4.7. SR 06-15-2015 �i
EOty lk Request for Action
River
To Item Number
Mayor and City Council 4.7
Agenda Section Meeting Date Prepared by
Consent Agenda June 15, 2015 Michael Hecker, Parks and Recreation Director
Item Description Reviewed by
Agreement and Donation to Purchase a Paint Cal Portner, City Administrator
Auxiliary Tank Reviewed by
Action Requested
Adopt, by motion, an agreement between the City of Elk River and the Elk River Youth Lacrosse
Association to donate $1,505 to purchase an auxiliary tank with attachments to paint athletic field lines.
Adopt, by motion, a resolution acknowledging the $1,505 in contributions from the Elk River Youth
Lacrosse Association.
Background/Discussion
The Elk River Youth Lacrosse Association approached the city to assist in purchasing an auxiliary tank
and attachments for our Kromer Field Commander. This piece of equipment is used by parks
maintenance for painting athletic field lines for all youth sports programs. An auxiliary tank is needed to
do multiple colors of paint allowing staff to paint athletic field lines at Oak Knoll for both the boys and
girls lacrosse programs.
Girls' lacrosse field measurements and lines are different than the boys. Since this was not planned in our
budget, lacrosse agreed to pay back the city for the auxiliary tank. They also agreed to pay the additional
cost of field athletic paint required to make additional field lines for girls' lacrosse. Currently, the city has
multiple color field paint that the manufacturer provided at no cost with the purchase of an auxiliary tank.
Financial Impact
N/A
Attachments
• Athletic Field Lining Agreement
• Resolution Acknowledging Contributions
P0WInII a
Template Updated 4/14 [NATUREJ
Athletic Field Lining Agreement
THIS AGREEMENT ("Agreement") made this 15th day of June, 2015, by and
between the CITY OF ELK RIVER, a Minnesota municipal corporation ("City"), the Elk River
Lacrosse Association, a Minnesota nonprofit corporation (the "Association").
RECITALS
A. The City owns and operates the athletic fields at the Oak Knoll Athletic Complex.
B. The Elk River Youth Lacrosse Association has asked the City to install additional
field lining colors for girl's lacrosse games at the Oak Knoll Athletic Complex.
C. Without a substantial financial contribution by the Association, the City would be
unable and unwilling to install additional athletic field lining at the Oak Knoll Athletic Complex.
D. The City is relying upon this Agreement to install additional field lining colors for
athletic fields at the Oak Knoll Athletic Complex.
NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL
COVENANTS THE PARTIES AGREE AS FOLLOWS:
1. INITIAL CONTRIBUTION. The Association shall pay the City $505.00 as an
initial contribution towards the City's costs to purchase an auxiliary tank with attachments to
paint athletic field lines at the Oak Knoll Athletic Complex at the time of execution of this
Agreement.
2. SUBSEQUENT CONTRIBUTIONS. The Association shall make an additional
contribution to the cost of a paint auxiliary tank for multiple field lining at Oak Knoll in the
amount of $1,000.00. The additional contributions shall be paid to the City in two (2) annual
payments, the first payment of$500 to be made on July 1, 2016 and the final payment of$500 to
be made on July 1, 2017.
3. FIELD TIME COMMITMENT. The Association shall have the same priority
rights to use of the City's athletic fields as other users pursuant to then-applicable City Policies,
including the City's field allocation policies. Failure of either Association to make its initial
contribution and all additional contributions as provided in the Agreement shall be cause for the
City to deny that Association athletic field time.
CITY OF ELK RIVER ELK RIVER YOUTH LACRSOSSE
ASSOCIATION
BY: BY:
John J. Dietz, Mayor Its
AND AND
Tina Allard, City Clerk Its
2
City of
Elk
River
Councilmember introduced the following resolution and moved its
adoption:
Resolution 15-
A Resolution of the City of Elk River Acknowledging Contributions
WHEREAS, the City of Elk River is grateful to all civic groups, organizations, and
individuals for their contributions to the community;and
WHEREAS, the City of Elk River received a $1,505 donation from Elk River Youth
Lacrosse Association with the intent it be used by Parks and Recreation for auxiliary tank
with attachments to paint athletic field lines..
NOW, THEREFORE, BE IT RESOLVED by the City Council, by at least four-fifths
vote, to acknowledge the support and commend Elk River Youth Lacrosse Association for
their donation.
The motion for adoption of the foregoing resolution was duly seconded by Councilmember
, and upon vote being taken thereon, the following voted in favor thereof:
and the following against: ,whereupon said
resolution was declared duly passed and adopted.
The following members were present:
and the following absent:
Passed and adopted this 15ffi day of June 2015.
John J. Dietz, Mayor
ATTEST:
Tina Allard, City Clerk
P'0WIRID 6Y
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