4.0. SR 05-24-2004PIEPIORANDUM
Item 4.
TO:
FROM:
DATE:
SUBJECT:
I~layor and City Council
Rich Czech
Cathy Mehelich
Bruce West
Chris Johnson
Steve Rohlf
Bryan Adams
Gary Leirmoe
Michele McPherson
Terry Maurer
Joan Schmidt
Phil Hals
Pat Klaers, City Admirer. ator
May 24, 2004
Sue Kostanshek
Lori Johnson
Dave Potvin
Michele Bergh
Jeff Beahen
Discussion on the Strategic Plan of the City Administrator/City
of Elk River Work Program-Facilitated by Jim Brimeyer
A special City Council meeting is scheduled for May 24, 2004 at 5:30 p.m. This will be a
worksession that will be held in the Upper To~vn conference room. This will be the third
joint meeting between staff and the City Council to work on identifying the top priority
goals for the city and to establish a citywide strategic plan. Jim Brimeyer will facilitate this
worksession. Attached for you review is the city administrator and City of Elk River work
program and the outline of the three worksessions that are being held on the governance
section.
Also attached for your information is the summary result as prepared by Mr. Brimeyer from
the last worksession that was held on May 10, 2004. The plan for this upcoming worksession
includes a review of the May 10 voting on top issues facing the city, conf~rming the City
Council priorities, and setting up action plan steps to address and deal with the identified
issues. I anticipate that there will be a lively discussion on the voting of the top issues that
took place at the last meeting, especially on the breakdown in the voting between the
Council and the staff. On a few items, there was agreement between Council and staff.
However, with some of the issues, the Council identified them as a high priority while the
staff did not; and conversely, on some other issues the staff identified as a top priority while
the Council did not.
S:~Council~Pat~2004~ StrategicPlanning.doc
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Cji7 Adr inistrator
&
City of Elk River
December, 2003
F~.
ORGA_NIZATIONAL M..-MNA GEM_ENT
· Develop a plan which provides tbr more feedback and evMUarion of staffperfOr-mance..InitSate 1/01/2004,
Evaluate every 30-90 days
· Assist senior staff' in developing individual goais ~nd deparmaent goais lo ensure personai m:d professional grow'th
and department effectiveness. 1st Quarter 2004
With staff ssistanc= azd Council input, propose options for preferred orgamzarioaai structure, staffing levels,
reporting relationships and a timetable for ultimare implementat/on ever 2-3 year period. Initial report -
Quarter 2004; Final plan 2"d Quarter 2004
COUNCIL/STAFF RELATIONS
With Council input, develop a system for more "informal" Council discussions to evaluate proposals and'policies
pr/or to formal Council approval. 4'h Quarter 2003
Work w/th the City Council on "acceptable rules of behavior" for Council, staff and Administrator iareracrion and
commuaicanons - formal and informaI..4'h Quarter 2003; 1*t Quarter 2004
GO~/~ER.NANCE
Arrange for goal semnWsrrategic planning session for Council and staff: 3" and 2`~ Quarters 2004
· Assess and provide options to the Council for the preferred g-ovema~ce model ro guide policy development,.
options, and guideLines for decision making. ,2"d Quarter 2004
City of Elk River
Planning Process
Objectives:
Detern-m~e preferred process for Council decision rnal'4ng/Governance
· Reft_ne City Mission/Vision
· Develop list of pnonty goals ~vifl~ a long term strategic emphasis
· Adopt m2plementadon model and Action Plan for Council and staff achievement
Methodology
Three Sessions -Approxhnately 3-4 hours
Session I - Council/Adimmstrator/Staff (optiohal)
Expectations
- Governance Model
- Mission
- Strategic Planning Model
- Issue Discussion
Session II - Council/Administrator/Staff
- Review Governance Model
- Mission
- SWOT Analysis
- Identify Issues
- Establish Priorities
Session III - Council/A&nmistrator/Staff
- Review Priorities
- Implementation Model/Action Plan
- Council Accountabitit-y Process
- Staff performance
- Process for evaluation
Governance discussion
4/26/04 3:00 pm
5/10/04 6:30 pm
/045:30 pm~
CiV of Elk River
Strategic Plan Results
May, 2004
STRENGTHS
Location
Highway System (169, 10)
Commercial Hub
Park system
tLivers, lake
Natural resources
Growth - if managed
R~ line
Financial Plan
Land availability
Council diversity (thought)
Community groups - volunteers, leadership
Staff talents/work together
County Seat
Youth, Senior recreational opportunities
School System
Medical Services
Condition of housing stock
City Campus
Well maintained infrastructure
Manage utilities (non M-USA)
Low crime ~ate
Small City approach
Comprehensive Plan
Transportation Plan
Park Plan
Grandiose ideas
Free standing (not a suburb)
Downtown
City identity
Constituent support of elected officials
WEAKNESSES
Tram tracks
Transportation dependent on county and state - lack of control
Lack of household support jobs
City organization - communication lacking
City organization structure
Council differences of opinion
Internal Council/staff discussion
Growth impact on schools - inability to handle
Dealing with "new" issues as a community
Lack of youth opportunities
Lack of commercial land for future growth
Homogenous population
Loss of sense of community o.ver time
Lack of industry
No local communication tools - media
Leadership at state level
Implementation of "grandiose" ideas
Lack of vision and direction
Reliance on residential tax base
Lack of local benefactor
OPPORTUNITIES
Northstar Corridor
Growth management
Land availability
Cargill
- Gravel mines
- Industry
- H/ghway frontage
Adjacent City growth
Development of natural areas
Minnesota interest in recreation - using City facilities
State Growth Corridor - M/SP to St. Cloud
County Seat
City owned Industrial Park
Develop good job base
Develop a unique identity
YMCA
THREATS
Northstar Corridor - unknown costs
Traffic
Dependence on resident/al property tax
Communication w~th County/Schools
Growth m Otsego/Big Lake - competition
Drug us e / availability
Ramsey Town Center
Gas prices
State funding
Cities
Trar/sportation
Education
Economy
Dual career household - stress level
Terrorism
ISSUES
1. Steady', consistent growth toward approved plans
- Comprehensive Plan
- Transportation
- _A~m enitie s
Utilities
8-7-7-2 (Council)
6-8-7-8-8-8-8-7-8-4-7-6 (Staff)
....................................................................................................... 109 Total
2. Agree to implement new/revised City organizational structure
6-4-5-8-7 (Council)
7-7-8-4-8-3-8-4 (Staff)
.......................................................................................................... 79 Total
3. Council direction shared with commissions and staff
3-2 (Council)
8-3-3-7-7-7-6-5-6-1 (Staff)
........................................................................................................... 58 Total
4. Wastewater capacity - if, where, when?
5-8-6-4 (Council)
3-1-7-4-4-4-2-4-3 (Staff)
............................................................................................................ 55 Total
5. Maintenance and update of infrastructure (streets, sewer, water) with financing mechanisms
4-1-6 (Council)
4-6-6-6-4-1-2-8-5 (Staff)
............................................................................................................ 53 Total
6. Devise plan to designate and preserve natural areas
1-7-1 (Council)
8-2-4-2-2-3-5-6-5-2-5 (Staff)
......................................................................................................... 53 Total
7. Use necessary resources to reduce traffic congestion on corr/dors - Action Plan for County and State
4-3-8 (Council)
1-5-7-2-1-7-7-3-2 (Staff)
......................................................................................................... 50 Total
8. Develop plan for commercial expansion
5-4-3 (Council)
1-5-1-3-6-7 (Staff)
......................................................................................................... 35 Total
9. Develop matrLx of preferred land use m.Lx
8 (Council)
7-5-1-5-6-2-1 (Staff)
.......................................................................................................... 35 Total
10. Improve employee relations
3-2 (Council)
6-4-3-5-1-8 (Staff)
......................................................................................................... 32 Total
11. Aggressively attract career jobs
7-6 (Council)
2-3-3-2-6 (Staff)
......................................................................................................... 29 Total
12. Improve retationsh/p with other agencies
County.
School
Other cities
Local legislators
1-2 (Council)
2-3-1-6-3-4 (Staff)
........................................................................................................... 22 Total
13. Provide community programs and facilities
YMCA
Leisure
Arts
Seniors
Youth
5 (Council)
5-5-2 (Staff)
.......................................................................................................... 17 Total
14. Evaluate need for second liquor store
2-6-5 (Council)
l(Staff)
......................................................................................................... 14 Total
15. Create Elk River "brand identity"
1-3 (Council)
4-1 (St~ff)
........................................................................................................... 9 Totai
16. Maintain existing housing stock - hfestyle housing
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