10.3. SR 06-01-2015 �j
Elk = - Request for Action
River
To Item Number
Mayor and City Council 10.3
Agenda Section Meeting Date Prepared by
Work Session June 1, 2015 T.John Cunningham, Fire Chief
Item Description Reviewed by
Fire Department's Administrative Assistant Cal Portner, City Administrator
Position Reviewed by
Action Requested
Consider changing the Fire Department's Administrative Assistant's position from regular part-time to
full-time.
Background/Discussion
In 2007, a part-time office assistant's position was created to assist the fire and building maintenance
departments. Hours were gradually added based on workload and the position is currently budgeted for
27.5 hours/week, all of which are allocated to the Fire Department. Additional hours were added in
2011, but reduced after the employee left for a similar full-time job.
The position is currently vacant after the employee took another full-time job in the city. This vacancy
has allowed staff to review the position, specifically the workload. This evaluation was identified in the
department's 2013-2017 Strategic Plan (Goal 1A-3).
This position provides the only direct administrative/clerical support to the department's administration,
including the chief and deputy chief. Most of the position's time, however, is dedicated to clerical duties,
including data entry of incidents, payroll, and training data as well as supporting the city safety program.
The chief and deputy chief have been heavily involved in data-entry to meet required state reporting
deadlines,which distracts from other higher-priority duties, specifically policy development and
emergency preparedness planning. The additional hours would allow this position to take on more
administrative/clerical duties, making more effective use of the department's command staff time.
Staff is recommending changing this position to a regular full-time due to the increased workload.
Financial Impact
Due to vacancies already experienced this year in the department, there are adequate funds to cover the
change from part-time to full-time. If approved, the change will be made in the 2016 budget,which
would be an increase to the projected 2016 biennial budget.
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