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4.1 HRSR 05-04-2015 DRAFT MINItem 4.1 Meeting of the Elk River Housing and Redevelopment Authority Held at the Elk River City Hall Monday, April 6, 2015 Members Present: Chair Wilson, Commissioners Burandt, Chuba, Kuester, and Toth Members Absent: None Staff Present: Community Operations and Development Deputy Director Jeremy Barnhart; Economic Development Director Amanda Othoudt, Economic Development Specialist Colleen Eddy, Planner Zack Carlton and Sr Administrative Assistant Debbie Huebner 1.Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Housing and Redevelopment Authority was called to order at 5:30 p.m. by Chair Wilson. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Consider 4/6/2015 Agenda Moved by Commissioner Kuester and seconded by Commissioner Chuba to approve the April 6, 2015, agenda. Motion carried 5-0. 4. Consent Agenda Moved by Commissioner Toth and seconded by Commissioner Kuester to approve the following consent agenda: 4.1 March 2, 2015, Regular Meeting Minutes 4.2 Check Register 4.3 Balance Sheet 4.4 Revenue/Expenditure Report 4.5 Housing Rehab Report Motion carried 5-0. 5. Open Forum - No one appeared for Open Forum. 6.1 Public Hearings - None Housing and Redevelopment Minutes Page 2 April 6, 2015 ----------------------------- 7.1 Housing TIF Jeremy Barnhart reviewed changes to the Housing TIF policy. He noted that the policy will be brought back to the HRA at their next meeting for final revie Chair Wilson noted the following change to be made on the scori needs to be inserted after ÑwillÒ in the Pay-as-you-go TIF line. Also, the numbering needs to be revised (1 Ï 9, not 1 Ï 11). Mr. Barnhart noted that the housing TIF is for low to moderate income projects. 7.2 Rehabilitation Loan Program Update Colleen Eddy provided an update on the HRA Rehabilitation Loan two projects are in process and three are ready for construction, pending HRA approval of the repayment agreements. Motion by Commissioner Chuba and seconded by Commissioner Kuester to approve the repayment agreements for three projects, as recommended by staff. Motion carried 5-0. 7.3 Downtown Lighting Amanda Othoudt presented the staff report. She provided detail which were submitted; one by Rainbow Holiday Design Company of M by Emerald Companies of Waite Park. Discussion followed regarding maintenance of the lighting, leaving the lights up year-round and the quality of the lighting. Wendy Simonson, Downtown Rivers Edge representative, stated tha equipment to put up the lights, but they would be willing to take down the existing lights to save costs. She stated that the business owners would like to s and new lights are needed. Ms. Othoudt stated that the estimates she obtained include taking down the lights, but if the lights are to be left up, the cost of removal and storage would Commissioner Chuba asked who pays for the cost of the lighting. Chair Wilson stated that he assumed the HRA did. Ms. Othoudt stated that the cost is bud Professional Services line item for 2015. Mr. Barnhart suggested the HRA authorize approval up to $4,000 for the lights and staff would work with the two bidders to negotiate an agreement for pu maintenance. Commissioner Chuba suggested that the HRA take up Edge group to remove the existing lights, thereby reducing the cost. Ms. Simonson stated that she would present the idea to the group at their meeting on Housing and Redevelopment Minutes Page 3 April 6, 2015 ----------------------------- Chair Wilson noted that if the cost was more than $4,000, staff would come back to the HRA for approval. The HRA concurred that staff should look at both lowest cost and quality. Motion by Commissioner Toth and seconded by Commissioner Chuba to authorize staff to negotiate an agreement for up to $4,000 in costs for co lighting of the downtown trees. Motion carried 5-0. 7.4 Downtown Beautification Update Zack Carlton reviewed the current downtown beautification proje replacements along Main Street and plantings for the King Avenue parking lot. He asked if the HRA had any specific goals or additional projects in mind. how the trees will be watered. Mr. Carlton stated there is irri Commissioner Toth asked how the tree replacement project will affect the lighting project. Mr. Carlton explained. Commissioner Chuba asked when the paver project is expected to start. Mr. Barnhart stated that the crosswalk and alley are expected to be completed first, beginning early spring, noting that the barricades are already up. He stated that the rest of the project will be completed later this summer. 8. Announcements Colleen Eddy noted that the draft Demolition Loan Program has been sent to the City Attorney for review. She stated that she hopes to present the document at the May meeting. Commissioner Chuba noted that it was his understanding that the loan may not necessarily be repaid and that the purpose is to clear lots on blighted properties, where it will be a good investment for future development. 9. Adjournment There being no further business, Chair Wilson adjourned the meet Housing and Redevelopment Authority at 6:12.m. Minutes prepared by Debbie Huebner. _____________________ Tina Allard, City Clerk _____________________ Stewart Wilson, Chair Housing & Redevelopment Authority