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04-03-2000 CC MIN - SPECIALMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, APRIL 3, 2000 Members Present: Members Absent: Staff Present: Mayor Klinzing, Councilmembers Dietz, Farber, Motin, and Thompson None Pat Klaers, City Administrator; Sandra Peine, City Clerk; Lori Johnson, Finance Director; and Terry Maurer, City Engineer Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Klinzing. Consider 4/3/2000 A.qenda COUNClLMEMBER FARBER MOVED TO APPROVE THE AGENDA. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent A.qenda Councilmember Motin noted a correction to the March 20 city council minutes on page 7, paragraph 6 - changing the word "three" to "six.' COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2. 3.3. 3.4. 3.5. 3.6. 3.7. CHECK REGISTER - APPROVED 3/20/2000 CITY COUNCIL MINUTES - APPROVED AS AMENDED RESOLUTION 00-18 APPROVING NOTICE OF PUBLICATION OF OFFICIAL SUMMARY OF ORDINANCE 2000-01, AN ORDINANCE AMENDING SECTION 800 OF THE CITY OF ELK RIVER CODE OF ORDINANCES ENTITLED BEER, WINE AND LIQUOR LICENSING AND REGULATION - APPROVED RESOLUTION 00-19 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE EXTINGUISHMENT OF ACCESS ACROSS THE GAGNE PROPERTY - APPROVED REQUEST TO ADVERTISE FOR BIDS FOR THE PURCHASE OF A GRIT CLASSIFIER FOR THE WWTS PLANT - APPROVED RESOLUTION 00-20 ESTABLISHING MUNICIPAL STATE AID HIGHWAYS, MSAS 118 DODGE STREET - ELK HILLS DRIVE TO 193RD AVENUE - APPROVED STREET DEPARTMENT REQUEST TO PURCHASE KUBOTA TRACTOR FROM OLSON POWER AND EQUIPMENT FOR $22,692.70 AND A PROGRESSIVE 12' TD65 TOW BEHIND MOWER FROM ISANTI COUNTY EQUIPMENT FOR $7,295.00 - APPROVED COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. City Council Minutes April 3, 2000 Page 2 4. CIP WORKSESSION Highway 169 Brid.qe Plaque Mike Twaddle appeared before the Council to request permission to place two plaques on the pedestrian bridge in honor of his son. He requested council approval of the language on the plaque. He also stated that he is not requesting the city to pay for the plaques. The Council discussed the pros and cons of installing plaques on the bridge. It was the consensus of the council that Mike Twaddle was instrumental in getting the pedestrian bridge built, however, the council did not come to a consensus on whether it was appropriate to have plaques installed. COUNCILMEMBER THOMPSON MOVED TO ALLOW MIKE TWADDLE TO INSTALL TWO PLAQUES ON THE BRIDGE IN HONOR OF HIS SON. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION FAILED 2-3. MAYOR KLINZING, COUNCILMEMBERS DIETZ AND MOTIN VOTED NAY. COUNCILMEMBERS THOMPSON AND FARBER VOTED AYE. The City Administrator informed the council of the bridge grand opening ceremony scheduled for April 17. It was suggested by the Council that the ceremony be held at 3:00 p.m. COUNCILMEMBER MOTIN MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL FOR APRIL 17, 2000 AT 3 PM FOR THE PURPOSE OF GATHERING AT THE PEDESTRIAN BRIDGE DEDICATION AND THE BOYS AND GIRLS CLUB OPEN HOUSE. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Public Improvement Proiects The City Engineer reviewed the status of current projects as identified and outlined in his 3/23/00 memo. The City Administrator distributed a handout of the 1999 capital improvement summary information. The handout contained project description, cost and financing information for CIP projects for 1999-2001. The City Administrator explained that some of the projects on the summary will take place under a different time frame than projected. Lar.qe Meeting Room/Banquet Room Space Options and Possible Joint City School Proiects The City Administrator informed the Council that this item is on the agenda for the purpose of brain-storming. He explained that the following issues should be addressed: · whether or not joint space with the school should be pursued · what are the city's needs · should the city be looking at a large multi-purpose meeting room · where the facility should be located City Council Minutes April 3, 2000 Page 3 Charlie Blesener, Administrator of Community Education, was present. Charlie distributed information on the size and types of space he would propose for a joint facility between the School District and the City. Discussion took place with Charlie Blesener regarding the needs of the school district and Community Education. The Council talked about whether these needs would be compatible with city needs in a joint facility. Charlie discussed grant money that is available for joint facilities. Several ideas were discussed by the Council, including the need for large room meeting space. The school pool issue was also discussed. Councilmember Motin distributed a community center concept drawing. It was indicated that the community may not be ready for a community center at this time, and that it would be best if this project were community driven. The Council indicated that it was preferable not to conduct a referendum and that it was important not to compete with the school district for a referendum. It was also noted that the city hall site may not be the best location for a joint facility or a large, multi-purpose Community Center. The Council requested staff to research the availability of cooperation grants. The Council also requested staff to compile information on the cash flow of various components in a community center and the annual payments for lease/purchase proposals. Minnesota Sports Federation The City Administrator indicated that MSF is still planning on doing a building project on the site, but he has not received an update at this time. Public Works Buildin.q Request The City Administrator informed the Council that Phil Hals and his staff are evaluating constructing a cold storage building at the street department. Public Improvement Proiects - (cont.) Fundin.q Sources for Business Center Drive The City Administrator updated the Council on the funding sources for the Business Center Drive/Waco and Highway 10 Project. He informed the Council that the street and storm sewer portion of the project north of Highway 10 does not cash flow and is short about $300,000. This is more than expected because the road is old Highway 10 with a concrete base, but it was noted that all city street reconstruction projects require some city participation. East Elk River The City Administrator updated the Council on funding issues associated with the East Elk River project. He outlines the MSA and SWM committments to the project and informed the Council of the city's requirement to match funds for the project. City Council Minutes April 3, 2000 Page 4 175th Avenue Discussion took place regarding the 175th Avenue project in 2001 and whether the Council should consider extending sewer and water when the road is reconstructed. Mayor Klinzing suggested not extending sewer and water at this point and further suggested that this project is a higher priority for use of city street reserves as compared to the north frontage road part of the Highway 10/Business Center Drive project. Paving of Baldwin Street COUNCILMEMBER THOMPSON MOVED TO AUTHORIZE PAYMENT OF $10,000 TO BAUERLY BROTHERS FOR PAVING BALDWIN STREET. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5. Adiournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 8:30 p.m, Sandra Peine City Clerk