planning for development and acquisition of parks and recreation programs. 216 .06 - Membership and Terms. The Park and Recreation Advisory Commission shall consist of eight (8) members appointed by the City Council for terms of three years each. The terms of the members shall be staggered so that no more than three terms of office shall expire at one time. The last day for the term of office of each member shall be December 31, however, all members may continue service until either reappointed or replaced by the City Council . All appointments shall be made by the City Council and a vacancy shall be filled by the City Council for the remainder of the term. Officers of the Park and Recreation Advisory Commission shall consist of Chair, Vice Chair and Secretary. The Chair shall preside at all meetings of the Commission if present, and perform all other duties and functions assigned by the Commission or the City Council . The Vice Chair shall perform these duties in absence of the Chair. If a vacancy occurs in the Chair Office, the Vice Chair shall assume the 411 a Page 2 Ordinance 89- Park and Recreation Advisory Commission . Chair 's duties for the remainder of the year and a new Vice Chair shall be elected by the Commission at the next scheduled Commission meeting. A quorum shall consist of five of the members. As the Commission advises on recreation activities that help determine activities that affect individuals outside of the City limits, it is, therefore, acceptable for non-city residents to be members of the Park and Recreation Advisory Commission. At least six member of the Park and Recreation Advisory Commission must be residents of the City of Elk River. 216.08 - Compensation. The members of the Commission shall serve without pay but may be reimbursed for actual expenses incurred while performing duties as a Park and Recreation Advisory Commission member. 216.10 - Training. The Commission members shall be encouraged to avail themselves of training courses offered by the City, State, and other governmental units and agencies and the City Council shall budget for the reimbursement of expenses incurred in training each year. 216.12 - Powers and Duties. The Commission shall prepare, hold hearings, and recommend to the City Council such plans, • programs, and policies as it deems necessary to carry out the purposes of this ordinance. Said powers shall include, but not be limited to the studying and recommending to the City Council on the following: 1. Land acquisition for Park and Recreation purposes. 2 . Plans and major improvements in City parks. 3. Rules and requirements for conduct of and in parks and recreation facilities. 4. Plans and programs relating to the design and programing of City parks. 5. Proposed amendments in the recreation section of the City Growth Management Plan. 6. Development of a comprehensive city park and recreation plan and make recommendations on the implementation of this plan. 7. Assisting in the promotion of City parks. 8. Conducting eriodic inspection of City parks and review existing situations and make recommendations on • improvements of City parks and recreation programs. 9 . Discouraging the vandalism of City parks . vow t Page 3 Ordinance 89- Park and Recreation Advisory Commission 10 . Work with the Community Education Department of the School District in ensuring to offer an appropriate array of recreation opportunities for the youth and adults of the City and School District. 11 . Work with the City Street/Park Superintendent to ensure the proper maintenance and development of City parks and park facilities . 12 . Work with the City Administrative staff in ensuring that appropriate park properties are obtained by the City during the City development platting process . 13 . Any other plans and programs as may be assigned by the City Council from time to time. 14 . The Commission shall not be considered a Park Board under Minnesota Statutes and shall have no powers to acquire or lease land, employ personnel, enter into contracts or leases, or any similar powers authorized by a Park Board by Minnesota Statutes. • 216 .14 . - Meetings and Procedures. The Commission shall meet regularly on the first 'Tuesday of each month. Special meetings may be held at any time upon the call of the Chair. Notice of the time and place of a special meeting shall be communicated to the members and publicly noticed at least three days prior to the meeting except in event of emergency. All Commission meetings shall be open to the public except as provided herein . The Commission shall be governed and operate pursuant to Roberts Rules of Order as most recently advised. 216 .16 - Reports of the _Commission . The Commission 's reports, conclusions, and recommendations shall be made to the City Council, City Administrator, Community Education Director of the School District, and City Street/Park Superintendent as may be requested or to any or all of them as the Commission deems appropriate in the light of the matter under consideration . Its reports, conclusions, and recommendations are purely advisory and the final determination and responsibility shall be with the City Council. The Commission shall be aided and assisted in every possible way by the City Administrator who shall be appointed by the City Council. Passed and adopted by the City Council of the City of Elk River this day of , 1989. i James A. Tralle, Mayor ATTEST: Patrick D. Klaers, City Administrator