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4.2. ERMUSR 06-16-2015 Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Eric Volk-Water Superintendent John Dietz—Chair Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: June 16, 2015 4.2 SUBJECT: ERMU Field Services Facilities Study BACKGROUND: In the 2015 annual budget, the amount of$200,000 was approved for facilities improvements at the field services building. At the direction of the utilities commission, we started to look for ways to secure our property and move all of our equipment indoors. DISCUSSION: We have received four proposals from various architects for a facility needs study/facility design. All of the architectural firms have been compared against each other. The prices are as follows from low to high: 1. Kodet Architectural Group; $15,500 2. 292 Design Group; $19,900 3. Oertel Architects; $30,100 4. TKDA; $70,000 Staff has selected Kodet Architectural Group as the firm to complete the space needs analysis for the field services facilities. Outside of being the firm with the lowest price, Kodet Architectural received high praise from the references I contacted. They have experience working with other municipalities planning for the future, and in designing modem efficient facilities. Part of the study will be considering the steps we need to take to secure our property, with consideration to our neighboring residential properties. ACTION REQUESTED: Staff is seeking approval from the commission to move forward with Kodet Architectural Group to complete the field services facilities study. POWERED BY Page 1 of 2 NATURE Reliable Public( Power Provider P O W E R E D T O S E R V E 70 ATTACHMENTS: • Kodet Architectural Group Proposal • 292 Design Group Proposal • Oertel Architects Proposal • TKDA Proposal IPONERED BY Page 2 of 2 INMUREI Reliable Public Power Provider P O W E R E D T o S E R V E 71 Response to Request for Proposal for: ELK RIVER MUNICIPAL UTILITIES FACILITY June 5, 2015 CITY OF ELK RIVER ELK RIVER MUNICIPAL UTILITIES 1705 Main Street Elk River, MN 55330 .mot. H' -•=1 11111607 11IN 'f was rl , ."^^. +=_�_��_�44``•� Ste`.^ 1 • KODET � �.-- Proposal Submitted by: KODET ARCHITECTURAL GROUP, LTD. Edward Kodet Jr., FAIA, LEED AP BD+C 15 Groveland Terrace, Minneapolis, MN 55403-1154 612.377.2737 I ekodet©kodet.com 72 COVER LETTER Ju e 5,2015 M.Eric Volk,Water Superintendent Ci y of Elk River Municipal Utilities 1 05 Main Street El River,MN 55330 R:: Space Needs Analysis for the City of Elk River Municipal Utilities Facility D;ar Mr.Volk: A.pace needs analysis for the municipal utilities facility is a great opportunity to enhance the existing environment and to create a new and effective fa ility for the City of Elk River.We appreciate the opportunity to propose on your project.The Kodet team will provide multiple facility options, in luding detailed cost estimates.Our firm is distinguished from others by our commitment to staying within our clients'budgets through accurate a d complete cost estimates,while producing efficient and functional spaces that exceed our clients'expectations. In the following pages you will see our firm expertise and how we work with clients to meet their needs. This includes everything from site planning to the smallest interior detail. We are experienced in efficient planning and designing for phasing,so the project can adjust to increased demands as the city grows. O r collaborative approach involves the client in the entire design process--from programming to post-occupancy--and is the foundation of our p actice.A commitment to high quality design that meets project budgets and schedules comprise the firm's practice philosophy.I will lead the d sign team along with Ken Stone,AIA,as Project Architect and cost estimator. Kodet Architectural Group has the current experience,talent,record of sustainability,and project management skills to work as a team with the Ci y of Elk River. Our previous and current experience with municipalities helps us understand the demands and guidelines that this type of facility requires.We invite you to visit any of the maintenance facilities we have designed.In addition,we welcome the opportunity to review the designs c rrently being conducted. We have the most recent design ideas as well as costs for construction that reflect current market conditions. T e request for proposal provides areas you wish firms to address. We will be focused on those areas and the number of items that are routinely ao dressed as part of working with our firm. We believe in exceeding client expectations and will endeavor to do the same for Elk River,including: Reviewing and analyzing existing facilities,equipment,and operations Providing multiple design options and other supporting ideas to meet the needs of the City of Elk River Providing in-house detailed cost estimating Providing detailed alternatives and ideas on how to meet needs,budget,and schedule Providing guidance to city staff and council for alternatives e are committed to providing a united effort in developing creative,responsive,and functional solutions. We look forward to the opportunity to ork with you on the Elk River Municipal Utilities facility project. Please feel free to contact us to answer any questions you may have at 612-377- 2'37. Sincerely, KDDET ARCHITECTURAL GROUP,LTD. Edward J.Kodet,Jr.,FAIA,LEED AP BD+C 74 TABLE OF CONTENTS I FIRM INFORMATION KODET ARCHITECTURAL GROUP TABLE OF CONTENTS I 1 s FIRM INFORMATION 5 `= • l rl � ` "' Edward J.Kodet,Jr.,FAIA,LEED AP —_ .,..„ — - President,Principal-In-Charge PROJECT TEAM 6 r,-- =te` wisi _ ` ' 12 K, 15 Groveland Terrace Minneapolis,MN 55403-1154 PROJECT UNDERSTANDING 8 612.377.2737(p)1612.377.1331 (f) ekodet @kodet.com PROCESS 16 www.kodet.com FIRM OVERVEIW PROJECT EXPERIENCE 18 Kodet Architectural Group is a medium-sized firm,established in Minneapolis,Minnesota in 1983. Designing public facilities is a primary area of practice for Kodet Architectural Group.Utility facilities SUMMARY 31 are considered an important part of our experience.We have a strong portfolio of award-winning projects in architecture and interior design,and our firm is considered an expert in the design of FEE 32 municipal facilities.This expertise includes studies,master plans and new construction,renovation, remodeling,additions,and overall facility upgrades. While our design work is diverse,we approach each project with a focus on representing the best interests of our clients.Our collaborative approach involves the client throughout the entire design process and is the foundation of our practice.A commitment to design excellence,while meeting project budgets and schedules,comprises the firm's primary practice philosophy. KEY FEATURES THAT DISTINGUISH KODET Kodet Architectural Group provides a complete range of services,including: There are a number of key elements that distinguish Kodet Architectural Group: • Architectural Design •Ability to work as a team. • Pre-Design and Programming •We understand the design of public projects and have the experience to meet the goals of the City • Interior Design of Elk River. • Cost Estimating •We understand the importance of listening to clients'needs and incorporating them into the • Construction Administration design. • Owner Representation •Creativity to meet the architectural image and reflect the values of the community. • Historic Restoration •Ability to provide accurate in-house cost estimating. •Knowledge of sustainable design practices and have several LEED accredited professionals on • Planning and Master Planning staff. • Condition Assessment Reports •Ability to meet schedules. • Accessibility Evaluation •Project management and delivery that offers full services from the inception of the project to • Sustainable and Energy Efficient years after it is complete. Design As illustrated in this proposal,we have completed many city facilities in the metropolitan area, as well as programming and feasibility studies.Kodet welcomes the opportunity to bring our expertise to Elk River to complete your municipal utilities facility project. CITY OF ELK RIVER MUNICIPAL UTILITIES 5 76 P',OJECT TEAM T e proposed team has a long and successful history of working together on past municipal projects,and are committed to work on Elk River's project. K:n Stone,AIA,LEED AP BD+C,CID Mr.Stone will be your day-to-day contact and Relevant Experience Role:Project Architect responsible for cost estimating,he provides detailed • Minneapolis Fire Station#6 A. ` estimates based on industry cost standards,as well as Experience:27 Years Y • Burnsville Fire Station#1,Pre-design ;' Registration:Architect contractor and vendor costs.Mr.Stone has the • Medina Facilities Master Plan:City Hall, 'ff capability to provide a project budget that tracks (MN#17541),CID,Interior Public Works,Fire and Police Designer,LEED AP BD+C other costs beyond construction costs to provide • St.Croix Lutheran High School,Master Plan clients with a total budget picture.He understands Regional Training Site Maintenance Facility, •how to coordinate multiple issues in the building's Camp Ripley design to meet facility needs.His expertise includes technical knowledge of current building systems. • GSA,US Marshals Firing Range • Mn/DOT Maple Grove Maintenance Facility Mendi Tauferner,AIA,LEED AP BD+C Mandi has experience in proposals,schematic design, • MnDOT Maple Grove Facility Role:Cost Estimating construction documents,collaboration with consultants, • MnDOT Transfer Road Experience: 10 Years and construction administration is the breadth of • MnDOT Nicollet Garage 3 .,, contributions Mandi brings to the Kodet design team. • Crystal Maintenance Facility (,` 0 6 Specific experience in the bidding phase,cost estimating, • Bloomington Public Works Facility, a,0 project coordination,and office management extend Addition and Remodel,Office Remodel %` her collective knowledge of the construction process. • GSA Duluth Coast Guard Renovation Teri Nagel,CSI,LEED AP BD+C Ms.Nagel brings architectural experience in space • Mn/DOT Cedar Avenue Maintenance Role:Programming/ programming and long-range planning for mainte- • Mn/DOT Maple Grove Maintenance Facility Na, Building Assessment/Code Hance buildings.She will work closely with Henne • City of Medina Public Works Master Plan ` Specialist pin County to do the building assessment and pro • Bloomington Public Works Facility, gramming in order to determine their needs,verify Addition and Remodel,Office Remodel Experience:22 Years current uses,and develop projections based on the ,., • Coon Rapids Public Works Facility Eden Reg.:CSI,LEED AP BD+C,US client's input and ideas. Ms.Nagel is an expert on Green Bldg.Council building code requirements and standards and is Prairie Maintenance Facility particularly knowledgable on accessibility issues, ▪ Lakeville Central Maintenance Facility and the Americans with Disabilities Act(ADA). Adrian Chan,Associate AIA With 8 years of experience,Adrian,plays an integral • MnDOT Maple Grove Facility Role:Programming& role at Kodet.He is instrumental in communicating and • MnDOTTransfer Road Stakeholder Engagement producing accurate and clear design documents and • MnDOT Nicollet Garage IA Experience: 8 Years ensures that excellent design is carried through the • Crystal Maintenance Facility entire project.As a project designer,Adrian works • Twin Cities Chinese Christian Church closely with office team members and clients to bring • MSAD Frechette Hall about quality design and service to meet projects • Yinghua Academy ,,, objectives. Edward J.Kodet,Jr. Mr.Kodet has practiced architecture for over forty • Minneapolis Fire Station#6 Role:Principal-in-charge years.By combining the knowledge and skills of • Burnsville Fire Station#1,Pre-design ilt FAIR,CID,LEED AP BD+C academic and professional careers,he is a leader in • Fire s Feasibility Study Experience:40 Years the architectural profession.His strong commitment • Eden Bloomington Prairie Fire Stations Station-Satellite Station to and success in architectural design is evident in • Byron Fire Station + Registration Architect the firm's many award-winning commissions and • Regional Training Site Maintenance Facility, ' (MN#10266) published works,both domestic and international. Camp Ripley Mr.Kodet believes in a consensus-building,practical • GSA,US Marshals Firing Range approach of working with architectural ideas and • Bloomington Public Works Facility&Storage teaming with clients. Garage 6 Kodet Architectural Group, Ltd. 77 KC)I;f PROJECT TEAM 4Iy Martinez,Associate AIA,LEED AP Kelly has been with the Kodet team for several years • Mn/DOT Maple Grove Maintenance Facility BD+C both as a student and designer.Kelly enjoys working • Coon Rapids Vehicle Maintnenace Facility Role:Programming& on a variety of project types,and has experience with • Metro Transit Stakeholder Engagement K-12 schools,higher education,churches,govern- • Crystal Maintenance Facility Experience: 8 Years ment centers,and travel facilities.She has expertise • Twin Cities Chinese Christian Church in programming and works with team members on • MSAD Frechette Hall all project phases,from master planning to construc- • Yinghua Academy tion documents and project management during construction.Meeting with clients to understand the needs of the building,creating project goals,and coordinating feedback into the building design is a rewarding part of her work. D.niel Kodet Daniel Kodet has experience in working with master • Mn/DOT Maple Grove Maintenance Facility Associate AIA planning and space assessments. He will provide • Coon Rapids Vehicle Maintnenace Facility Experience: 10 Years you with a total picture of your project,develop • Metro Transit Role:Concept drawings presentation graphics to convey the design intent to •Crystal Maintenance Facility the you and the community. QUALIFIED AND AVAILABLE The Kodet team consists of highly qualified individuals,all of whom The Kodet team places maximum importance on developing a close, were selected specifically for the Elk River Municipal Utilities facility candid and compatible relationship with your project representatives project.Based on our analysis of existing and future contracts,we who are critical and integral members of the project team.We are confident that we have the staff available to ensure the timely will listen,communicate and pay close attention to your design completion of your project.Furthermore,once staff members are requirements,budget and individual needs.We have the expertise,the assigned,we will dedicate those resources to your project through it's staff,the interest and the desire to provide the City of Elk River with competition.By maintaining the same staff throughout the life of the high quality,cost-effective services. project,we can ensure that quality levels remain high and information flow is not interrupted. CITY OF ELK RIVER MUNICIPAL UTILITIES 7 78 PROJECT UNDERSTANDING K.det Architectural Group has significant experience developing pre-design reports and long range plans for cities.We have the skills to design the fa i ility to meet your needs now and into the future. Municipal utilities facilities are demanding structures that have circulation,security,visibility and a w ole host of other considerations that need to be met in order to be successful. Kodet is very familiar with the unique site demands and areas that m nicipal utilities facilities have,including the need for: • Large open spaces with circulation to accommodate parking,staging,etc. • Secure storage for outdoor equipment. • Adequate employee parking. • Open space parking and landscaping. • A landscape perimeter around the building and yard to buffer the utilities activities. Kodet will perform the following tasks as part of the space needs analysis process for the Elk River Municipal Utilities Facility: A REVIEW EXISTING INFORMATION: • Review existing building as-built drawings and data,building layout,site traffic patterns,etc. • Review existing equipment lists. • Review existing storage areas,and total cumulative areas utilized by the public utilities departments. • Review existing lighting,heating,and cooling costs. • Interview Department Superintendents and other city staff to discuss needs within a budget range directed by Council. B EVALUATE EXISTING SITE FOR EFFICIENCY OF OPERATIONS AND STORAGE NEEDS, INCLUDING: • Site circulation,including fueling,storage operations,truck circulation. • Covered material storage. • Interior functions:consider expansion of vehicle storage • Add daylighting and views. • Efficient truck and trailer pull-through parking. • Bring the buildings up to current code,including accessibility. • Expanded wash bay. • Additional offices and work areas. •. PREPARE BUILDING ANALYSIS PLANS AND OPTIONS • Review options for expanding existing buildings. • Consider replacement of existing buildings and re-organizing the existing site. • Show maintenance areas,truck wash,break/training room and office areas. • Diagram spaces for existing and future equipment with the information gained from interviews of staff and stakeholders. • Prepare vehicle and equipment inventory plans showing placement and access. • Designate storage areas and list quantity of storage. • Show any mezzanine areas to increase storage. • Prepare simple sketch building elevations. �. PREPARE COST ESTIMATES • Prepare a detailed building and site cost estimate. • Prepare detailed list of new equipment required for operation. • Prepare HVAC,electrical,and other system cost estimates necessary for operation. • Detail site utility costs. 8 Kode,t Architectural Group, Ltd. I 79 PROJECT UNDERSTANDING VEHICLE AND EQUIPMENT INVENTORY PLANNING 0 of the critical steps in planning a municipal utilities facility is the vehicle and equipment inventory planning process.Kodet will work with El River's inventory to develop multiple plans for vehicle parking,access,and movement,as well as equipment storage and access.Below is an ill stration of the process. Elk River Municipal Utilities-Vehicles&Equipment List Revised 3/24/15 1. ANALYZE YOUR INVENTORY Unit#Type Year Replace Make Model Boom I Description I Othe 5 Bucket Truck 2013 2023 Freightliner FL70 50'Aerial Altec AASOE 11 Bucket Truck 2014 2024 Freightliner FL70 55'Aerial Hi-Ranger HR52k 21 Bucket Truck 2003 2015 Freightliner FL70 45'Aerial Altec TA45M 8 Bucket Truck 2008 2018 Internation 4300M7 50'Aerial Terex 4 Bucket Truck 2009 2019 Freightliner M2 55'Aerial'08 Hi-Ranger TC 35 General 2013 2023 Ford Explorer SUV 10 Digger Derrick 2001 2014 Freightliner FLB0 Boom-Terex Telelect Comr 9 Digger Derrick 2004 2017 Freightliner M2 Boom-Altec 0945-BR 15 Digger Derrick 2006 2019 Freightliner 29 Dump Truck 2013 2023 Ford F550 16 Dump Truck 2002 NA Ford F350 454 , 7 Dump Truck 2011 2021 Ford F550 17 Pick-up 2013 2023 Ford F250 4x4 Super Duly Super cab 27 Other 2004 Ingersoll Rand Air Compressor 34 Other Hurco Spin Doctor 13 Pick-up 2012 2022 Ford F250 4x4 Super Duty Super cab 2 Pick-up 2012 2022 Ford F250 4x4 Super Duty Super cab 20 Pick-up 2012 2022 Ford F250 4x4 Super Duly Super cab 22 Pick-up 2002 NA Ford F150 4x4 Extended Cab,Topper 12 Pick-up 2015 2025 Ford F250 4x4 Pick-u• 2003 2014 Ford Ran.er4x4 Extended Cab `24 'ick-up 2004 2014 Ford F2504x4 , 2. DEVELOP OPTIONS Your inventory number Example from Crystal Public used in layout Works Facility POSSIBLE EXIT,DEPENDING ACTUAL SITE I SITE 5 ACRES TOTAL MOTORIZES SECURITY GATE __ 1-7..-7. • A ,, _\ -, -\ -, 1 1•, 1•. UWD-APEBUrrER _\•1 7\''' \-m �\ 1 -\ 1-\ 1 1 -\ -\ -\ 1 -\ 1 -\ -\ 1.;'\ ;� I '• b _ \ a g �5 1 . I Ian " ° .• III _.C.,.. � :.'% ,� �, t�, � ep -_- - BH BAY Drive-through - angled parking \~I PUBLIC WORKS s b for trucks with I ' Q < go 1 BUILDING VEHICLEVORA. P trailers II =�� 1a� i p% sF r a 1 I- I b� W 'w< $? CC I A c§ e^` e'r, eR �, '+F ''ra �� co II i e i s •r----_o'----'.rl' }}--�B 4V- S OFF/US �—� {�ary ii I 6 I!II -° g SHOP "0. SHOP I -s of r r IDCIQR IRR6r -- MASIT.SHOP I PASTS LOC." .OFF, - --�--FLI VISITOR -orr PPRWNG ...ROOM CUES I I ( -g VEST _ • 6 III I MOTORISED SECURITY..TS • I 'I EMPLOYEE PARKING •I _ YARD.2 ACRES 1I I I 1 I \ L jif \ n MOTORISED SECURIIVGATE •-JA a CITY OF ELK RIVER MUNICIPAL UTILITIES 9 80 1 PROJECT UNDERSTANDING 1 `L t i X* R,''_r 'S 'qt''f. `f.'*•: ;q� � k .r we y T . .� .' ; P'OJECT SCOPE UNDERSTANDING T e following are some of the items we understand to be part of the project scope,based on our meeting with you. • Perform a space needs study for the facility • Bring existing buildings into ADA compliance • Maximize efficiency of vehicle and equipment storage in heated storage • Future expansion to North of the site is possible • Increase the number of lockers to meet the staffing level • Add a vehicle maintenance bay • Meet the need of a larger wash bay through expansion or renovation • Drive-through parking stalls • Explore the possibility of on-site,covered material storage • Consider options for expansions • Provide new access for neighborhood residents • Maintain efficient site circulation • Designate a separate employee parking area • Improve site security gates/systems • Enhance the site"campus"with landscaping and building additions that compliment existing facilities Blow:The original facility will remain. 4; - I `+E" s .., Y 1 _ . i .!X'�1 .p 6£ r . i Ell . x ii i .., . i IC_ _,.. _ r I '- 0 Kodet Architectural Group,Ltd. 81 KODET ili � PROJECT UNDERSTANDING POSSIBLE SITE �XPANSION TO NORTH 9 , 1. - , SEPARATE CONSIDER OPTIONS ' EMPLOYEE PARKING FOR OFFICE ;, f ' EXPANSION �; 0// -.,- . .; , �, ... qy \\ 4 ::: /. ,4„,t, _ . _ MAINTAIN -- ir . • ----:--- - a�, `` � EFFICIENT SITE '1:1' V. * * - 1 / ':-4, °I + . - CIRCULATION 4 REVIEW \ OPTIONS FOR j` `f `� ENLARGED VEHICLE • STORAGE WITH DRIVE SITE 8 � r y THROUGH PARKING SECURITY ,r:.iv ,. . ., I A PROVIDE NEW ACCESS ., " : G D 4 FOR,NEI H130RH00 - .:a .._ . . 4 _. ..: ---_ rial photo of the city facilities at Elk River overlaid with some of the design objectives we gleaned from our time meeting with you. EXAMPLE SKETCH OF SITE CONSIDERATIONS CITY OF ELK RIVER MUNICIPAL UTILITIES 11 82 P'IOJECT UNDERSTANDING ■axamiximiliii .. ..immummur,.. III -.rte+••-- ► "..`- ......,,,,„.,,,„„„a .- .."" .:704._ } ) _ I r .. if 1 7. - _,_.( a„�` Above:Existing office space at the Elk River facility OFFICES • Efficient workflow • Updated signage • Improved storage • Visibility to shop areas • Ample natural light • Flexibility for future expansion • Up-to-date technologies • Large central spaces for layout areas • Accessible V ' )ET EXAMPLES I T 0 u _ .t Above:Light-filled office and meeting spaces at MNDot Maple Grove with improved workflow efficiency, storage. and signage. 12 Kodet Architectural Group, Ltd. 83 PROJECT UNDERSTANDING ,, 41111 I F.: L. .L_ t m , r U IS.. RI I^4 4 "`=0„, i ,- , Ir 1 . : ,, .,_ ,. e jf A•ove:Existing lunch and locker areas at the Elk River facility L NCH ROOM AND LOCKER ROOMS • Ample natural light • Improved accessibility • Ample space for 30 wide lockers • Flexible cafeteria space for multipurpose/training use • Durable,low-maintenance materials that improve safety and aesthetics • Welcoming,comfortable spaces for staff and visitors • Up-to-date AV and technology systems . ill lit 'ET: 7-7* 7 :„„ -,1 t 11111k , ` _ Zil 'WO: > ,,; +III= . _ � aj j'II « . 11ti 1 - � { 7 11111.16,. titil . 1, 1 >-Y. .�._ i axe - •,1 -, : _ _ !..!!,, . . _ - • : .;; . ut,..,::, „,,,,,4 ,, 4 as [ 1 + w ,a 1l( � t 111 •-4, ,,, , ri 44.,,; bove:The cafeteria at MNDot Maple Grove is used for more than just employee mews, the facility uses this space for large events as well. he locker rooms at MNDot Maple Grove have resilient flooring, and updated and accessible seating and lockers. CITY OF ELK RIVER MUNICIPAL UTILITIES 13 84 PROJECT UNDERSTANDING ./-• te - ' / ra _ ? I 1 � r L M �4 , Ng , 1 r , Above:Elk River's current vehicle maintenance and wash areas. ASH BAY MECHANICS BAY • Expanded space to meet vehicle size needs • Expanded work area for equipment,tools,welding,etc. • Ample space for wash bay with catwalks for washing large • Drive-in maintenance bay from inside and outside vehicles • Daylighting • Drive-through wash bay to minimize backing • Daylighting IODET EXAMPLES / ' '::. +YI�I�I• _. '."dry( "„•Y ` i E' -.-, 1:,, i .1 t lt t / 4 1 =A F - , r , I D M�roor i' 6 ■ - AG' P 4ki * iii . 2 _ >. TI ,. xii 11111 I !!T i . a Above:Maintenance and Wash Bays from Ins MNDot tvrah+e drove facility. 4 Kodet Architectural Group,Ltd. Mir- 85 PROJECT UNDERSTANDING s 1111 t h • bF 7 i 1�. . I 4 , At ove:Elk River's current indoor and outdoor vehicle storage. VI HICLE STORAGE • Drive-through garage for operation efficiency • Angled parking for large trucks and trailers • Long drive-through parking spaces for trucks with large trailers to minimize backing • Clear marking of drive lanes and parking to improve safety • Indoor storage for fleet vehicles and equipment to lower the impact of extreme weather • Designed to allow for future flexibility/expansion • Daylighting with skylights and windows ODET EXAMPLES • - __ -...w. _ -# /..,ice • - R0 ��s►4�, ,•__ . ---71,, . ;� m s , ,Tb raw - . . I t H 4. . i + �p� a r t ,s it I ,,,. Ir, 1. 1 y • ti. .� _ — _ - - i _ – 'hove:Large, flex uie vehicle storage to house all srLeo Ul VCi odes and their component parts and equipment. CITY OF ELK RIVER MUNICIPAL UTILITIES 15 86 PROCESS a , . 0) ORIENTATION LISTENING BRAINSTORM • • Meet & Discuss Vision 4 Meet with students, • Document existing : staff, administration, : spaces • : and building • committee • • Discuss alternatives • • • Develop relationship : diagrams • Tour the facilities Establish stakeholder • "-,--L---> --' • • needs, goals, and •• priorities : 6 Distribute questionnaire uJJ_J • • # °•• I. 0 ...�- y Goals ?.3 ; . \ ... O ��> Needs Priorit ies ies G'\ • . \ . • O • I� • Explore sustainable • : design options e Set up project website 41 Compile and review . ; • _ questionnaire V -: 4 : responses OD U4 __- Welcome to Your Project Portal • j, • •• --- ' • Develop M/E/P and q, : Civil scope • • Ca • 0 0 0 16 Kodet Architectural Group, Ltd. 87 KODET •f-4(4"---- PROCESS 1 -J, illf OUTLINE & REVIEW SUMMARY COST ESTIMATES • • Outline three concept Develop and I Prepare final report for alternatives including review design : the City of Elk River layout of vehicle inventory alternatives . in each alternative . Review findings with city 1. ,-: ::: - -.71 :: r r s Y ' 1 ■ t: i6.r• • — .....4.1 MA :.1...f..,Fl::. .. .:.6.f2 .::■V' . ' I "::•'''''' Elk River Municipal Utilities Facility . Elk River Minnesota , , A ( — --1'' . Foul DI.Raport I Establish budget .......... ,:{,,, 1 , . 0 priorities and restraints - 1 based on review of • I design alternatives . . lex._ 3. . . - ', ''''''''''''''''' ,,,..„„, :: ( ( • •-• Fo'reZICZArsZe • :1-,//1!)1.:(11"''-•''t•l: 1/71%i:47 . , .... ill 2.0PIL..01.2.11L14.. '..1:;4": r-47 gr.rrr: :: : zr,,, r r...- r tt,t" • Itttr.:1=t::;:t..; tt ttlt ttt Itl: Ilt tt . -- '.•7':ZaL!il : •'..':,: :77-157- g : w L,4 r..- F. ty . . / Ea":::. F. "; i',4.. 6' EY.. i.',i i';',, • Develop initial /..C;.1 cost estimates wrpo, • and project budgets ,..t...k..........i • 0' . COSI) — Estimate lEstimCoatset #2 K..'relimina:y Budget CITY OF ELK RIVER MUNICIPAL UTILITIES 17 88 PROJECT EXPERIENCE CRYSTAL PUBLIC WORKS FACILITIES MASTER PLAN STUDY ASTER PLAN •rystal, MN 1 2 3 a 5 OPTION 2: EXPANSION OF EXISTING r_--•—•— V-r•:-,:.Vx--rr• 117.•-:.,; :•sY-S-*: N ••.,, SCHEME 2 FACILITIES f; I .rF 1 t 1 I E _. .J t I ...,..,... j:• COMPARISON OF SITE MAIM &BUILDING SIZES I J Tn b O _ :17-1.,..41,:::: P OS&CONS �. _ t _ OUTLINED 0.1.6117. �_.. . .r .. SCHEME 8 . i i ..w.,... •• ill —,.y.«. • 1 ,..11.1,1.11; 13 �'� � '=-,\ x - —'° PROS&CONS ;_ i OUTLINED OPTION 8: NEW FACILITY ON SITE a...... .....""""" "°° ROJECT SUMMARY 1 i PROJECT DESCRIPTION aster Plan&New Construction ze:69,541 sF Kodet Architectural Group provided multiple ost:Est.$8.4M design options for the city to compare costs, ompleted:Estimated 2015 size,operations,and efficiencies for their public works campus.The two options on this page •EFERENCE show expansion of their existing facilities(top), •m Mathisen,Public Works Director/City and a new building on a generic site(bottom). :ngineer Each scheme included a list of"pros"and"cons; •141 Douglas Drive North Crystal,MN 55422 as well as a comparison of site and building 63.531.1 160 size. Cost estimates were provided with each scheme,including site acquisition costs and soft costs. Kodet worked closely with City staff in developing the options that were presented in City Council work sessions. 8 Kodet Architectural Group,Ltd. 89 KODET 11 �— PROJECT EXPERIENCE CRYSTAL MAINTENANCE FACILITY NEW MAINTENANCE FACILITY Crystal, MN d dl . AV►. -'- .....,,,,e M.M. ,'' J 4 4 amomatx / r I sme 1,,,, , Y E .......n, s, / OCCVLATot ASH LW \ate'•.,, s-+ i'ARI(i f,WHi. �• +.� _ III_�nutY Sraa .sry �•�' , ` A" SNCW ,.Yf �S L.y S., 1,. er. aW :�S.'Pti• "�. yy i n Yy,S� w.:� ',7„ *r P�. V ,r`° r., NweT.SW F' 1 a d "' 1 ,..."..t.c?, �P �`3 -F ,1`. ' ► ` m. y s , . :_ rt. 4 § § B..ice I MT t -.Z. " 70 JUNLNUOI.1 , w�m es «..aii i 4�.Yr ..r ��g.- tr` i.. 3) , / / t I ,. ', 44 44 4..16 �` L — PROJECT SUMMARY PROJECT DESCRIPTION Master Plan&New Construction Size:69,541 SF The Crystal Public Works Facility is a Cost:Est.$8.4M replacement of the City's existing outdated Completed:Estimated 2015 buildings and under-sized site.This new facility would move the City's operations to a REFERENCE larger,more efficient site on West Broadway Anne Norris Avenue.This will greatly enhance the function City Manager of Public Works by housing their entire anne.norris @crystalmn.gov vehicle fleet in heated covered storage and (763)531-1140 providing a state-of-the-art maintenance garage and shop areas.The building will unify separate operations into one building, including Streets,Parks,Utilities,and Maintenance. CITY OF ELK RIVER MUNICIPAL UTILITIES 19 90 PROJECT EXPERIENCE L. KEVILLE CENTRAL MAINTENANCE FACILITY DESIGN AND CONSTRUCTION Lakeville, MN l 1 . . .. ,. ,, ''..-111 ; .k1r,:. . i.. ..:-.,::. ...:4.. 4 Sa, /' 0,+1 /' ' ...r..: ` .: I i •_ ,t r.`fi '€°., 'E i •• 1) hp • f1 - . 11111 IIIIIn-----III _,,, i „ ,,,,,„ IN IIIIIII II ■ — i a � . , ,___ , __ _, , _ '—f___— ^ t � iiii g-•- 'l •s„ .......,..4 111.11 r C.O..,9' :,,,:i...:f:-:.,.' S •ROJECT SUMMARY PROJECT DESCRIPTION I ost:$10,5000,000 'ize:114,400 sf. Construction was completed on the Central municipal buildings,including the city hall ear:2006 Maintenance Facility for the City of Lakeville and water treatment facility.The site and the in 2006.The facility is situated on a 37-acre building were designed to accommodate EFERENCE site and houses the park,street and fleet future additions that will serve the growing r.Don Volk maintenance departments,which includes City of Lakeville. Director of Operations&Maintenance Dept. office space,shop space,repair bays,one 0195 Holyoke Ave.,Lakeville,MN 55044 wash bay and vehicle storage. The functional '52.985.4560 yard includes a fuel island,above ground fuel tank storage,a salt/sand storage structure, CEEB mil storage bins and an exterior wash off area. and is screened from adjacent MASTER PLAN STUDY The yard adjacent Lakeville Central properties by evergreen trees and berms Maintenance Facility The site is located at the southwest corner of the intersection of 179th Street and Cedar Avenue. The brick and precast building is designed to accommodate future additions ----and compliments the City of Lakeville's other 0 Kodet Architectural Group, Ltd. 91 KODEI 1111 .- I= I n WW4r ,4 , ., -.7,,,,:::. .4 _110 •,..,CIIIIIIIIIli7(�M"..xGpl.l 69,..,. . ',00" II% I In 1 Ini A .r, 4,,,„,.._ N c.-, ,,%, ..., 4 ,,,,,44- 11%411 ,„. ,...,. , \ % ,..,,,,,,,„e.. 0„,,, 0 r 4***17/40(244 ,. \) P ,.--1 .00\ **!1 -.17.—:-44' 1110A\ . �' N. L , "w '0'o. WOOD wor-- 1. .. ..-\ °V W0 ts' s .....,,=a Mil=1.01 % [:„.,,,At.. '''''''.4_] /' ail/. 0 z.....1 Emil c, 3/44.;;;--,„ '''''''',. Ilk ....AF I 1_1 f==....y..1 11410 "^y'M / ''�A "!\ I I of - '`; ` 4 ki.'''0!4igir 1111111L14414:1 �� i =® iiIi"ii. - Legend U I . •I . . . a • , ' I E l ' ____7 _ ; r_._.; P� I I Equipment-Streets Equipment-Parks I ITY OF LAKEVILLE VEHICLE ° _ `�` _- 'TORAGE/INVENTORY DIAGRAM sing the City of Lakeville's equipment Additionally,Kodet will provide the Elk ..,, i ventory(above),Kodet Architectural Group River with options on the site to determine •• �,•�rlid.7T circulation and flow. um 1.1 . h _>� alarmed out the vehicle storage size and , 1-- i ade recommendations to the City. With this ••■•V' I.yout,it is easy to see how much space is x 1 _. '...111e.'y left for future inventory. Kodet recommends •lanning the middle bay back-to-back so that . long equipment such as trailers can fit and t- r - aneuver with ease. e have received your vehicle inventory '1 - ±- nd will use that inventory list and projected `.,'' . ..«Ir nventory to make recommendations regarding 1 ° i K '' f he size of the Elk River Municipal Utilities , j , acility. f0 , " , CITY OF ELK RIVER MUNICIPAL UTILITIES 92 PROJECT EXPERIENCE MNDOT MAPLE GROVE 'DESIGN AND CONSTRUCTION aple Grove, MN ' 1 € 1 i7 i I . nnn1losnnnnnnn , 1 � r � f t'' • �4 Y�i � p� - �I i 1 _ �� i Y `f _— ..� - '''1..-.",; 104 MNDOT MAPLE GROVE FACILITY ` 4 j, 1 VI tC' Jj / gs: `l ,;,, a 1 ■ _ -{ �` • ,�g II IPY � + M• �" ':7 _airy WASH BAY `-_--- x - R_' ' .R BAYS ROJECT SUMMARY PROJECT DESCRIPTION ■ost:13.7M 'ize: 108,000 SF The MNDOT Maple Grove building is a new The site is organized around efficiency, ear:2012 facility that combines the functions of the security,and separation of vehicle parking 014 AIA MN MERIT AWARD MNDOT Golden Valley Field Supply and and routes.It is critical that vehicles have MNDOT Maple Grove Truck Station into one easy and clear paths of movement from their EFERENCE building.The MNDOT Maple Grove Vehicle respective parking spaces while keeping Maintenance Center functions as a central the employees and guests on site safe.The om Lehmann,Arch.Supervisor hub for MNDOT providing 18 large vehicle, Field Supply Inventory is at the center of the 1651)366.3569 18 vehicle repair paysand maintenance stalls, building providing access to both vehicle 4 large welding bays,as well as space for 27 maintenance and storage,service for other vehicles in heated storage.This new building MNDOT facilities,and a loading dock for is on an existing MNDOT construction site vendor access.Unique and versatile overhead and was designed in accordance with the cranes and vehicle hoists were designed for Minnesota Sustainable Building Guidelines the variety of vehicle sizes and functions. (MSBG-B3)and with future expansion in mind. '2 Kodet Architectural Group, Ltd. 93 KODET 111,41-%-- . . . . , ....... - a . . ' , 11 yiii01H':-. Of/' .......--1, rt,froir,,, ,_,,--. _ -:7•;_, „,i,i,,..,. .Titii71 ,1,,„,...,,„,,:,,,,,.,„,,,,,,,,,,, , • • 1m . „... . , ,„„,„,,,„„.„,_,,,,„,:_,n,,,,_;.,z7,,;:14, ,,,,,_., • .:, • ,- , ,,, A.. --'----- ''- '''- ' • - ' ' ' i •1- ------- ' '-'.--= 1-,:L.:, • . - l' ' • 1 •:' .4--6.--:- :4- .: 1 I - '.• ::::6 , : -''' ' • ''r ; - ,- • '', ''': i 'I I 1 I I : . 6 .-: : _ ' . - ..',' • ` --- __, '. ..'„.„,..•,...--77--T—....:..,:„,,, - L, 4 ''*, ,, 4'. -- ' ' '':!.:•' ''*''''''''' ,,,,.. -- 1 Ilk \•;:-,. 1;1 ' ' • ,..., . , . ,--. -: • . !1-_,-' -4.•_, I . — I _.i ___....._- ' ' • __IA-- –d, ., ,• _,., ... 1 • _._.,;ri.,......„,.....iiidi..._ , ,. ..77,...,4,.....„-„...........„4,„,„,,.,....,,,w,i....„..- ,,.. . „„.. ..,- ,._•111111111111111111iiiiiill,,,,,...___ . .. L....,-...mimp„ „..„.::::::,„.„.„,..,...,.„,.. ..„....„.....,....,,,. .... .....,,........„,...,.„...„,„,....„ ....„.. _ ,,.. .,,—,..,...„:-..:-. ',1%,,,7--- ,--....?,--,i,•:,:-.:. ,•,. '*.V. N.-- ,..„ )...,..t,...:.. .„,..,,;.4.....„.„ .. . . _ ..„........:. :.:. . _, ,.... -, -• , . '• Ag•-t..... ., WECH TOOLS _ - • --',i 1 T.0,....1G WEL.O... 1 I • VOKLE sro... rc.r.. CT )•, 14 1..? • . I 7,3! `'- CCC CM — ,.. 1 ' V0.11. LE 1 , .A.,,,. 1 , 6( .7 ,■ ,- • —— P' ® ,po of FR , ,:,.. if eo or :s...;,.....-7.”.•,. . t o t e,' ® . _.ucl---.0..) .,,,,,, ./• .,-.9.---1_, . _ ® ®®®®® ,,. 6-72 94 CITY OF ELK RIVER MUNICIPAL UTILITIES 23 PROJECT EXPERIENCE BLOOMINGTON PUBLIC WORKS FACILITY •1DDITION AND RENOVATION B oomington, MN ..�.� _--------- • • r < / // / /'I / / / - , _ a a•.--'• w•:�^•ra1� •- y. . _ -/ ® L Derr •4)- -- e , '... '`, t t ' `t :i.,4;,:-_ U , M _.e 6-4 , ita. o I NIMIMMIIIMEEIM WNW- Me.iiii t�.,'_ : , , '. it-I P>zap f " '' i �.".".„•�• �.,, �� d h! '' 'r K % W it ' , , . .4 )1 N. \It , ° - , . . , v .o ® � a s t / � .- — — — Renovated Existing Building PROJECT SUMMARY PROJECT DESCRIPTION Bost:$11,224,618(addition/renovation), estimated $433,630(office remodel) Addition&Renovation:Kodet Architectural Office Remodel:Kodet recently worked ize: 117,775 sq.ft.(addition/renovation), Group previously designed an addition and with the City of Bloomington on an office 5,500 sq.ft.(office remodel) remodel at the Public Works Facility in 2002. remodeling project at their Public Works The design team expanded the office space Facility.The team is determining the type of ear: 2002(addition/ren.),2013(office remodel) and a repair bay and truck garage were also office space layout that would work best for included.The area of the facility increased the City.Design elements that make these 'EFERENCE from 28,286 square feet to 117,775 square spaces successful include: Jim Eiler,Assistant Maintenance feet.Exterior site planning and site reuse was • Planning for spaces that take into account 'uperintendent utilized to provide the City of Bloomington daily activities and creating ample '52-563-8766 with a total Campus Master Plan. storage space for records,plans,etc. • Balancing natural and artificial lighting to provide a comfortable work space. • Acoustical design that controls sound from interior and exterior environments. 2- Kodet Architectural Group,Ltd. KODET 95 PROJECT EXPERIENCE BLOOMINGTON STORAGE GARAGE DESIGN/CONSTRUCTION B oomington, MN -ti',t i. %,_.1e 1/.. '4) 1 , e i ', • IV "rh ,10, - '1f \I .`f"' .A \ c\-. I { ,_ i':dr if Ilk r j — — • Pre-design Plan BLOOMINGTON STORAGE GARAGE I ...1/ .. 1 1111 r '7, ----'....moramomm....ei PROJECT SUMMARY PROJECT DESCRIPTION lient:City of Bloomington,MN ize:55,963 s.f Bloomington Storage Garage houses major The fire and police storage provides space for ost:$4,122,427 city functions such as a wash bay,fire and large tactical equipment.Additionally,it is a ar:2006 police storage,SWAT team and Mall of high security space providing storage space America police support gear,public works for new federally funded equipment,tactical REFERENCE warehouse,and vehicle storage. gear,emergency equipment and support equipment as the department determines.It lay of Bloomington The wash bay is designed to provide vehicle is designed for quick response and provides J m Eiler,Assistant Maintenance washing for multiple vehicle sizes and has space for bomb response gear and other high uperintendent catwalks on each side for use with a wand for end security demands. •52-563-8766 washing high areas of equipment as well as fully cleaning of the underside of equipment. CITY OF ELK RIVER MUNICIPAL UTILITIES 25 96 PROJECT EXPERIENCE CITY OF MEDINA FACILITIES MASTER PLAN P BLIC WORKS, CITY HALL, AND POLICE DEPARTMENTS t\tl edina, MN — �00000-00-000-06 a 6►v*sue vial viv 0...OiO v v O0O000- 41 o�0' 0001 1 0 CIRCULATION A YARD STORAGE OPTION i_ 25,000 S F I PROPOSED DETACNED -T FUTURE USE 1 CITY OF MEDINA �I 'TAI' 1 PUBLIC WORKB I 0003. FACILITY I ii I w,masr. 1 PARKING iO'� I +3 ACRES(FUTURE USE) SITE _I 0■ TOTAL 11 ACRES 8 ACRES i0 \ 0 \/ POND i YARD STORAGE j /2TUREUF.i' OPTION 01 0 \ FUTURE S F PROPOSED ATTACHED \ / TOTAL / CITY OF MEDINA / ]0,000 SF/ PUBLIC WORKS 1 F5,00IT' \ 1 I 15,000 S.F. I �h ---- o P o USi° 4, .__ _-_ 1 NENlEPIN COUNTY _ I PUBLIC WORKS FUTURE USE Ie1 o II FUTURE S.F. ' ^ 0 0 o Facilities Master Plan PARKING S CY CNA DN CITY OF MEDINA �� CITY HALtJPOLICEIPUBLIC WORKS PROGRAM STUDY PUBLIC WORKS .4 PUBLIC WORKS FACILRY $. , uxx_wx si:' / F ROJECT SUMMARY PROJECT DESCRIPTION lient:City of Medina,MN' acilities Master Plan Completed:2007 The Kodet Team studied the programmatic 3. Developed the final Master Plan for long- space and technical needs of the City of Medina: term growth of the City,which resulted in additional phases for each of the •EFERENCE 1. All three facilities are currently on facilities examined. I had Adams,City Administrator(now in one land locked site,Kodet explored Ibert Lea) the Public Works Facility to expand to Kodet advised the City of Medina to keep the 052 County Rd 24,Medina,MN 55340 another site for better land use,including City Hall and Police on the same site,since ',07.377.4330 a possible collaboration with Hennepin it was in a pastoral setting and represented County Public Works Facility;and for the identity of the City of Medina;and to City Hall and the Police Department to either collaborate with Hennepin County remain on the current site because of its Maintenance Facility or buy a minimum pastoral setting. of 20 acres within the City of Medina to accommodate room for future expansion. 2. Met with the City of Medina and the Citizens'Advisory Committee • throughout the programming process. F 6 Kodet Architectural Group,Ltd. 97 KODET ill‘(,----- PROJECT EXPERIENCE WEST ST. PAUL MAINTENANCE FACILITY NEW DESIGN & CONSTRUCTION j West St. Paul, MN I . s 1 . , t1 r e, . ' • 1.illt ii,........ ,__,... ..... . me , r, qi r`' I - --, 1" MASTER PLAN STUDY West St.Paul Maintenance Facility R PROJECT SUMMARY PROJECT DESCRIPTION Client:City of West St.Paul,MN Size: 51,071 sq.ft. The West St.Paul Maintenance Facility is a Kodet was the architect teaming with Cost:$5,784,000 replacement of the City's existing,outdated Collaborative Design Group on the project. building on a new site. This new facility Design concepts included an architecturally Completed:2010 pleasing landscaped edge to the adjacent greatly enhances the efficiency of public P g p g I works by housing their entire vehicle fleet int residential neighborhood,site organized REFERENCE heated covered storage and providing a state for efficient vehicle movement and security, Matt Saam,Public Works Director of the art maintenance garage and welding building design to allow for future expansion, 1616 Humboldt Ave West,St.Paul,MN 55118 shop. overhead cranes and vehicle hoists for 651.552.4100 a variety of vehicle sizes,and office and Incorporating many sustainable concepts lunchroom design for efficient crew staging in the design,Kodet used this project in and operations. seminars as a case study for LEED concepts in maintenance buildings.Sustainable concepts included a geothermal system with vertical loops,on site holding ponds to filter stormwater,green materials locally available and with high recycled content,and preservation of trees on site. CITY OF ELK RIVER MUNICIPAL UTILITIES 27 98 PROJECT EXPERIENCE COON RAPIDS PUBLIC WORKS FACILITY ASTER PLAN AND ADDITION oon Rapids, MN 1 ::::,,,,,,T,T7 wir....i., ' :_-":;',. l»1111I1�llllL/�r.; 44--- ...�h► Tr. r e P J_ ' J=`. �ra tam, >t MASTER PLAN STUDY k. ;:. ' Coon Rapids Public Works E' '. ROJECT SUMMARY PROJECT DESCRIPTION lient:City of Bloomington,MN S'ze:$2,389,744 The Coon Rapids Public Works Facility project The building was modular in nature, was mulit-phased additions for heated storage which provided for cost saving and ease of •ar:2006 and repair bays.The existing building was a construction.For the first phase,the final cost precast structure and the new addition was was 21%under budget and the building was •EFERENCE designed to match its concrete panels. completed for early occupancy. S eve Gatlin,Director of Public Services 11155 Robinson Dr.,Coon Rapids,MN 55433 Kodet Architectural Group added a mezzanine For the second phase,Kodet worked with 763.755.2880 as well as other interior amenities to make the the City of Coon Rapids to design a garage . building function better. In addition,energy addition that includes heated storage and efficient heating and ventilation systems vehicle repair space.We remodeled the were a part of the overall design.One of the existing building to provide better storage key elements was to design the facility to and more staff support areas. accommodate bad soil conditions.Located on an extremely flat site,the design took into account drainage and environmental concerns. 8 Kodet Architectural Group, Ltd. KODET 1111 � 99 PROJECT EXPERIENCE BURNSVILLE MAINTENANCE FACILITY MASTER PLAN AND NEW CONSTRUCTION Burnsville, MN 10:47P 1 i _ firE .: # 1 q ., a .. ,' . c " .;-. ¢4146.E It. .`� --*—Iii`a' 4AI •F s . 4 '3,,a +if . 9 ,tx.a_ If '. V E x v• ar t 41;14,' ....N.'si"'d. • ' ' ' .. :- - - ' •-=`.;., - ' '.-'1%....,'''" :.!" .. MEI NNW" I\ : � )I a= ii I/ r 1 MASTER PLAN STUDY • f '� _ �1 i Burnsville Maintenance Facility - 4t l , - ,,,,..---- 11 ,i-EL. . -— ---,--,(1111 i , ,T., 4 T4 ' :1 E PROJECT SUMMARY PROJECT DESCRIPTION Client:City of Burnsville Size:59,000 s.f. The City Council of Burnsville contracted The 13.8 acre site is part of a planned unit Kodet Architectural Group to design a new development that will provide the City of REFERENCE City Maintenance Facility.The 59,600 square Burnsville with land for future commercial Tom Busse,Fleet Superintendent feet facility provided much needed space growth. 100 Civic Center Pkwy.,Burnsville,MN 55337 and complied with many new environmental regulation requirements. 952.895.4504 The building houses the City's maintenance, park maintenance,vehicle storage,vehicle . repair,and supporting office spaces. The brick structure features naturally lit repair work areas and new security and inventory control monitoring systems.Long-span trusses and plan layout in the building were designed to permit easy future expansion. CITY OF ELK RIVER MUNICIPAL UTILITIES 29 100 • Kodet Architectural Group,Ltd. 1 0 1 KODET I � SUMMARY SUMMARY Kodet Architectural Group,Ltd.has the experience,resources and exceptional team members to deliver complete services for the planning,design and construction services for the Elk River Municipal Utilities Facility. As you can tell from the enclosed material,we have and continue to work with a number of cities throughout Minnesota.I would welcome you to contact Steve Gatlin at the City of Coon Rapids,and Anne Norris at the City of Crystal.We have completed municipal facility projects with both of these cities and the projects have been very successful. Kodet is uniquely qualified to work on the planning and design of a municipal utilties facility in Elk River.Our approach is focused on the following major elements: • Previous experience and success with municipal facilities.The Kodet Team has a solid understanding of how to design vehicular facilities, including;site circulation,equipment placement,areas for staff functions,storage,and overall operations.We are also listeners,if you've got specific ideas applicable to your facility,we want to hear them. • We are a leader in sustainable design,thinking,and practice.Sustainability has been an important aspect in design at Kodet for over 30 years.We provided information for the B3 Guidelines;Kodet's project for the DNR Windom Headquarters was used as a pilot study for the MSBG-B3.Kodet implements sustainable design practices such as day-lighting,energy efficiency,high indoor air quality,recycling,and other practices during the design and construction of all our projects. • Kodet will work as a team with the City of Elk River facilities staff.We will listen to the goals,wants,and needs of those who will be using the building so we can program it to function efficiently. • The importance of architectural design is reflected in how we design low maintenance facilities that work.Kodet also understands that city facilities often have aesthetic requirements,such as being designed to complement adjacent residential structures or to coordinate with other city buildings. We are experienced in meeting requirements such as these with creative,yet respectful designs.We also design buildings that can expand to meet future requirements as the community grows and expands. • Successful project management from programming through design.This includes cost estimating and contract administration.Kodet's accurate in-house cost estimating allows us to design buildings that are under the construction and project budgets.For example,the bids for MnDOT Maple Grove came in$383,612 under Kodet's estimate.The project was a 13.7 million dollar project.Meeting project budgets and schedules is a commitment we make to clients. We believe that our team has the experience and resources to provide the City of Elk River with a facility study that will meet your needs while providing and planning for the future.Kodet Architectural Group looks forward to the possibility of working with your community. Sincerely, KODET ARCHITECTURAL GROUP,LTD. Edward J.Kodet,Jr.,FAIA CITY OF ELK RIVER MUNICIPAL UTILITIES 31 102 KODET Ill /04//'..s. -. — KODET ARCHITECTURAL GROUP, LTD. 15 Groveland Terrace I Minneapolis, MN 55403-1154 612.377.2737 I www.kodet.com ©KODET ARCHITECTURAL GROUP, LTD. 2015 103 U a a f _ i }} / / 4,40 . r l -- ,-._-.- 0,\......1:t F,lk -1111010-, River it.. ,, .,.. , , - , , Municipal Utilities Planning Study m isr A Proposal for Architectural/Engineering Services 292 Design Group 3533 East Lake Street Minneapolis, MN 55406 Contact: Pamela Bakken Anderson,AIA panderson @292designgroup.com 612.767.3773 104 May 31,2015 Erik Volk,Water Superintendent Elk River Municipal Utilities 13069 Orono Parkway Elk River, MN 55330-0430 RE: Proposal to Elk River Municipal Utilities for Planning Services for the ERMU Expansion/Renovation Dear Mr.Volk: In today's challenging environment,cities are searching for better ways of delivering important public services to their residents. ERMU provides essential services that enable the City of Elk River to maintain a high quality of life. Our team of experienced staff and consultants has extensive experience in assisting civic institutions in developing facilities that serve their constituents in these important functions. Our team will lead a process that promotes open participation by staff and leadership,which will improve services and provide cost savings to the city. Our process will be rigorous,thoughtful and thorough.Our team has led diverse groups of clients through similar processes and will work closely with ERMU staff and leadership in developing a quality municipal utilities facility that demonstrates a commitment to efficient service,fiscal responsibility and valued city employees. Because of our firm's size,experience and day to day involvement by our principals,this significant project for the City of Elk River is also a significant project for us. Attached,please find a proposal with information on our firm and our key consultants,our project experience and approach to work on your project. We have included a fee proposal for work on the planning phase of the project,along with a typical fee range for the design and construction phase of the work. Once the project scope has been identified,a final fee proposal can be provided, based upon your budgetary goals and requirements. We truly enjoy getting to know our clients and working with each to design facilities that improve operations. We appreciate the opportunity to submit our qualifications to you and look forward to discussing with you how we can assist the community of Elk River with your planning process. Sincerely, Pamela Bakken Anderson,AIA Partner 105 292DesignGroup Table of Contents Proposal Sections Cover Letter f l ' a Statement of Qualifications 74 Lead Firm ► . Consultants 4,- ; 1010p "-.''',,,,,4 > r b Project Approach 4 4 Project Understanding Work Plan Staff Roles and Availability c Similar Project Experience 8 -_ Team Experience Relevant Projects and References r- r d Fees 13 di Fees by Phase U e Other Information 14 Key Qualifications Staff Resumes A 4r� The mission of the ERMU is to provide our customers with safe,reliable, cost effective and quality long term electric and water utility service. To communicate and educate our customers in use of utility services, programs, policies, and future plans. These products and services will be provided in an environmentally and financially responsible manner. Elk River Municipal Utilities Proposal 1 106 292DesignGroup a Statement of Qualifications Lead Firm Project Lead/Architecture/Planning 292 Design Group 3533 East Lake Street, Minneapolis,MN 55406 612.767.3773 1 612.767.2926 fax Legal Status: Professional"S"Corporation Ownership: Pamela Bakken Anderson,AIA,CID,LEED AP; Thomas J. Betti,AIA; Mark Wentzell,AIA Staffing: 8 full-time and 3 contract staff members-4 Architects; 4 Architectural Staff; 1 Interiors; 1 Administrative Staff 61i Collaboration is the emphasis of 292's professional planning and design services. Our firm focuses its attention on public projects that serve communities. With a full- i 0 service planning,design and documentation staff,292 has worked with organizations throughout the Minneapolis/St.Paul area,across Minnesota and beyond. Our services range from planning and feasibility studies to full design and construction contracts. Our design philosophy incorporates sustainable planning principles with high quality, functional design. 292's significant list of community-based projects is a testament to our responsive, respectful,and innovative character. We have worked with cities,government agencies, community groups,and other organizations,to help them achieve their project goals. "'►! '"‘r ° ' " x 292 Design Group knows that Elk River Municipal Utilities provides essential services that enable your city to maintain a high quality of life. We understand that the design of your facilities can help keep operations running smoothly. Our primary goal for the 2.. Elk River Municipal Utilities project is to develop a quality facility that demonstrates -;R a commitment to efficient service,fiscal responsibility,and valued utility employees. A few examples of our public projects include: • Elk River Public Works Addition and Renovation, Elk River, MN ' • Medina Public Works and Police Facility, Medina, MN ' �• • Normandale College Grounds Maintenance Facility, Bloomington, MN • Public Works Facilities Additions and Renovations,Roseville,MN * y o_ • Roseville Police&City Hall Addition and Renovations, Roseville,MN * 2 ' • Washington County North Service Center, Forest Lake,MN * lr� • Washington County South Service Center,Cottage Grove, MN * k a • Minneapolis Fire Station 14, Minneapolis,MN * { • Bloomington Civic Center, Bloomington, MN * • Blaine City Hall&Police Facility, Blaine,MN * _ _ `? Elk River Municipal Utilities Proposal 2 107 292DesignGroup a Statement of Qualifications Consultants Structural, Mechanical & Electrical Engineering & Associates, Inc. '{ 9100 49th Avenue North, New Hope, MN 55428 I® 763.367.7600 1 763.367.7001 fax Nelson-Rudie & Associates, Inc. provides structural, mechanical and electrical consulting engineering services to both public and private sector clients on a wide ai range of projects. With 35 years of experience they have developed a strong personal service approach to working with clients by maintaining individual and direct project 1_ a involvement by principals on each project from the preliminary stages through final completion. � They have worked on both commercial and municipal maintenance facility projects = •- and have a thorough understanding of the requirements for these facilities. We are also familiar with the Elk River Community. We have worked on the Elk River Public Works Facility, Elk River Public Safety and City Hall Buildings, the De-humidification n for the Elk River Ice Arena,Office Remodel at the Elk River Ice Arena,and the Elk River Library Expansion. A few examples of their projects include: • Elk River Public Works Facility, Elk River, MN • Public Works Facility, Hugo, MN • Utility Maintenance Facility,St. Paul, MN • Elk River City Hall/Police/Fire Station, Elk River, Minnesota • MnDOT Maintenance Facility Addition and Remodeling,Owatonna, MN • SBM Fire Station(Spring Lake Park, Blaine, Mounds View)—Blaine, MN • Ristow Trucking Semi-Truck Maintenance Facility—Hammond,Wisconsin Other Consultants Once the project scope has been established, additional consultants such as civil engineering, landscape architecture,technology or other specialty consulting can be III brought on board to provide these services. iq%° rr Elk River Municipal Utilities Proposal 3 108 292DesignGroup b Project Approach Project Understanding & Workplan Project Understanding Project Components for: Working closely with Elk River Utilities staff and leadership,292 Design Group and our ERMU Water Services consultants will engage the team in meaningful analysis,assist ERMU in developing a ERMU Electric Services detailed planning study for the Municipal Utility's offices,vehicle and materials storage • Vehicle Storage needs and maintenance requirements. We understand that it is our job to provide • professional planning advice to City staff so they will be able to make the critical Materials Storage decisions required for the future of the City of Elk River. Our team does this through • Wash Bay a thoughtful and rigorous planning process starting with a work plan and defined • Office Area work products. With a decision to proceed,our team can design a facility that meets • Lunch Room the needs of current operations while allowing for future development and changes. • Locker Rooms • Support Spaces Work Plan and Work Products Phase I - Planning Study Project Kick-off *.; Municipal Utilities representatives and City staff meet with the design team to discuss the work plan and to identify the decision-makers who will be involved in the design ,e k' work. We then prepare a statement of goals and objectives for the key building r�'° components and adjacent site area design and confirm a schedule that identifies key milestone dates and agendas for meetings and presentations. >%* Work Products Written work plan and goals/objectives, project schedule, major milestone dates,directory of project participants,and meeting schedules and agendas /i s: ;,;:ItE :424114-4000t 2 ° '• , City/Staff Input . . , .` t'tiY All project stakeholders will be brought together into a comprehensive planning and design team working directly with the consultant team. The first critical phase is to review and discuss any planning work undertaken to-date. Concurrently, we will collect input from the various users who will be involved in the project including municipal utilities staff, leadership,and all regulating agencies. Our team believes in and feels strongly that the greater the input at this phase,the greater the potential E for a successful project. Work Products Written meeting minutes,notes and code analysis t i Program Development With input from the users,staff and leadership,our team will develop a detailed facility program which identifies key building components,including requirements for offices, ; _- ; .) :ay., 1 staff areas,vehicle storage, materials storage, operations areas and support spaces. The program will address current requirements and identify future space needs. . '; Work Products:Building program and site planning analysis ; , ..— . ea 1 • Conceptual Design Development I�._ As one of the most informative parts of the design process,the 292 design group team /4 °`' . , 4 ., will lead the City through a design charrette to prepare multiple diverse options for iii 9 •• participants to discuss.Conceptual image sketches suggest the form and image of the r� • -. , f I building and its fit within the existing natural context. Work Products:Conceptual plans,site plans and exterior image sketches Elk River Municipal Utilities Proposal 4 109 292DesignGroup b Project Approach Project Understanding & Workplan Budget and Schedule At this time,initial budgets are developed based upon the conceptual design and site information. These budgets,along with a preliminary project schedule,can be used to make decisions on the project scope and phasing. _ `• �° Phase I Report and Presentation - - At the completion of Phase I,a final planning report will be prepared which includes the final facility program,concept designs,project budget and schedule. Our team can assist with preparing materials and making presentations to the ERMU Commission and other leadership. Phase II - Design through Construction Schematic Design '*ar With the recommendation to proceed by the City,a schematic design is prepared.This phase will define the municipal utilities facility including materials and construction - methods and the parking and site development. A comprehensive schematic cost estimate ensures the project remains on-budget and sustainable design goals are documented. Work Products:A comprehensive schematic design package. Deliverables are based upon our defined project process guidelines and include: • Updated project schedule • Site plan,floor plans,roof plan,exterior elevations,building/wall sections • Additional drawings/renderings as needed to present the concept • Schematic civil layout including site plan,grading plan and utility plan Wir �� • Schematic structural layout including foundation plans and framing plans • Schematic mechanical layout including equipment and distribution • Schematic electrical layout including lighting and power distribution • Architect's and consultants'description of systems • Building code study and preliminary zoning ordinance analysis `• Outline specification by CSI division • Estimate of probable construction costs and value engineering as developed in conjunction with the Owner In addition to the deliverables outlined above the 292 team will make presentations to ,r staff and other review bodies as required by ERMU. _;�# r tap 1+_ •i Design Development 1/1.' f'] This phase will define the major building systems-including architectural,structural, ,"• civil, mechanical and electrical - including materials and construction methods. An 11 _-1 updated cost estimate ensures the project remains on-budget and sustainable design +.{� dim ^ I goals are reviewed. Work Products:A comprehensive design development package. Deliverables are based upon our defined project process guidelines and include: • Updated project schedule • Final code review including code and zoning review drawings and text • Drawings including site plan,floor plans,roof plan,all exterior elevations,building and wall sections,interior elevations and schedules • Additional drawings to present the design and defined in the contract. Elk River Municipal Utilities Proposal 5 110 292DesignGroup b Project Approach Project Understanding & Workplan • Developed civil layout including site plan/details,grading plan/details and utility plan/ - -,•,Ji . , details JI • Developed structural layout including building sub-grade foundation work,footings and foundation plans,floor and roof framing plans and written description of structural systems • Developed mechanical layout including underground waste and supply lines, mechanical equipment,distribution and systems description L_______T • Developed electrical layout including distribution, equipment, site and floor plan layout,distribution and site lighting and systems description • Preliminary specification by CSI Division • Estimate of probable construction costs and value engineering as developed in °conjunction with the Owner r c-: In addition to the deliverables outlined above the 292 team will make presentations to L;, , o __ staff and other review bodies as required by ERMU. i^ k r f1 C Construction Documents Prepare the documents that will provide the detailed drawings and specifications for the construction of the project that will become the basis fora contract between ERMU and the contractor for the project. --- 1 hi , 1 Work Products:A comprehensive construction document package. Deliverables are =` L J _ Ll -° based upon our defined project process guidelines and include: * n �_ �.1- � -�- -� j • Updated project and construction schedule • Final code review including code drawing,completed code review text and zoning ' �' " review drawings • Construction Document drawings including site plan,floor plans,reflected ceiling plans,roof plan,all exterior elevations,building and wall sections,large scale plan drawings-final layout,interior elevations-final layout,schedules and details • Final civil layout including site plan/details,grading plan/details and utility plan/ details • Final structural layout including building sub-grade foundation work,footings and foundation plans,floor and roof framing plans and structural details • Final mechanical layout including underground waste and supply lines,mechanical equipment, distribution systems, floor plan layouts, mechanical schedules and details • Final electrical layout including distribution, equipment, floor plan layouts, ; r`t electrical services distribution and site light lighting electrical schedules and details • Layout of specialty systems ARV—, • Final specification by CSI division • Assist in preparation of a final estimate of probable construction costs tI Bidding and Negotiation Assist Elk River Municipal Utilities in obtaining bids for the project. Interpret the documents and provide clarification to the bidders on the project. Prepare contracts ",. for the construction of the project. Construction Administration Observe the construction work for conformance to drawings and specifications,process shop drawings, evaluate contractor request for payment, prepare final punch list, Certificate of Substantial Completion,and project closeout. Elk River Municipal Utilities Proposal 6 111 292DesignGroup b Project Approach Staff Roles & Availability Elk River Municipal Utilities Commission Water Services-- Electric Services Z i mProject review and decision- a, J making team cu N .O L o. @ Project Manager/Architect I- Pamela Bakken Anderson,AIA,CID,LEED I c AP 0.0 a, 292 Design Group in Will be the key contact person and oversee all phases of the work Project Designer Mark Wentzell,AIA AP Mechanical Engineering 292 Design Group Electrical Engineering Mike Woehrle,PE Jeff Piehl,PE Nelson-Rudie&Assoc. I Nelson-Rudie&Assoc. Will lead plumbing& Will lead power&lighting HVAC planning&design Structural Engineering planning&design Joe Pearce,PE Nelson-Rudie&Assoc. iii...— Will lead structural design services Availability and Capability Each of the staff members listed above are currently available to begin work with Elk River Municipal Utilities and will remain with the project throughout planning, design and construction. Additional design, drafting and support staff will be �r assigned to the project as required by the schedule and project requirements. ' Copies of individual staff resumes are provided under section E of this proposal. Elk River Municipal Utilities Proposal 7 112 1 292DesignGroup c Similar Project Experience Team Experience 292 Design Group Elk River Public Works Expansion/Renovation, Elk River, MN �\ Medina Public Works&Police Facility Renovation, Medina, MN irk Normandale College Grounds Maintenance Facility, Bloomington, MN �+ r'� � ' Saint Paul Public Schools Multiple Renovation Projects,Saint Paul, MN ,. '- •Normandale College-Multiple Addition/Renovation Projects, Bloomington, MN `'? Roseville Public Works Expansion/Renovation, Roseville, MN * 4.,> Washington County North Service&Transit Center, Forest Lake, MN * --`, Washington County South Service Center/Trailhead,Cottage Grove, MN* Detailed project descriptions and Minneapolis Fire Station 14, Minneapolis, MN * references for selected projects are Bloomington Civic Plaza, Bloomington, MN * included on the following pages. Blaine City Hall/Police Facility, Blaine, MN * Minnetonka Moccasin Warehouse/Distribution Addition, Minneapolis, MN Chaska Community Center-Multiple Addition/Renovation Projects,Chaska, MN Nelson-Rudie & Associates /4, Elk River Public Works Expansion/Renovation, Elk River, MN Public Works Facility, Hugo, MN Ristow Trucking Semi-Truck Maintenance Facility, Hammond,WI < 't Elk River Public Safety Building,City Hall Remodel,and Public Utilities, ` *e Elk River, MN 1447',...f4 ; �. N4 1 Sewer Utility Maintenance Facility,St. Paul, MN ,. z '! Public Works Facility Addition& Remodeling, Cottage Grove, Minnesota , . 1 I r . t MnDOT Maintenance Facility,Chaska, MN 0--+- I 1 0 Public Works Garage,Chanhassen, MN Public Works Garage Remodeling And Expansion, Hopkins, MN *--� { _--� MnDOT Maintenance Facility Addition And Remodeling, Owatonna, MN +.Tr Ate''`4`i,'t ' Public Works Garage, Northfield, MN Public Works Garage, Franklin,WI _ Carver Fire Station & Public Works,Carver, MN i - d *project completed by 292 design group partners while leading prior firm AKA Elk River Municipal Utilities Proposal 8 113 292DesignGroup c Similar Project Experience Relevant Projects Elk River Public Works Facility - =-' `� /' ,- ' -e Niu, ,x.!- Elk River, MN � ,� iz, '� %=i siti y a," ' This project included a major renovation (18,000 square I�` , _emu, _ f �} feet) to the existing Elk River Public Works Facility, as , F. I well as an addition (68,000 square feet)for large vehicle , ; . ° „ storage, vehicle and truck maintenance, offices and 1 „ It s. s -' ` support spaces. } :• `•� i ` Renovation work on the small vehicle garage, which ,, provides space primarily for the Parks Maintenance ✓` o� s , department,included upgrades to toilets,and additional �� space for a wood shop and storage. i©�,® The new addition included a large vehicle garage tilt, ∎/°' 41∎ . ,.. t..,,,i with a wash bay and storage for over 40 vehicles; a j /�*� * / r maintenance area with four vehicle and four truck repair .(�7 bays; a small engine repair area with bridge crane, lube �� I��i a' �''oa _. @— room and storage;and an office area with locker rooms, - F� r lunchroom/training room,and sign shop. The majority of the addition's exterior is comprised of precast concrete panels, one of the most efficient materials for large space enclosure. Variations in color detail were incorporated to help break down the scale • Construction Completion:2013 of the addition's large volume. For example, wood was • Construction Cost:$8,730,000 used on the exterior of the office and support areas for • Team Members: its warmth and texture. Pam Anderson,Project Manager Mark Wentzell,Project Designer The new facility includes a number of "green design" • Client:City of Elk River features including skylights with daylighting controls, • Reference: fully-automated building controls, high efficiency Mark Thompson mechanical systems,durable,low maintenance materials Street Superintendent and bioretention and rain gardens for natural storm City of Elk River water management. mthompson @elkrivermn.gov 763.635.1120 The project also included a salt storage building. ' ' '':l'-;,--;,,,-,71.-,,,,.-„,,r.,..,,,,,:, ,,,,, ,,_,,..ii._..e AY0 I Elk River Municipal Utilities Proposal 9 114 292DesignGroup c Similar Project Experience Relevant Projects Medina Public Works and Police Facility 1 Renovation I Medina, MN I In 2012,the City of Medina purchased an existing 72,000 _;_„,----r,-- square foot office/warehouse building for use as their `T . public works and police facility, replacing a pole barn �``` used by public works and the cramped lower level of city hall used by the police department.The renovation of the newly acquired building included the following: �_ • Widening of existing overhead doors in the south garage to allow drive-through for larger public works vehicles • Construction of toilet/locker rooms • Construction of a vehicle maintenance area within the large warehouse space.(The vehicle maintenance area included a lube room,welding area and new bridge `� . ` crane.) ` �� ._ I� • Remodel of the existing office area to accommodate *l offices,meeting rooms and lunchroom areas for public ( '► �, works and police,a police squad room,evidence prep ,4 and storage,and a detention facility with sally-port h garage # • Upgrades to mechanical systems,lighting and power— -: il . including an emergency generator. ® _ �.". Existing interior areas allowed for storage of materials F and equipment, while an existing drive-through garage space at the north end provided space for cold storage and smaller vehicles. \ I t • Completion:2013 • Construction Cost:$2,698,000 • Team Members __,________„---,,,..< 4iir _ Mark Wentzell,Project Designer Pam Anderson,Project Manager • Client:City of Medina • Client Contact: -— _ Scott Johnson,City Administrator -- `° '" - 2052 County Road 24,Medina,MN 55340 -, 763.473 8840 1 -� � scott.johnson @u.medma.mn.us f Elk River Municipal Utilities Proposal 10 115 III 292DesignGroup c Similar Project Experience Relevant Projects ,--1-. 1 Roseville Public Works Expansion/Renovation Roseville, MN As part of the development of a new campus master plan for the City of Roseville,expansion and renovation of the s > i public works facilities were identified as a high priority. r " The existing public works building included several }, additions over the course of 40 years and the overall _,.....-•-••• facility was inefficient and unable to accommodate the quantity and size of vehicles in the city's fleet. :,_ / The new plan included demolition of several of the oldest i buildings at the center of the facility and construction of i' lr- -, 1 " - Iii." a new, drive-though vehicle storage garage and vehicle _``y ^ i maintenance facility. Work also included upgrades to A i - the remaining garage areas, remodeling and expansion °'f . \, f 1 of the public works office area and the addition of a staff mil, ° ' " lunchroom,locker rooms and meeting room spaces. �� '\ �1 • At the exterior of the building,the site was reconfigured• . V; s — to provide better access for vehicle maneuvering, - = _V fueling, and outdoor storage areas. A new salt/sand 1 storage building was constructed along with a new yard enclosure wall and screening. • Construction Cost:$4,194,200 Public Works; Overall,the project included 12,400 sf of existing facility $6,459,800 Police&City Hall upgrades, 14,900 sf of major renovation and 34,400 sf • Construction Completion:2004 of new construction. The vehicle areas were designed • Lead Design Firm:292 Staff as a part of AKA with large skylights and high windows to allow natural • Team Members:Mark Wentzell,Project Designer; daylighting of the spaces and reduce the need for electric Pam Anderson,Project Manager lighting during the day. *Project completed by 292 Design Group partners while leading prior firm i / .T i,. r IJ p.--tv ,i1---....._-_;; - a . ,,,,..„, _____ , , ,, ,_, 1 .sz:..., 1 ,..,_ . __ _..i _ 1 . _ ow . . As: -- ,: „ -, „.c.,,,,__ , L__,,J c Elk River Municipal Utilities Proposal 11 116 292DesignGroup c Similar Project Experience Relevant Projects Normandale Community College SR4. acr. Addition & Renovation / Bloomington, Minnesota GK. Through the years, Normandale Community College has required planning, interior design and architectural ` `''°} ~ services for a diverse range of projects. Changes i - in student enrollment, technology and teaching methodologies have required improvements to note' • r °1 i 'only student-focused spaces—such as classrooms and recreation amenities—but also support spaces such as _ r , , , _ offices and building services. The following list outlines the varied projects that 292 has completed with Normandale: • Activities Building Addition/Renovation • New Grounds Maintenance Building • Building Services Renovation i • New Campus-wide Generator Installation ; • Data Center Relocation % : • Library Office Renovation • Business Center Renovation / V • Academic Support Center Renovation • Records office Renovation ® 1 l • Tutoring Center I u IN • Grounds Sitework = �- --- • Biology Lab Renovation -. : • Fiscal Services Office Renovation 'l • Student Affairs and Testing Renovation ` ` 1 T. ni. . , ,,. M �; \ ]I �1 r r s_: • 4 r }7 . } ti .,i Elk River Municipal Utilities Proposal 12 117 292DesignGroup d Fees Fees by Phase Direct Costs and Reimbursables Project costs and fees were based upon the information provided during our site visit and calculated based upon Phase I-Planning Study Project Initiation&Planning Input $3,200 Facility Program Development $4,800 Conceptual Design $5,600 Budget&Schedule $3,500 Final Report&Presentation $2,000 Total-Hourly Not to Exceed $19,100 Reimbursable Expenses(Estimated) $800 Total for Phase I-Planning Study $19,900 Fees for this phase of the project, have been determined based upon experience with projects of similar type and scope and upon calculation of actual project schedule and staffing requirements for each task of work. Hourly Rates The following rates reflect the billable amounts to be charged: Partner $145 Project Architect $95 Architectural Staff $85 Interior Designer $80 Administrative $60 Reimbursable expenses include but are not limited to: Transportation cost at current rates Reproductions,plots,standard form documents,photocopies Project photography,postage,and delivery Materials required to assemble reports Renderings, models and mock-ups requested by the owner Other similar direct project-related expenditures Phase II-Design and Construction The fees for the remainder of design and construction will be based upon the scope of work determined at the completion of the planning study. Factors affecting the fee amount include the scope of sitework requiring civil engineering and landscape architecture services, along with complexity of building systems for alteration. The final fee amount can be negotiated based upon the final scope of the project. Typical fee ranges for addition and renovation work are between 6%and 8%of the estimated cost of construction. The 292 team strives to tailor the fee structure to the client's expectations and requirements. We would appreciate the opportunity to discuss our fees and their development and if desired,the amount of service for a particular task or phase can be modified to keep the fee in balance with your budgetary requirements. Elk River Municipal Utilities Proposal 13 118 292DesignGroup e Other Information Key Qualifications Key Qualifications Public Facility Expertise Our team has designed multiple public facilities- both new construction and additions/ renovations-for governmental agencies including fire stations,city halls, police stations, public works facilities and government administration offices. We are experienced in working with elected officials,agency staff and the public to achieve project goals. Maintaining Community Resources 292 Design Group provides design services to many municipal and county governments. = =--- Much of this work is assisting them in maintaining and improving their existing facilities. This is an important part of our work. Today's cities are trying to provide the best public services possible to their citizens with limited resources. We feel it is our job to find the t 47 most economical building solutions for our clients,so they can provide their best service 1lu,, <• c'tact to their residents at the least cost. Commitment to our Clients We begin every project by establishing a team that is dedicated to the process from start to a finish. Then we work hard to develop a strong relationship with our clients,collaborating �__ "�✓ to help them achieve their project goals. Principal Involvement 292 Design Group Principals lead every project,providing more than 60 years of combined experience. Pam Anderson will be involved in every aspect of the Elk River Municipal Utilities Facility from programming and concept plans through design and construction. The Elk River Municipal Utilities will have the full commitment of the firm. Elk River Municipal Utilities Proposal 14 119 292DesignGroup e Other Information Staff Resumes 292 Design Group Pam Anderson, AIA, CID, LEED AP - 292 Partner Project Manager/Architect Pam will provide overall project management along with planning related to the Elk River Municipal Utilities project. Her responsibilities include maintaining budgets and schedules along with coordinating team members. As an architect with for 25 years, Pam directs the 292's civic projects with a strong attention to detail and client satisfaction. She has experience in diverse facility types,from offices to public safety and public works facilities. These projects included master planning,facility programming,renovations,additions and new construction. Pam also manages the firm's sustainable design projects. Education and Affiliations .:sawn ;e%ttA—,�i- Bachelor of Architecture, University of Minnesota "• American Institute of Architects Registrations Licensed Architect ' Certified Interior Designer LEED®Accredited Professional Relevant Experience • Elk River Public Works Facility, Elk River, MN: Expansion/renovation of existing building • Medina Public Works and Police Facility, Medina, MN: Renovation of existing building • Normandale College, Bloomington, MN: Expansion/renovation of two buildings • Roseville Civic Center, Roseville, MN: Expansion/renovation of city offices and public works maintenance facilities • Washington County Service Center and Transit Facility, Forest Lake, MN • Washington County South Service Center,Cottage Grove, MN Mark Wentzell, AIA- 292 Partner Project Designer/Architect Mark will provide design assistance in collaboration with ERMU for this project. His responsibilities include site evaluation and comprehensive design for this project. Mark is an award-winning architect with 30 years of experience directing the firm's design team and focusing on community centered work. He has provided architectural design and planning services to numerous communities throughout the Midwest. Education and Affiliations Bachelor of Architecture,University of Minnesota Master of Architecture,Syracuse University Florence Center American Institute of Architects Registrations Licensed Architect ACSA(Association of Collegiate Schools of Architecture) Recent Relevant Experience • Elk River Public Works Facility,Elk River, MN: Expansion/renovation of existing building • Chaska Community Center,Town Course and Maintenance Facilities,Chaska, MN • Roseville Civic Center, Roseville, MN: Expansion/renovation of city offices and public works maintenance facilities • Washington County North Service Center, Forest Lake, MN • Washington County South Service Center,Cottage Grove, MN Elk River Municipal Utilities Proposal 15 120 292DesignGroup e Other Information Staff Resumes Nelson-Rudie & Associates, Inc. Michael D. Woehrle,PE, LEED AP BD+C - NRA Principal Mechanical Engineer Mike has over thirty years of experience in mechanical engineering involving the design and project management of various project types, including; municipal, educational, residential,commercial,industrial and retail. Mike is currently President of the firm and is Chief Mechanical Engineer responsible for all mechanical engineering functions. Education and Affiliations Bachelor of Mechanical Engineering, University of Minnesota American Society of Plumbing Engineers(ASPE) American Society of Heating,Refrigerating and Air-Conditioning Engineers National Council for Engineers for Engineering and Surveying(NCEES) International Code Council,(ICC) Minnesota Ice Arena Managers Association(MIAMA) LEED Accredited Professional Registrations Registered Professional Engineer Recent Relevant Experience • Chaska Event Center,Chaska,MN • Chaska Community Center,Chaska,MN • Providence Academy,Performing Arts Addition,Plymouth,MN • Minnesota Masonic Charities,Bloomington,MN • Como Pool,St. Paul,MN • Elk River Public Works Facility,Elk River, MN Jeffrey A. Piehl, PE - NRA Principal Electrical Engineer Jeff has over eighteen years of experience in electrical engineering involving design, coordination with other disciplines and owners, meetings with clients and code officials, shop drawing review and field inspections. During this time, Jeff has designed various types of buildings including educational, retail, commercial, municipal, retail, industrial, and residential,as well as mixed use facilities. Education and Affiliations Bachelor of Science in Electrical Engineering, University of North Dakota North Central Electric League National Fire Protection Association National Council of Examiners for Engineering and Surveying Registrations Registered Professional Engineer Recent Relevant Experience • Chaska Event Center,Chaska, MN • Chaska Community Center,Chaska, MN • Providence Academy, Performing Arts Addition,Plymouth,MN • Minnesota Masonic Charities,Bloomington, MN • Como Pool,St. Paul,MN • Elk River Public Works Facility,Elk River,MN Elk River Municipal Utilities Proposal 16 121 292DesignGroup e Other Information Staff Resumes Nelson-Rudie &Associates, Inc. Joseph Pearce, PE- NRA Partner Project Structual Engineer Joe has over 29 years of experience as a Structural Engineer,over 25 years as a registered engineer. He has been working at Nelson-Rudie &Associates since graduation and is in charge of the Structural Engineering Department and is also a Principal in the firm. Joe's experience includes various types of buildings including educational, retail, municipal, commercial,industrial,ice arenas,hotels and residential. His experience also includes the design of city halls,fire stations,public works buildings,and vehicle maintenance facilities. Education and Affiliations Bachelor of Civil Engineering, University of North Dakota American Society of Civil Engineers Registrations Registered Professional Engineer Recent Relevant Experience • Elk River Public Works Facility,Elk River,MN • Public Works Facility, Hugo, MN • Elk River Public Safety Building,City Hall,and Public Utilities, Elk River, MN • Ristow Trucking Semi-Truck Maintenance Facility, Hammond,WI • Sewer Utility Maintenance Facility,St. Paul, MN Elk River Municipal Utilities Proposal 17 122 .Y ~ . I 1/ ✓ � Elk 7 - - City of ••...�.,.. . . . River \ ....._ _ ..._ - ,,, ► E _. CITY OF II ,,,• 4. FT.K RIVER MUNICIp .4L II -UTILITIES F EZTILDING J .-7. s T V ID Y aq 0 191 w. ;� i i _ - i t ; T IRE miry . ••�.•� _ �. --- f 11111111111111111111111/ ---;. O 123 °ERTEL ARCHITECTS May 14, 2015 Mr. Troy Adams, PE General Manager 1, Elk River Municipal Utilities City of Elk River City of 13069 Orono Parkway Elk P.O. Box 430 ,, .........._, Elk River, MN 55330-0430 River RE: CITY OF ELK RIVER MUNICIJA L UTILITIES BUILDING STUDY Dear Mr. Adams & Evaluation Committee, We are thrilled to be given the opportunity to submit our qualifications to you for your municipal utilities building study project. The following is our proposal for the various items related to the study of your agency. I am providing a few notes in regards to this but first let me say that you and your staff are taking the right approach to this. My meeting on site with staff last week helped a great deal in the preparation of this proposal and in getting an understanding of your operation. As I mentioned at our meeting, all too often we are bought in on a project to focus on a building expansion and quickly discover that there has been a lack of forethought in regards to long term expansion planning. This adds complications and costs to the client. Everyone and every agency really needs to plan ahead, to look well into the future, consider all options, develop a long range plan and then try to stick to this, even if the predetermined dates change. When this type of thing happens, we may discover that something was done or built in the recent past to foul up an ideal expansion plan. For example, we currently are working with a city in the Southeast metro that installed a fueling island in the perfect location for a building expansion. In this case, the fueling system will be need to be removed and a new one placed in the proper location in order to achieve the best planning and building expansion option. Performing the study ahead of any actual building expansion is the proper way for you to proceed. Elk =--- 124 River QtRTEL ARCHITECTS THE FOCUS OF OERTEL We have kept this proposal brief but included some background information as you may be unfamiliar with our firm. This type of consulting work is what we do every day, all year, and this has been the case for close to twenty years for the firm and over twenty six years for me personally. We know this stuff. Although we do work throughout the State, Oertel Architects has worked on many projects in your area. We have been working with the city of Anoka on a similar study for the public works and utilities department. We did the design of the Otsego public works facility, as well as several small shops and studies for both Wright County and Hennepin County (NW locations). Whether utilities, highway departments, municipal maintenance operations, or other public works functions, our approach is very similar. While all agencies and departments differ, there are a great many commonalities. The bottom line, as we see it, is first to determine the actual need. On rare occasions, we will find that there is not so much of a need for a new facility as much as simply using the existing building in a more efficient manner, providing upgrades as necessary. In performing the initial determination, we need to examine operations, site conditions, the fleet, the area of service to the community, the expected service levels, and multiple other items. Once we have gathered and analyzed all the information, we enter the data into a proprietary program which we have developed. This program is based on dozens and dozens of similar facilities throughout the State. With this program, we can determine minimum/optimum site area, building area, storm requirements and so on. In a rare case, we may not go much farther. If a client wants to use a specific site and allow for expansion, we have been able to tell the client, without much time and expense, that their site is simply not big enough to meet long term needs. We also itemize ideal and minimal space and equipment requirements for the near mid and long term. This then is used as a counterpoint to the current operation, the space available, the equipment on hand, and related items. This is all a basis for the planning. In your case, we would strongly advise considering several options and we've based our fee on this. At the onset, we never quite know if it is more effective or more costly to work with the existing buildings or simply start over with a new building. The options we would prepare would cover a broad baseline. We would point out the pluses and minuses to each and allow you to determine which option best meets your goals. El 125 River OFRTEL ARCHITECTS INITIAL COMMENTS The following are a few initial comments regarding your site and operation: 1. The site has some considerable changes in elevation. While not ideal, there are many ways to make a positive out of this condition. For the cities of Woodbury, Waconia, and Mahtomedi, which are situated on sites with much more grade change, our final designs included a two story building that essentially worked with the site as opposed to extensive earthwork to make the site usable for a single story building. 2. The existing utility buildings appear to be extremely inefficient in regards to energy usage. Potential re-use of the existing buildings should consider this factor. Significant upgrades may be necessary and in some cases not practical. Considerations should also be determined in ongoing maintenance. While a new building will have warranties and solid construction, the existing buildings, for example, may need new roofs, ADA accessible routes, replacement of mechanical units and other maintenance work. All this plays into the equation of project costs and preferred options. 3. There are a number of health and life safety items which were noted, from HVAC systems which do not meet code, to non-pressurization of the buildings (causing a build- up of fumes in the work areas). While the lack of floor drains would not be considered a health and safety issue directly, floor drains at internal parking areas are required by code and important for numerous other reasons. 4. There appears to be a considerable amount of double and triple handling of equipment. By correcting this, the staff will be more efficient in exceeding current service levels, limiting the need for future hiring and similar goals. 5. There is no "front-door" of any type, no image to the public and a non-cohesive group of buildings. Although public access is limited, a secured and obvious front door would be a plus. 6. The existing buildings and usable open site area (including the adjacent residential properties) offer the potential for several good options. Elk River Municipal Utilities should be able to review a number of options. This would range from a master plan which saves most everything, with necessary additions/ renovations, to one that includes starting anew. 7. With this said, master planning needs to consider that your operation will be in full service during and construction activities, now and into the future. An effective master plan will determine how to operate during what could be one full year of construction and phasing construction work as necessary. We have included this in all of our planning projects. Please trust me, this is a big deal. El 126 River OERTEL ARCHITECTS 8. Your current equipment storage is the old fashioned type of vehicle storage areas with multiple garage doors. As your staff knows, the current thought is for a building with a center drive lane, double-loaded parking stalls and two to three garage doors, in total, at each end of the building. 9. Washing and maintaining the fleet is also a big deal. There are so many options and systems out today to help staff be better equipped to deal with this issue. There is a direct correlation between washing equipment versus depreciation and accelerated maintenance. 10. I understand that much of the vehicle maintenance work is performed by the City of Elk River. While this is a very good thing, I would like to explore this further with you. 11. Security is becoming, more and more, an important consideration. Ever since 9/11, agencies have had to prepare for the worst, mostly larger scale considerations. Still, it is the smaller things, such as theft of copper or tools, which are more of a daily concern. Your site could be greatly improved by fencing, gates, cameras, and other security upgrades. 12. Technology has greatly improved over the years and helped other operations such as yours. One example if this is the fueling system that you are sharing with the city of Elk River. There are other potentials. 13. With all this said, evaluating your operations and facilities, and developing a long term plan, is pretty straightforward. NOTES ON TIRE FEE e I understand that you have a proposal from another firm, perhaps others, and would like to be able to compare on an "apples to apples" basis. Short of having other proposals in hand, I hope that I am able to do this. What I did was provide a list of tasks by category, with associated fees. At your preference, we can do all or some of the groups of tasks. Note that the initial set of tasks on "Information Gathering Phase" would be mandatory. The others can be performed at your direction. Included in the fee would be all time, materials, and expenses. Without knowing all your deadlines and phasing plans, I would expect that this study could be completed as soon as two months from now or by the fall, depending on your needs and goals. Elk 127 River 'TEL '! ' CHITECTS FEE a SCOPE INFORMATION GATHERING PHASE FEE: $3,200.00 Tasks: • Overview of site and buildings(in more detail that our pre-proposal visit and less than a detailed review) I Obtain list of equipment • Obtain list of vehicles • Obtain list of inventory, supplies, and materials • Obtain information on staffing • Projections for material purchases and staffing increases • Kick-off meeting/discussion with key staff • Open information gathering meeting with entire staff • Review and analysis of information (3 site visits in all) Deliverables: none PREPARATION OF PROGRAM FEE: $1 ,900.00 i Buildings Site Other features(fueling, storage, etc.) Review/meeting on findings and program Deliverable: Full site and building program BUILDING AND SITE ASSESSMENT FEE: $3,300.00 Tasks • Evaluate building/site conditions, adequacy, and purpose(detailed overview) • Evaluation of energy inefficiencies, payback and cost savings over time • Identify safety, health, and related concerns • Identify inefficiencies and potential improvements for worker productivity • Summary of the above items • Provide list of recommendations Deliverable: report i PLANNING AND SCHEMATIC DESIGN FEE: $12,700.00 Tasks: • Preparation of base plans for use in preparing the options • Preparation of Option A • Preparation of Option B • Preparation of Option C • Mid and long range expansion plans for the above • Review meeting to discuss options Deliverables: Site and building plans for 3 options with mid and long term expansion options El River 128 OERTEL FEE e SCOpE- ARCHITECTS PLANNING AND SCHEMATIC DESIGN, PART 2 FEE: $5,500.00 Tasks: • Development of preferred plan • Preparation of cost estimates with all project costs • Review meeting to discuss updated plans Deliverables: Updated plans of preferred option(s) and cost estimates CONCLUDING ITEMS FEE: $3,500.00 Tasks: • Updates to plans, finalize report, and related tasks • Assemble package of information • Meeting with commissioners Deliverable: Final documents 3-D MODEL OF PREFERRED OPTION FEE: $7,500.00 Task: • Prepare a 3-D rendering of the preferred option showing phasing TOTAL FEE: $37,600.00 Items not included in our fee include, although we can hire this work out on request: • Hazardous materials evaluation and testing • Soil borings • Site surveys, utility and grading information I c Rl 29 River OERTEL ARCHITECTS CONCLUSION We are honored to have been selected as one of the firms to provide a proposal for your project, and we are excited about the potential to assist you! Even though we are quite familiar with this project type our approach is based on the unique demands of each specific project and our expertise allows us to work quickly through the general discovery phase and concentrate on the specific requirements that allow each project to be successful. Our team prides itself in listening to our clients and providing them with as much nurturing and ongoing communication as is necessary. We aim to exceed all of your goals and expectations. You have our word on this. Thank you again for the opportunity to submit our qualifications and proposal to you. If you need any additional information such as project team, references, or project experience please don't hesitate to ask! Yours Very Truly, Je r: L. Oertel, Presid, nt Oertel Architects,Ltd. 1795 St.Clair Avenue St. Paul, MN 55105 (651)696-5186 ext. 303 joertel @oertelarchitects.corn hy 130 River -TEL ' CHITECTS ATTACH MENTS E1 of 131 River 0 RTEL ARCHITECTS FIJBLIC WORKS Cook County• • Becker County/Detroit Lakes St.Louis County• •Stacy tr! Wright County• • Elk River •Ham Lake - •• Otsego Anoka _. •• ••Blaine Coon Rapids a Buffalo •Lino Lakes Hennepin County/ Fridley +•Vadnais Heights ••Rockford Corcoran• Osseo a Brooklyn Center • •*White Bear Lake Maple Grove•• •• Arden Hills n MnDOT Plymouth •Little Canada • Washington County •Cokato Plymouth a a;• S Hilltop !a•Mahtomedi Crystal• "•St.Anthony Long Lake Minneapolis • MnDOT Maplewood • • St.Paul Maplewood Hennepin County/0 • St.Louis Parke •5 Orono •• •Hopkins Minnetonk • a• .-Edina Woodbury 0 public works projects Chanhassen • Washington County • Victoria • West St.Paul • public works studies Waconia•• • . Shakopee•• •• •Inver Grove Heights Carver County• a •Eagan Glencoe Carver• •Prior Lake • Burnsville t McLeod County ••Jordan Rosemount• Scott County a Empire Township Dakota County • •Belle Plaine • Lake City •• Faribault • Mankato Transit Facility Steele County • Olmsted County••Rochester Houston County • •• Urbandale,IA El 132 River k / c p� t . 1 I Yi e t: TEL E L ARCH ITECTS CITY OF INVER GROVE HEIGHTS likifr, a GERTEL �� ANCH FCIS i PUBLIC WORKS DEPARTMENT _ ----_. .�;acN.a _ MASTER PLAN/STUDY ^` t '"" INVER GROVE HEIGHTS, MN .. � ""..., / ..' IMO Damen 0... — Contact: Scott Thureen _ __ Public Works Director _: City of Inver Grove Heights \./\ 8150 Barbara Avenue - Inver Grove Heights,MN 55077 ' vi:%p: 651-450-2571 „ I — — — - ..... e: sthureen @invergroveheights.org 3 n�u � a I I"- .'--1-7 ..q j , _ ... ' Project currently under review by City, .x � with multiple options presented. "' M"" This study for Inver Grove Heights i .w... 'Pun .. - =PLAN involved master planning for facilities ssK ~.n S-3 at the main campus. The site has limited space available for expansion. Included in this study was an Inver Grave Heights Moinlenoncr Futility Ewluntions 8 Recunm■eeduumn Report evaluation of the existing operations, PHASE 1:South storage/maintenance addition Division item Subtotal Total a summitry wrrwnmgrrnmmcwannns space programming,evaluation of the n,aNmnenmrmm rrmmm,ry4 .,m ISotmenelation ml.+Meeks..outlined" 01 General 0ondkIOls $550,000.00 the a v,s Mr"Rrapin T"`"a'ns..^.the renew wrar.mmye of the ere,The optInon weal existing facilities,site planning,design "- ad nnm"""sOni on`«P"^•nr"'"a^"r^•R^ma.a^m•m^-nosh..^ GS,Permltz,0&P See above Wan lba.edon meal ah:e arra all....gains W Golding parameter* and cost estimating. 02 Sltmeork $392,00000 - --- ------- Earthwork $40,000.00 3.O■aso,.l. eon su,r ''00050.1-1 Utilities $45,000.00 Several planning options for the city 0SQ.Fr 1.303 SC I5 Lem SQaT. p g p Y Paving,patching,milling $95,00000 were prepared including expansion of Site concrete 530,000.00 0SQFT "505.3' ',00"5°FT. the existing main facility/site and Fencing/retaining wall 161,00000 °SQm 1,0110 SQ r' enOiQFT Landscape,etc. $35,000.00 mesa,R, 1300 sq T- 3)oos°rT. facility renovations. In all,seven Demo $85,000.03 12s,aarareamasl options were prepared,from which it 03 Concrete $945,009.00 aS.ame°rn 07,659 Se lT 65900S0,rr. leamivresneed for is expected that the City Board and F Hogs,aprons,te se $85,000.00 ad MOO MST 0m=a ''""Towel Floors,7" $380,000.00 Staff will select the best option that 0S°m 702"5°` 0,0113 OJT Doors, $5,000.00 Inane., wnkk awrglG) meets their needs,goals and budget. Prr'°rt well panels 5470,000.00 6da'Sart. 0,330 sar. apW SQFL Plank doers $5,000.00 out Fr ,,,anncnrr. rs_;esso.nr. 04 Masonry $04A00.00 As with many of the Master Plan/ CMl3 walls 585.00000 1070 s0n. 1,00 t5F 1,000517,,= Studies which we complete,phasing OS Steal $460.000.00 eysnsQrc 11.371 S°" USO, 300 (Marcel la healed has been taken into consideration. °'mmnr,beams,;°'=tt $4lo, l FT Mist metals 560,000.00 S,4a850�n. 10,9ai to-*. Sect sheer Phasing on a large scale project such 06 wood and plastics $40,000.00 MIN MLA OFAIL ,79015°.'7. 110,970 SQ.FT. 307579 SQ.FT. as this allows for the cost to be spread "ugh carpentry $30•°00.00 Finish carpentry $10,000.00 aerie,ArrAUata Lid LNutte14 out over multiple years(if this is a concern),and also can allow for facility to be fully operational during the actual facility construction period. t---------- II, 6d. El 133 River (ORTEL CH ITECTS CITY OF EAGAN S.PP•FIN NrNP aI wh6 I . 41 PUBLIC WORKS DEPARTMENT 1 .,__J ;kr, ". MASTER PLAN/STUDY L____-,`w , Nx EAGAN, MN L 6 �� I S (` � 6 e.N N\ \ 106,S _ II • 21 MS(... \ Contact: Paul Olson µ° \ AXI ",R6 Superintendent of Parks ulwl a A, _ City of Eagan __ II n I "` i 3501 Coachman Point - .7 �"'" ,. ' k wnn t ` Eagan,MN 55077 ,, m . .e6,,,1 � 651-675-5313 N , _r a„ � � 4 ,� , URI>:� I p: L - ,..�r6.s e: poloson @cityofeagan.com CCCNaeC: til 7.1 I VEIR.'iMIWlICIMAM91C s:st.tAY. V 1). SPNii �9WII t u•>S PRIX M112LmCSi. I fi'" .F»r0 '+NI MT 10...,-10.01.03,11,-1- =1T:1°5:IOiFBI:IC=lel of I I I I I wmrxlRtnmry W I I65U At 1lY0l9Li- illC',. Project currently under review by City, . RAS '� " -=�" '. R.Ir1 STlf. mn rmmlr ul MOP with multiple options presented. r' EAGAN MAINTENANCE FACILOY STUDY SITE PLAN " NUJ"`� .-SAVING P� S--de Nash —/ :i17 ,'`"7.,r 7,v.,...,, '''''.+a'" -.il,,x' , This study for the City of Eagan involved master planning for facilitiesiza"— EAGAN PUBLIC WORKS SITE&FACILITY STUDY OERTEL ARCHITECTS '" S-2 wln chv Ma.,c.a r.J.mim�vl.sslvs • PROPOSED at the main campus and satellite sites. J,,,.22./4 3501 COACHMAN POINT,EAGAN,MN. .1 I...�...-...-.. ,. SITE PLAN The main site has limited space available for expansion. Included in this study was an evaluation of the _ existing operations,space programming,evaluation of the existing facilities,site planning,design • and cost estimating. `''. Several planning options for the city were prepared including expansion of '' P . the existing main facility/site and �: ` ', facility renovations. In all,twenty . z 14/104 options were prepared,from which it asp '-• is expected that the City Board and \ � t1 5 - �• rt1 Staff will select the best option that / meets their needs,goals and budget. - 1 '" �� I EVV F 7C M SOUTH WEST � _- As with many of the Master Plan/ Studies which we complete,phasing has been taken into consideration. - 4111P" Phasing on a large scale project such r 6 as this allows for the cost to be spread " ,, " out over multiple years(if this is a 417r concern),and also can allow for facility to be fully operational during 9 the actual facility construction period. - cal, E1 -.— 134 River f, k . -0 RTEL 4'_ `ARCHITECTS CITY OF WOODBURY, MN . PUBLIC WORKS FACILITY n. ? ADDITION AND EXPANSION �� -. ' Contact:Klayton Eckles, ,;,, �Jt Public Works Directorp:(763)714-3720 t 'ate'. "' Y e:keckles @ci.woodbury.mn.us f t, f .. , The city of Woodbury's project was '� unique in that the original building r/M___ I ate Art 10101. G was designed and constructed in . 1 i � ill 1996. That master plan included as = many as three separate additions to 4 11` - the main facility,as well as a separate renovation of the previous 1970's facility for the city's parks department and salt storage. ,,.r The key in long term planning for facility expansions is to site the building correctly in the initial phase, ;T.4 _. i plan for economical expansions by �" building a structure that can be easily modified,and knowing the ultimate ----``��__ size of facility based on community ---._ a' oliii. 4441/ growth. C ----.-- &'---------) Figure 1-This 3D aerial site plan shows the full building after the 2003 - --.„:------------_, phase 2 expansion. The third phase expansion is slated for 2015-2016 provided funding is available at that time. The city of Woodbury has grown at a rate that exceeded even the 20 year projections made in the initial ==' ' project. j I Figure 2-This building plan shows the 2001„11.11 \10[4,1 planned expansions to the facility in 11'"•"ri addition to the original 1996 "`"'`"1996naA I WIJMS IllittiNI: 2013-2014 N construction. ttrmtw IN 1 _2601 2001 11It1 . �1M1.1 I1PNY. I G. ‘'NL.... hyi 135 River f4RTEL CHITECTS COOK COUNTY IIGHWAY DEPARTMENT FACILITY STUDY COOK COUNTY, MN Contact: Dave Betts County Engineer, j. -• a Cook County Highway Department 609E 4th Avenue Grand Marais,MN 55604 p: 218-387-3014 e: david.betts @.co.cook.mn.us • 11* 111 Project completed February 2013 • —�---� This study for Cook County involved Frid master planning for facilities at the main campus and at the satellite shop locations. Included in this study was an evaluation of the existing "'k""' operations,space programming, planning of operations,site planning, design and cost estimating. Several planning options for the county were prepared included Cook County Highway Department:Condition and Needs Report VM-1 B.Site Evaluation expansion of the existing main facility/ I.Vehick Storage/Mrdnlennnce Area site and totally new construction. In all,five options were prepared,from which it is expected that the County • Board will select the best option that # ° meets their needs,goals and budget. • Tnlal area ofesirting building area:0.110 o f. Tool nteuanine:1.3511 s.f. i a• Includes: - - Mice are.locker room.resmnms,lube room. vehicle mmntcnorcc,parts and storage Splemv nrrnden Inetleeth ca undesired ( 5 tf' (vehicle met Marginal operation OVAL: F I • - _ , Office Heat only •'",' A — a hml pnssan<bl Air quality problems Make-up air: Inoperable older unit Thenhiele maintenance spore.while workable. (vehicle areal Health concerns h,o, number ofheahh andsofegprmtrerna Thee Considerable heat tom include: Lighting: 1100:)Melliicicnt Nnlrva I air xvxrrms Outdated style lamps peraaiarm (5 min.lug time for use) Inadequate heating Lack of proper ventilation Floor drains: [rusted angles Luck Jclearaoee and working area (indmiral Lighting iv matkaed and inefficient(nrkel a long lllne to.start and uses more energs'I Structure: Adequate Difficult to expand Although there is on overhead emote.the building Concrete Door Mina cracking has OW vehicle lib and this ran onto be used for .oral/vehicles.This unit Is al the and fits life- Root: f ruhlelnatio ark and is placed diagonally in lets than ideal • • E1 136 River ©ERTEL PUBLIC WORKS & MAINTENANCE ARCHITECTS FACILITIES EXPERIENCE Completion Date Public Works & Maintenance Facilities 2015 City of Anoka Greenhaven Golf Course Maintenance Facility 2015 City of Plymouth, MN Public Works Expansion 2015 City of Minnetonka Public Works Expansion 2015 Becker County Public Works Facility 2015 City of Little Canada Public Works Facility 2015 Hennepin County-Orono Maintenance Facility Expansion& Renovation 2015 City of Mankato Transit Maintenance Facility 2014 City of Corcoran Public Works Facility 2014 MnDOT Plymouth Truck Station Building 2014 MnDOT Maplewood Bridge Crew Building 2012 City of Maple Grove Public Works Facility 2010 City of White Bear Lake Public Works Facility 2010 City of Edina Public Works Facility(Adaptive reuse of ConAgra Foods) 2010 City of Vadnais Heights Joint Public Works, Fire Station &Community Center 2010 City of St. Louis Park Public Works Expansion & Renovation 2010 City of Chanhassen Public Works Facility 2009 City of Minnetonka Public Works Expansion 2009 Olmsted County, MN Public Works Facility 2009 City of Mahtomedi Public Works Facility 2009 City of Blaine Public Works Facility 2009 City of Burnsville Public Works Facility Expansion &Renovation 2009 City of Hilltop Public Works Facility 2008 City of Waconia Public Works Facility 2008 City of Rockford Public Works Facility 2007 City of Faribault Public Works Facility 2007 City of Otsego Public Works Facility 2007 Wright County, MN Satellite Shop-rural Otsego, MN 2006 City of Maplewood Public Works Expansion& Renovation 2006 City of Shakopee New Public Works Facility 2005 City of Long Lake Public Works Expansion 2005 Hennepin County, MN Osseo Maintenance Facility Expansion 2004 City of St.Anthony Public Works Facility 2004 City of Woodbury Public Works Facility Expansion 2003 City of Hopkins Public Works Facility Expansion & Renovation 2003 City of Fridley Public Works Facility Expansion & Renovation 2002 City of Minnetonka Operations&Maintenance Facility 2001 Dakota County, MN Transportation &Maintenance Facility 2000 City of Lake City Utilities Department Facility 2000 City of Plymouth Public Works Expansion 1999 City of Glencoe& MnDOT Joint Public Works Facility 1999 University of Minnesota,Central Fleet Services Facility 1999 Bunker Hills Golf Course Maintenance&Cart Storage Buildings 1998 City of Coon Rapids Maintenance Building Expansion 1996 City of Prior Lake Maintenance Center 1994 Target Distribution Center Truck Maintenance Design (with BRW) 1993 City of Woodbury Maintenance Facility(with BRW) 1992 City of Plymouth Maintenance Facility(with BRW) 1990 City of Eagan Public Works Building Expansion (with BRW) 137 River ARTEL PUBLIC WORKS & MAINTENANCE RCHITECTS FACILITIES EXPERIENCE Completion Date Public Works Master Plans, Long Range Plans & Studies 2015 City of Inver Grove Heights Public Works Expansion Study 2015 City of Hopkins Public Works Expansion Study 2015 City of Eagan Public Works Expansion Study 2014 City of Anoka Greenhaven Golf Course Maintenance Facility Study 2014 Minnehaha County,SD, Public Works Study 2014 City of Plymouth Public Works Expansion Study 2014 Becker County&City of Detroit Lakes Public Works Study 2014 City of Urbandale, IA Public Works Study(Phase I) 2014 Carver County Public Works Study 2014 City of Eagan Public Works Study(Phase II) 2014 City of Carver Public Facilities Study(including public works) 2013 City of Corcoran Public Works Facility Study 2013 St. Louis County Highway Department Study 2012 City of Anoka Public Works Study 2012 City of Urbandale, IA Public Works Study 2012 City of Eagan Public Works Study(Phase I) 2012 Three Rivers Park District study of Hyland Maintenance Building 2011 City of Lino Lakes Public Works Study 2011 Steele County Highway Department Study and Design 2011 Cook County Highway Department Study 2010 City of Victoria Public Works Study 2010 City of Anoka Public Works Study(new site) 2010 City of Ham Lake Public Works Study 2009 Niagara County, NY,Public Works Facility Study 2008 City of Minnetonka Public Works Expansion Study 2008 Washington County Public Works Facility Study 2008 City of Belle Plaine Public Works Study III 2008 Houston County Public Works Facility Study 2008 City of Crystal Public Works Facility Study 2008 City of Chanhassen Public Works Facility Study II 2008 City of Stacy Public Works Facility Study 2008 City of St. Louis Park Public Works Study 2008 City of Belle Plaine Public Works Study II 2007 City of Edina Public Works Facility Study 2007 City of West St. Paul Public Works Facility&Ice Arena Study 2007 Olmsted County, MN Public Works Facility Study II 2007 City of Vadnais Heights Public Works Facility Study II 2007 City of Minneapolis-Hiawatha Public Works Facility Study(with RSP) 2007 City of Edina Public Works Facility Study(2 sites) 2007 City of Rochester Public Works&Public Transit Facility Study 2006 City of Rosemount Public Works Facility Study 2006 Washington County, MN North&South Shop Improvement Study 2006 City of Blaine Public Works Facility Study 2006 City of Elk River Public Works Expansion Study 2006 City of St.Paul Bridge Maintenance Facility Expansion Study 2006 City of Rockford Public Works Facility Study 2006 City of Waconia Public Works Facility Study 2005 City of Hilltop Public Works Facility Study city o, 138 River 'TEL PUBLIC WORKS & MAINTENANCE ARCHITECTS FACILITIES EXPERIENCE Completion Date Public Works Master Plans, Long Range Plans & Studies, continued 2005 City of Chanhassen Public Works Facility Study I 2005 City of Faribault Public Works Facility Study 2005 City of Otsego Public Works Facility Study 2005 City of Edina Public Works Facility Study(several options) 2004 City of Vadnais Heights Public Works Facility Study 2004 Olmsted County, MN Public Works Facility Study I 2004 Washington County, MN Highway Department Study 2004 City of Minnetonka Public Works Master Plan 2004 City of Mahtomedi Public Works Master Plan 2004 City of White Bear Lake Public Works Master Plan 2004 City of West St. Paul Public Works Expansion Study 2003 City of Waconia Public Works and Fire Station Study 2003 Scott County, MN Public Works Master Planning 2003 City of Maplewood Public Works Expansion Study 2003 City of Shakopee Public Works Expansion&Planning Study 2003 City of Belle Plaine joint facility Scott County Master Plan I 2002 City of St.Anthony Public Works& Fire Station Planning/Feasibility Study 2002 City of Long Lake Public Works Facility Study 2002 City of Edina Master Plan for Site& Building Expansion 2002 Washington County Study and Masterplan for the South Shop 2002 Ramsey County Public Works Study 2001 City of Woodbury Public Works Study and Vehicle Expansion 2001 City of Lake City Study(includes all city departments) 2000 Washington County Study and Masterplan for the North Shop 2000 City of Little Canada Public Works Facility Study 2000 City of Lake City Utilities Department Facility Study 2000 City of Hutchinson Joint Facility with County&State Study 2000 McLeod County Highway Department Study 1998 Dakota County Highway Department-Rosemount Facility Study 1996 Wright County Public Works Building Expansion Study 1994 Target Distribution Center Truck Maintenance Design (with BRW) 1993 City of Woodbury Public Works Facility(with BRW) 1992 City of Plymouth Maintenance Facility(with BRW) 1990 City of Eagan Public Works Building Expansion (with BRW) Completion Date Fueling Systems, Canopies & Tank Systems 2014 City of Urbandale, IA Public Works Facility 2012 City of Maple Grove Public Works Facility 2010 City of Vadnais Heights Public Works Facility 2010 City of Edina Public Works Facility 2009 Olmsted County Public Works Facility 2009 City of White Bear Lake Public Works Facility 2009 City of Blaine Public Works Facility 2008 City of Waconia Public Works Facility 2007 City of Faribault Public Works Facility 2007 City of Otsego Public Works Facility 2006 City of Shakopee Public Works Facility El -.-- 139 River �IZTEL PUBLIC WORKS & MAINTENANCE CHITECTS FACILITIES EXPERIENCE Completion Date Fueling Systems, Canopies & Tank Systems, continued 2004 University of Minnesota Fleet Services,St. Paul campus 2004 City of Hopkins Public Works Facility 2002 City of Minnetonka Public Works Facility 2001 Dakota County Transportation Facility 1999 University of Minnesota Fleet Services, Minneapolis campus 1996 City of Prior Lake Public Works Facility 1996 City of Woodbury Public Works Facility 1992 City of Plymouth Public Works Facility Completion Date Automated & Manual Wash Bay Design 2015 City of Mankato Transit Maintenance Facility(automated) 2014 MnDOT Plymouth Truck Station (manual) 2014 City of Corcoran Public Works(manual) 2013 MnDOT Maplewood Bridge Crew Building(manual) 2012 City of Maple Grove Public Works Facility(automated &manual) 2010 City of Vadnais Heights Public Works Wash Bay(manual) 2010 City of St. Louis Park Public Works Wash Bay(manual) 2010 City of Edina Public Works Wash Bay(automated) 2010 City of White Bear Lake Public Works Wash Bay(manual) 2009 Olmsted County Public Works Wash Bays(automated) 2009 City of Chanhassen Public Works Wash Bay(manual) 2009 City of Blaine Public Works Wash Bay(automated) 2009 City of Mahtomedi Public Works Wash Bay(manual) 2008 City of Waconia Public Works Wash Bay(manual) 2008 City of Rockford Public Works Wash Bay(manual) 2007 City of Otsego Public Works Wash Bay(manual) 2007 City of Faribault Public Works Wash Bay(automated) 2006 City of Maplewood Public Works Wash Bay 2006 City of Shakopee Public Works Car Wash Bay 2006 Scott County&City of Shakopee Truck Wash Bay 2005 Hennepin County Osseo Wash Bay 2004 City of St.Anthony Public Works Wash Bay 2002 City of Minnetonka Public Works Wash Bay 2001 Dakota County Transportation Facility Wash Bay 1999 University of Minnesota Wash Bay,St. Paul campus 1999 University of Minnesota Wash Bay, Minneapolis campus 1996 City of Prior Lake Public Works Wash Bay 1993 City of Woodbury Public Works Wash Bay 1992 City of Plymouth Public Works Wash Bay Completion Date Salt & Sand Storage Facilities 2014 City of Urbandale, IA Public Works Salt/Sand Building 2013 University of Minnesota Landcare Facility Salt/Sand Building 2013 City of Plymouth Public Works Salt/Sand Building 2012 City of Maple Grove Public Works Salt/Sand Building 2010 City of Edina Public Works Salt/Sand Building El 140 River IZTEL PUBLIC WORKS & MAINTENANCE ARCHITECTS FACILITIES EXPERIENCE Completion DateSalt & Sand Storage Facilities, continued 2010 City of White Bear Lake Public Works Salt/Sand Building 2009 Olmsted County Public Works Salt/Sand Building 2009 City of Chanhassen Public Works Salt/Sand Building 2009 City of Mahtomedi Public Works Salt/Sand Building 2008 City of Waconia Public Works Facility Salt/Sand Building 2007 City of Faribault Public Works Salt/Sand Building 2007 Scott County Public Works Salt/Sand Building 2007 City of Brooklyn Center Public Works Salt/Sand Building 2006 City of Maplewood Public Works Salt/Sand Building 2006 City of Shakopee Public Works Salt/Sand Building 2005 City of Minnetonka Operations&Maintenance Facility Salt/Sand Building 2005 Hennepin County,Osseo Maintenance Shop Salt/Sand Building 2005 City of Bloomington Public Works(planning/design) 2004 City of Woodbury Public Works Salt/Sand Building 2004 City of St.Anthony Public Works Salt/Sand Building 2003 City of Hopkins Public Works Salt/Sand Building 1996 City of Prior Lake Public Works Salt/Sand Building Completion Date Cold Storage Facilities 2013 City of Prior Lake Storage Building 2011 City of Blaine Public Works Cold Storage Building 2009 Olmsted County Public Works Cold Storage Building 2009 City of Mahtomedi Cold Storage Building(Renovation of existing building) 2005 City of St.Anthony Cold Storage Building(Renovation of existing building) 2003 City of Edina, Fred Richards Golf Course Maintenance Building 2001 City of Minneapolis Park Board, Parade Stadium Shop Study 2000 City of Coon Rapids, Bunker Hills Golf Cart Storage Building 1999 Wright County,Cokato Cold Storage Building 1999 City of Woodbury Vehicle Cold Storage Building Renovation 1998 City of Coon Rapids Cold Storage Building 1995 City of Eagan Cold Storage Building El 141 River 0,4 ,�,/�t', f � 4 ` 0$-.1. is 4` 1 44 l_ . — T r 1- 1 1 �R° \ . ! - zSr;,, ayin „ �I i ,> ill i A 3 1 f I . , P11 r t ,.. ' ' ' 1..e +t f4 IPA ` i f, VP'4 'ok., ""`• 1 _ ' , yr . , ,� ;P,i 1p , l! nr 'r - --,a—grpsr„ iplfr,A ✓ a ■• { .fir-.7s.4.1S 2 . L r v 'e ■ t PI . - . : : �_ '!n ! tif-. ',',,,,v Ali .+ .ve ik r el TKDA :. City of Elk River Municipal Utilities Building Study Peter M. Brozek, AIA Project Manager peter.brozek©tkda.com • 651.292.4537 444 Cedar Street, Suite 1500 Saint Paul, Minnesota 55101-2140 www.tkda.com 142 444 Cedar Street,Suite 1500 Saint Paul,MN 55101 651.292.4400 tkda.com TKDA March 13, 2015 Mr. Troy Adams, PE General Manager Elk River Municipal Utilities City of Elk River 13069 Orono Parkway P.O. Box 430 Elk River, Minnesota 55330-0430 Re: Proposal for Architecture Services Municipal Utilities Building Study for City of Elk River Dear Mr. Adams: TKDA is excited to assist the City of Elk River with their Municipal Utilities Building Study. TKDA has experience with this project type, including planning and design work for Austin Utilities and Annual Condition Assessments for the Minnesota State Fair. In partnering with TKDA, Elk River will benefit from: • TKDA's Long History with Utility and Public Clients: TKDA has helped clients decipher their needs; develop phasing plans to respond to funding availability, program site and building space needs; and prepare conceptual and final master plans for sites and buildings. Elk River Municipal Utilities (ERMU) will benefit from TKDA's experience assisting other organizations to overcome multiple locations, silo effects, and to develop a plan for unifying the divisions. • Experienced Project Manager: Peter Bro2ek, the TKDA Project Manager/Architect for the Elk River Municipal Utilities (ERMU) project, brings enthusiasm, experience and an interest in the layout and design of utility facilities and sites. His interest and expertise is a benefit to ERMU as you define your needs and goals. Our Team's objective in the project is to apply our expertise and give ERMU a tailored "plan forward." It is our intent and method to involve ERMU staff so they take ownership of the resulting phasing plan, site and building program, project layouts, and conceptual plans. Compensation to TKDA for services provided as described in of this Proposal shall be in the Lump Sum amount of$70,000.00. Payment shall be made in accordance with Article 3 of the attached General Provisions. The level of effort required to accomplish these services can be affected by factors which are beyond our control. Therefore, if it appears at any time that charges for services rendered will exceed the above state Lump Sum, we agree that we will not perform services or incur costs which will result in billings in excess of such amount until we have been advised by you that additional funds are available and our work can proceed. An employee owned company promoting affirmative action and equal opportunity 143 Mr. Troy Adams Elk River Municipal Utilities City of Elk River Proposal for Municipal Utilities Building Study March 13, 2015 Page 2 CONTRACTUAL INTENT We thank you for the opportunity to submit this Proposal. We agree that this letter and attachments constitute a contract between us upon its signature by an authorized official of Elk River Municipal Utilities and the return of a signed original to us. This Proposal will be open for acceptance for 60 days, unless the provisions herein are changed by us in writing prior to that time. We are committed to your City's success. If you have any questions or need further information, please contact Peter Bro2ek at 651.292.4537 or email peter.brozek @tkda.com. Sincerely, Peter M. Bro2ek, AIA Dean A. Joh son, AIA, CSI Project Manager Vice President, Architecture PMB:DAJ:amo ATTACHMENT: GENERAL PROVISIONS ACCEPTED FOR ELK RIVER MUNICIPAL UTILITIES By: (signature) Printed Name/Title Date CLIENT'S DESIGNATED REPRESENTATIVE: Name/Title Phone Email 144 A Single Source for Expert TKDA Engineering, Architecture, and Planning TKDA helps clients to realize their vision while meeting critical timetables and budget Services constraints.The key is TKDA's integrated engineering,architecture and planning services.These multidisciplinary resources enable TKDA to build facilities and Architecture infrastructure that get the job done—whether that job is making a striking visual Engineering statement or providing an essential function. Planning Sustainable Design Established in 1910,TKDA is a 100 percent employee owned S Corporation. Our 200 plus employee owners are passionate about delivering the highest Construction standards of excellence. In fact,we've been providing award winning services to communities, public agencies,and private industry for over 100 years. Awards TKDA Principal's Award-Minneapolis- Saint Paul Chapter Construction Specifications Institute Table of Contents LRT Operations and Section 1.0 Firm Overview _____________________ Maintenance Facility Seven Wonders of Engineering Section 2.0 Project Objectives 2 Merit Award—Minnesota Society Section 3.0 Project Approach 3 of Professional Engineers Section 4.0 Detailed Work Plan 4 Duluth International Airport Project of the Year—Finance and Additional Services 6 Commerce Section 5.0 Statement of Deliverables 7 Cedar Grove Transit Station Section 6.0 Workload Estimate 8 Engineering Excellence Merit Award—ACEC of Minnesota Section 7.0 General Provisions 9 Offices Saint Paul,MN Duluth,MN Chicago,IL Kansas City, KS Tampa, FL Irvine,CA City of Elk River I Municipal Utilities Building Study 145 it Project Objectives "1 , reef . s s — .— ' s.^*cv .Ar ay r T r —_ --.. y, �r rte, a •• rVili''.5-:'3 '% .;,74:-'4,:5-,..:1..., I,, '4 a ,' t;a 1 ..,%` 31 . ; , 'limo 'AP „' 2' a i r i rs J ' ,ti I . q,,' r • • i , — N 1_ 'II i,es;' _ .. _ w , . f *- The primary objective is to provide Elk River Municipal Utilities(EMRU)with a documented vision that will meet their ❑ Provide a Conceptual Building Plan based on discussion facility and site requirement needs for now and in the future and interaction with EMRU staff for the Service Center including phasing that may be required. The following steps including office areas,training and conference areas, will be taken in conjunction with and working with the staff of lunch/break rooms,shops for welding,electric meters, EMRU: water meters,vehicle maintenance,and warehousing. ❑ Document the goals and aspirations of EMRU for the short ❑ Provide a Phasing and Implementation Plan of the Master term and long term(ten years). Plan to allow for the development of the site as funding ❑ Document potential phasing including reasons for becomes available and in a manner that will provide a limitations and requirements. rational implementation without causing increased logistical problems for the individual departments or the ❑ Provide a Needs Assessment that documents the existing residential neighbors. organizational working groups,current space usage; current electrical and water department needs;specific CI a cost estimate for implementation starting in shop needs,and vehicle storage needs,as well as 2016,including: associated site needs for fueling, laydown,circulation and » Phasing options. security. » Administration,Customer Service and Billing in ❑ Provide a Conceptual Site Master Plan noting vehicle reconfigured City Office space. access,traffic circulation,fueling and lay down. » "All in One"facility at the downtown site with the » Include resolving on-site and off-site material storage potential for the Administration,Customer Service and laydown requirements. and Billing to be relocated at a later date. City of Elk River I Municipal Utilities Building Study II • 146 Project Approach Rejoining the Disparate Parts - EMRU will benefit from TKDA's experience assisting other fir` yw■ organizations to overcome multiple locations,silo effects and » O` - 'I to develop a plan for unifying the divisions in one location _ with facilities that function to meet the current and future " T needs. �.... G.. Similar to Elk River,Austin Utilities and Grand Forks Public Works had divisions and operations that were scattered throughout the city in multiple locations. Each division had over time,developed their own means and methods of OP' operating in a silo. Through working directly with the stakeholders to define their needs,TKDA assisted Austin and Understanding Needs: Applying Grand Forks to define their goals and both site and building operational needs. Utilizing the information gained from Expertise + Creativity meetings with staff,TKDA developed a master plan and site/ With a genuine interest in these types of facilities,our team building program that joined the disparate groups into one collaborates with Elk River staff from each operational area to well-functioning unit in a common facility. understand each group's needs and challenges.With this understanding,we apply TKDA expertise and creativity to This was accomplished through the following actions: assist in solving functional problems. EMRU will benefit from ❑ The development of a questionnaire tailored to each Mr. Brozek's experience with many types of public facilities divisions operations, and shops and his creative mindset that will be applied to ❑ One on one interviews with each division/department solve your operational,site and phasing problems and needs. including the lead person and selected staff. ❑ Developing a site and building program that reflected the current and projected needs and phasing requirements. ❑ Developing conceptual site and building plans that test and verify the program. ARCHITECTURE ENGINEERING ❑ Accomplish the above working directly with staff. They PLANNING know best what works for them and what they need to DEDICATED operate at maximum efficiency. TKDA will question everything to ensure that ERMU staff has thought out the issues and to provide what is needed and not necessarily the"wish list." INDUSTRY KNOWLEDGE EXCEPTIONAL SERVICE ❑ Develop layouts and space program needs that include Turning our client's visions into realities. divisional/department growth and show expansion needs for the future relative to the growth of Elk River and the service area. City of Elk River I Municipal Utilities Building Study 147 Detailed Work Plan 1 TASK 1 • Kick-Off Meeting - Project TASK 3 DELIVERABLE: Management Team (PMT #1) ❑ Questionnaire. At this meeting an introduction of participants will occur,the ❑ BASELINE:TKDA will prepare base plans for use in the project objectives and schedule will be reviewed, and a conceptual site and building design using plans available schedule wii be set for the project.TKDA will gather available from ERMU. electronic and paper site,topographic and building plans for: City Office Area,overall site location plan and site plans for TASK 4 • Group Meeting #1 individual sites-downtown,wells,and other sites with Utility When the questionnaires have been returned to TKDA,we buildings and land. It would be helpful at best if cad plans are will set up individual group meetings with the PMT and available. designated staff of each of the eight groups listed above in Task 3.The objectives of these meetings are to: ATTENDEES:TKDA and Elk River Municipal Utilities Project Management Team ❑ Review and add to the questionnaire to refine it. ❑ Review existing space and equipment plans generated in TASK 2 • PMT Meetings Task 3. ❑ Review and document the designated staff's concerns and These are scheduled to occur at the end of major tasks and needs for their operations/work areas,i.e.,what can be are planned over the anticipated 14 week duration of the designed into the new facility that will make their jobs project.The objective of these meetings is three-fold: easier, more productive,and safer? ❑ To keep the entire PMT current on the actions completed. ❑ Review and document space and utility needs for each ❑ Gain feedback. group including electrical,mechanical,and ❑ Coordinate the information with the interests of the PMT. communications. ❑ Review and document the structural needs for each group TASK 2 DELIVERABLE: such as hoisting/lifting equipment and warehousing and Meeting minutes will be distributed to the PMT. racking requirements. TASK 3 • Develop Questionnaire and Baseline ❑ Review and document access requirements for each group. TKDA has developed a questionnaire for utility/maintenance » Do they need direct access to the outside or not? operations that will be modified to reflect the information What specific requirements does Customer Service needed from the following groups: have for counterwork,size of office cube that will be ❑ Administration used,and what size and type of printers/copiers,etc., ❑ Customer Service are required? ❑ Billing 1. Size and requirements of record storage. ❑ Electric Department » What specific requirements does Billing Service have for ❑ Water Department counterwork,size of office cube that will be used,and ❑ Engineering what size and type of printers/copiers,etc.,are ❑ Power Production required? ❑ Security 1. Size and requirements of record storage. These questionnaires will be sent to the PMT for distribution » What special needs does each group have that need to to the designated staff of each group and are to be completed be incorporated into the schematic design layouts? and returned to TKDA prior to the start of Group Meeting#1. ❑ In addition to completing questionnaires,TKDA will have all (The information garnered through this effort will be the the material—questionnaires and plans—on a laptop and will baseline from which the design needs will be formulated and work interactively with each group to accomplish the task documented.)In addition,during this time,TKDA will develop above using a projector and drawing/working with the laptop scaled plans showing the spaces occupied by each group to modify and change as required.The use of the computer and all larger fixed pieces of equipment. and projector becomes more important in later meetings. 4 City of Elk River I Municipal Utilities Building Study 148 Detailed Work Plan 7 ❑ The completed questionnaires will be returned to the ❑ Site Base Plan: ERMU will provide a paper and electronic groups for their review and approval. survey of the downtown site and other sites to include the following: meets and bounds,topography,above and TASK 5 • Needs Analysis below grade site utilities,buildings,concrete pads and ❑ Site Reviews and analysis.Review downtown and other existing structures.See Additional Services for for survey. sites. ❑ Conceptual Site Plan:Using the base plan provided by Elk » Note problems with topography,street access,zoning, River Utilities,TKDA will prepare a Conceptual Site plan potential for material storage. showing existing conditions, new buildings and new Phasing. paving including parking lots,outside storage areas, » delivery areas,traffic flow and security. » Potential for material storage at remote sites. ❑ Conceptual Building Plan:TKDA will prepare a conceptual ❑ Space Programming:The information gained in Task#4 building plan that will delineate each group's spaces based will be the basis of the space programming.The on the Needs Assessment It will include: questionnaires will be part of the documentation.The » The conceptual design will plan on the Administration, Space Program itself will: Customer Service and Billing as part of the building and » List the square foot requirements. as a phasing option to have the Administration, » List all needs that are documented in the revised Customer Service and Billing added at a later date. questionnaire and the meeting minutes. 1. Office layout with closed and open office areas laid » List phasing issues-cause and effect. out. ❑ TKDA will do a review of the Elk River City Zoning Code 1. Office remodeling for Administration,Customer and provide a listing of pertinent sections and information Service and Billing at the office space at the City as they relate to the downtown site. Center. ❑ TKDA will do a review of the IBC(International Building » Shops laid out without equipment. Code)and Minnesota amendments for specific » One building section and four elevations. requirements as they pertain to the shops areas.General requirements such as exiting and fire separation will be TASK 8 • PMT Meeting #3 incorporated into the plans as necessary. PMT Meeting#3 will review the conceptual designs and gain ❑ The Needs Analysis will provide a report that documents input prior to the second round of Group Meetings. each group's needs. TASK 9 • Group Meetings #2 TASK 6 • PMT Meeting #2 When the conceptual plans are completed,TKDA will have ❑ The revised Questionnaire will be returned to TKDA. another set of meetings with PMT and each group to review ❑ The Needs Analysis will be submitted for review and a the site and building layouts.The meetings will be done using meeting held with the PMT to go over the document. a laptop computer and projector so that the Design and Staff ❑ Discussion on Site issues: Team can place things and move things around in real-time. » Utilities crossing site. Each group will be allocated 2 hours for these meetings. It is » Sub-station on site. during this set of meetings that the input of designated staff » Private access across site. will be of great importance and give them ownership. » Additional site acquisition. ❑ Each group will be asked to help us organize their space ❑ Discussion on Phasing. —be it cubes and copiers or equipment or storage racking —using the information gained during Task#3 and working TASK 7 • Conceptual Design on the computer together. ❑ Each group will be asked where they would like the Site and Building: Using the information garnered from Task objects currently in their space to be placed. #5 and#6,TKDA will prepare a Conceptual Site plan and a ❑ Comment on lighting/daylighting requirements. Conceptual building plan. City of Elk River I Municipal Utilities Building Study 149 Detailed Work Plan 7 ❑ Comment on finishes from carpet to epoxy flooring. ADDITIONAL SERVICES ❑ Comment on access and circulation in and around the These are services which ERMU may wish to consider if building. needed or desired. ❑ Comment on the site layout and whether it meets the functional needs of Elk River Municipal Utilities. ❑ Full Site Survey:if one does not exist,TKDA has in-house ❑ TKDA will then revise the site and building plans and will staff to assist ERMU in developing a full Meets and incorporate the comments. Bounds,topographic and utility Survey for use in the project and for future use of the Utility.Cost:$10,000.00 TASK 10 • PMT Meeting #4 ❑ Additional Presentations or meetings with the Board of Review the conceptual plans as revised after the Group Commissioners: We encourage the Board to sit in on the meetings and the incorporation of all input. PMT meetings as an informational effort.The fee is for additional meetings with the Board not currently in the TASK 11 • Project Cost Budget Work Scope and includes preparation and travel time. Cost:$2,000.00 The Project estimating will be in two parts.One part will cover LEED Guidelines: Along with the conceptual plans and design services including construction documents,assistance estimating,we can add in the costs of any additional in bidding and construction administration.The second part LEED related items if LEED certification is a desired will estimate the construction including permitting,site project goal. development, building construction,and furniture,fixtures, and equipment.This will be done using standardized cost " "Green" Initiatives:In addition to the conceptual plan,we estimating systems. It will be separated into the three options. will introduce certain"Green"initiatives that make sense for the conceptual site and building plan. This includes ❑ Full Service Center with Administration, Billing and looking at Geo-thermal heating and cooling,solar Customer Service. photovoltaic,"Earth Tubes"for heating and cooling,a ❑ Service Center without Administration,Billing and mini-hydro-generator to supply the site,the use of solar Customer Service. shading and roofing system. Each initiative will have an ❑ Separate Administration, Billing and Customer Service implementation cost included in the write up. renovations at the City Center site. Cost:$2,500.00 each ❑ The estimating will include phasing of construction on the site. TASK 12 • PMT Meeting #5 Review the estimates with the PMT. TASK 13 • Final Report and PMT Meeting #6 TKDA will prepare a final Conceptual Master Plan report documenting all of the above tasks.The report will include a schedule of implementation based on a project starting in early 2016. It will be presented to the PMT in both hard and electronic media. TASK 14 • Presentation to the Board of • Commisioners TKDA will prepare a power point presentation illustrating the process and the findings resulting in a conceptual site plan, conceptual building plan and estimate. 6 City of Elk River I Municipal Utilities Building Study 150 Statement of Deliverables 1 ❑ Meeting Agendas and Meeting Minutes ❑ Meeting support materials:drawings ❑ Completed Questionnaire ❑ Draft and Final Needs Assessment » Full operational Service Center » Zoning and Building Code review for Conceptual plans ❑ Site Master Plan » Phasing » Other site storage » Zoning requirements ❑ Conceptual Design of facility plans,sections,and elevations » Phased approach » Fully operational Service Center » A 3-D rendering of the site and building are an optional additional service ❑ Square Foot Cost Estimating-Published costs and experience based costs » Fullly operational Service(including furniture,fixtures, and equipment) » Phasing ❑ Final Report in both printed media and electronic format City of Elk River I Municipal Utilities Building Study 151 Workload Estimate 1 Client: Elk River Municipal Utilities Date: 3/12/2015 Project: Master Plan and Conceptual Design Prepared By: PMB Task Estimated Person Hours Required No. Task Description Sr Reg Spec Spec Sr.Reg Admin Totals 1 Project Management 12 12 2 Kick-Off Meeting-(PMTMeeting#1) 8 6 6 20 3 Develop Questionnaire 8 16 4 28 4 Develop Base Plans 8 32 40 5 Group Meeting#1 12 8 14 34 6 Needs Analysis 7 Site Review&Analysis 6 3 8 17 8 Space Program 24 12 8 44 9 Zoning Review 2 4 6 10 IBC Review 2 6 8 11 PMT Meeting #2 10 8 18 12 Conceptual Design - 13 Site 16 12 8 36 14 Building 40 16 8 64 15 PMT Meeting #3 10 8 18 16 Group Meeting#2 12 8 20 17 PMT Meeting#4 10 8 18 18 Project Cost Budgeting 8 16 10 34 19 PMT Meeting#5 8 8 16 20 Final Report and PMT Meeting#6 24 24 8 56 21 Power-Point Presentation to Board of Commissioners 18 18 Total Person Hours 238 107 110 10 42 507 City of Elk River I Municipal Utilities Building Study 152 TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED General Provisions of Engineer-Architect Agreement ARTICLE 1. GENERAL will be at the user's sole risk. If there is a discrepancy between the electronic files and These General Provisions supplement and become part of the Agreement between Toltz, the hard copies,the hard copies govern. In the event electronic copies of documents are King, Duvall, Anderson and Associates, Incorporated, a Minnesota Corporation, made available to the CLIENT, the CLIENT acknowledges that the useful life of hereinafter referred to as TKDA, and the other Party to the Agreement, hereinafter electronic media may be limited because of deterioration of the media,obsolescence of referred to as CLIENT, wherein the CLIENT engages TKDA to provide certain the computer hardware and/or software systems or other causes outside of TKDA's Engineering,Architectural,and/or Planning services. Either Party to this Agreement may control. Therefore,TKDA makes no representation that such media will be fully usable be referred to as a"Party"or collectively as"Parties." beyond 30 days from date of delivery to CLIENT. As used herein,the term"Agreement"refers to(1)TKDA's original Engagement Letter or If requested,at the time of completion or termination of the work,TKDA shall make proposal(the"Engagement Letter")which forms the basis for the Agreement;(2)these available to the CLIENT at CLIENT's expense copies of the Instruments of Service upon General Provisions,and(3)any attached Exhibits,as if they were part of one and the (i)payment of amounts due and owing for work performed and expenses incurred under same document. With respect to the order of precedence,any attached Exhibits shall this Agreement,and(ii)fulfillment of the CLIENT's obligations under this Agreement. govern over these General Provisions and the Engagement Letter shall govern over any ARTICLE 7. CLIENT'S ACCEPTANCE BY PURCHASE ORDER attached Exhibits and these General Provisions. In lieu of or in addition to execution of the Engagement Letter,the CLIENT may authorize ARTICLE 2. PERIOD OF SERVICE TKDA to commence services by issuing a purchase order by a duly authorized The term of this Agreement for the performance of services hereunder shall be as set representative. Such authority to commence services or purchase order shall forth in TKDA's Engagement Letter. Any lump sum or estimated maximum payment incorporate by reference the terms and conditions of this Agreement. In the event the amounts set forth in the Engagement Letter have been established in anticipation of the terms and conditions of this Agreement conflict with those contained in the CLIENT's orderly and continuous progress of the project in accordance with the schedule set forth purchase order, the terms and conditions of this Agreement shall govern. in the Engagement Letter or any Exhibits attached thereto. Notwithstanding any purchase order provisions to the contrary,no warranties,express or ARTICLE 3. COMPENSATION TO TKDA implied, are made by TKDA. In order to implement the intent of Parties to this Agreement,the Parties agree that the Engagement Letter,these General Provisions,and A. Compensation to TKDA for services shall be as designated in the Engagement any Exhibits constitute the entire Agreement between them. The Parties further agree Letter. The CLIENT shall make monthly payments to TKDA within 30 days of date of that the preprinted terms and conditions of any CLIENT-generated purchase order issued invoice. to request work pursuant to this Agreement will not apply to the work, regardless of B. The CLIENT will pay the balance stated on the invoice unless CLIENT notifies whether TKDA executes the purchase order in acceptance of the work. TKDA in writing of the particular item that is alleged to be incorrect within 15 days from ARTICLE 8. CLIENT'S RESPONSIBILITIES the date of invoice,in which case all undisputed items shall be paid and amounts in A. To permit TKDA to perform the services required hereunder, the CLIENT shall dispute shall become due upon an adjudicated resolution or upon agreement of the supply,in proper time and sequence,the following at no expense to TKDA: parties. All accounts unpaid after 30 days from the date of original invoice shall be subject to a service charge of 1-1/2%per month,or the maximum amount authorized by 1. All necessary information regarding its requirements as necessary for orderly law,whichever is less. TKDA shall be entitled to recover all reasonable costs and progress of the work. disbursements, including reasonable attorneys' fees, incurred in connection with 2. Designate in writing a person to act as CLIENT's representative with respect to collecting amounts owed by CLIENT. In addition,TKDA may,after giving seven days' the services to be rendered under this Agreement. Such person shall have written notice to the CLIENT,suspend services under this Agreement until TKDA has authority to transmit instructions,receive instructions,receive information,and been paid in full for all amounts then due for services,expenses and charges. CLIENT interpret and define CLIENT's policies with respect to TKDA's services. agrees that it shall waive any and all claims against TKDA and that TKDA shall not be 3. Furnish,as required for performance of TKDA's services(except to the extent responsible for any claims arising from suspension of services hereunder. provided otherwise in the Engagement Letter or any Exhibits attached thereto), ARTICLE 4. EXTRA WORK data prepared by or services of others,including without limitation,soil borings, If TKDA is of the opinion that any work it has been directed to perform is beyond the probing and subsurface explorations,hydrographic and geohydrologic surveys, Scope of this Agreement,or that the level of effort required exceeds that estimated due laboratory tests and inspections of samples, materials and equipment; to changed conditions and thereby constitutes extra work,it shall notify the CLIENT of appropriate professional interpretations of all of the foregoing;environmental that fact. Upon written notification to CLIENT, TKDA shall be entitled to additional assessment and impact statements; property, boundary, easement, compensation for same,and to an extension of time for completion absent timely written right-of-way, topographic and utility surveys; property descriptions; zoning, objection by CLIENT to additional services. deed and other land use restriction;and other special data not covered in the ARTICLE 5. ABANDONMENT,CHANGE OF PLAN AND TERMINATION Engagement Letter or any Exhibits attached thereto. Either Party has the right to terminate this Agreement upon seven days'written notice for 4. Provide access to,and make all provisions for TKDA to enter upon publicly or convenience of either CLIENT or TKDA. In addition,the CLIENT may at any time reduce privately owned property as required to perform the work. the scope of this Agreement. Such reduction in scope shall be set forth in a written 5. Act as liaison with other agencies or involved parties to carry out necessary notice from the CLIENT to TKDA. In the event of unresolved dispute over change in coordination and negotiations; furnish approvals and permits from all scope or changed conditions,this Agreement may also be terminated upon seven days' governmental authorities having jurisdiction over the project and such written notice as provided above. approvals and consents from others as may be necessary for completion of the In the event of a termination or reduction in scope of the project work,TKDA shall be project. paid for the work performed and expenses incurred on the project work and for any 6. Examine all reports,sketches,drawings,specifications and other documents completed and abandoned work for which payment has not been made,computed in prepared and presented by TKDA, obtain advice of an attorney, insurance accordance with the provisions of the Engagement Letter and payment of a reasonable counselor or others as CLIENT deems necessary for such examination,and amount for services and expenses directly attributable to termination,both before and render in writing decisions pertaining thereto within a reasonable time so as not after the effective date of termination, such as reassignment of personnel, costs of to delay the services of TKDA. terminating contracts with TKDA's subconsultants, costs of producing copies of file 7. Give prompt written notice to TKDA whenever the CLIENT observes or materials and other related close-out costs. otherwise becomes aware of any development that affects the scope or timing ARTICLE 6. DISPOSITION OF PLANS,REPORTS AND OTHER DATA of TKDA's services or any defect in the work of Construction Contractor(s), All documents,including reports,drawings,calculations,specifications,CADD materials, subconsultants or TKDA. computer software or hardware or other work product prepared by TKDA pursuant to this 8. Initiate action,where appropriate,to identify and investigate the nature and Agreement are TKDA's Instruments of Service and TKDA retains all ownership interests extent of asbestos, petroleum and/or pollution in the project and to abate in said Instruments of Service, including copyrights. Any use or reuse of such and/or remove the same as may be required by federal,state or local statute, Instruments of Service, except for the specific purpose intended, by the CLIENT or ordinance, code, rule, or regulation now existing or hereinafter enacted or others without written consent, verification, or adaptation by TKDA will be at the amended. For purposes of this Agreement, "pollution"and"pollutant"shall CLIENT's risk and full legal responsibility. In this regard,the CLIENT will indemnify and mean any solid, liquid,gaseous or thermal irritant or contaminant, including hold harmless TKDA from any and all suits or claims of third parties arising out of such petroleum, smoke, vapor, soot, alkalis, chemicals and hazardous or toxic use or reuse which is not specifically verified,adapted,or authorized by TKDA. waste. Hazardous Materials means any substance, waste, pollutant or Copies of documents that may be relied upon by the CLIENT are limited to the printed contaminant(including petroleum)now or hereafter included within such terms copies(also known as hard copies)that are signed or sealed by TKDA's Engineer or under any federal,state or local statute,ordinance,code,rule or regulation Architect. Files in electronic format furnished to the CLIENT are only for convenience of now existing or hereinafter enacted or amended. Waste further includes the CLIENT. Any conclusion or information obtained or derived from such electronic files materials to be recycled,reconditioned or reclaimed. CLIENT further agrees it TKDA GENERAL PROVISIONS JULY 2009(E/0) 9 City of Elk River I Municipal Utilities Building Study 153 will, where appropriate, endeavor to identify, remove and/or encapsulate damages,losses and expenses including attorneys'fees arising out of,or resulting from, asbestos products,petroleum,pollutants or Hazardous Materials located in the any interpretation, clarification, substitution acceptance, shop drawing or sample project area prior to accomplishment by TKDA of any work on the project. approval or modification of such documentation issued or carried out by CLIENT or If TKDA encounters,or reasonably suspects that it has encountered,asbestos others. Nothing contained in this paragraph shall be construed to release TKDA(or or pollution in the project, TKDA shall cease activity on the project and TKDA's professional associates or consultants)from liability for failure to perform in promptly notify the CLIENT,who shall proceed as set forth above. Unless accordance with professional standards any duty or responsibility which TKDA has otherwise specifically provided in the Engagement Letter,the services to be undertaken or assumed under this Agreement. provided by TKDA do not include identification of asbestos or pollution,and ARTICLE 11. INSURANCE TKDA has no duty to identify or attempt to identify the same within the area of TKDA shall procure and maintain insurance for protection from claims against it under the project. workers' compensation acts, claims for damages because of bodily injury including With respect to the foregoing,CLIENT acknowledges and agrees that TKDA is personal injury,sickness or disease or death of any and all employees,and from claims not a user,handler,generator,operator,treater,storer,transporter or disposer against it for damages because of injury to or destruction of property. of asbestos,petroleum,Pollutant,or other Hazardous Materials which may be Also,TKDA shall procure and maintain professional liability insurance for protection from encountered by TKDA on the project. CLIENT agrees to hold harmless, claims arising out of performance of professional services caused by any negligent act, indemnify and defend TKDA and TKDA's officers, subconsultant(s), error,or omission for which TKDA is legally liable. subcontractor(s),employees and agents from and against any and all claims, Certificates of insurance will be provided to the CLIENT upon request. lawsuits, damages, liability and costs, including, but not limited to, costs of ARTICLE 12. ASSIGNMENT defense,arising out of or in any way connected with the presence,discharge, release,or escape of asbestos, petroleum or other Hazardous Materials or This Agreement, being intended to secure the personal service of the individuals waste on the site. This indemnification is intended to apply only to existing employed by and through whom TKDA performs work hereunder,shall not be assigned, conditions present at the site prior to TKDA's commencement of services,and sublet or transferred without the written consent of TKDA and the CLIENT. Any does not apply to conditions that arise subsequent to TKDA's commencement assignment of the Agreement, or claims arising under or relating to the Agreement of services that are caused or created by TKDA. without the written consent of both Parties shall be null and void. 9. Provide such accounting, independent cost estimating and insurance ARTICLE 13. CONTROLLING LAW counseling services as may be required for the project,such legal services as This Agreement is to be governed by the laws of the State of Minnesota. the CLIENT may require or TKDA may reasonably request with regard to legal ARTICLE 14. SEVERABILITY issues pertaining to the project including any that may be raised by Any provision or portion thereof in this Agreement which is held to be void or contractor(s),such auditing service as CLIENT may require to ascertain how or unenforceable under any law shall be deemed stricken,and all remaining provisions shall for for what purpose any contractor has used the monies paid under the continue to be valid and binding between CLIENT and TKDA. construction contract,and such inspection services as CLIENT may require to ascertain that contractor(s) are complying with any law, rule, regulation, ARTICLE 15. WAIVER OF CONSEQUENTIAL DAMAGES ordinance,code or order applicable to their furnishing and performing the work. CLIENT and TKDA waive consequential damages for claims,disputes or other matters in 10. Provide"record"drawings and specifications for all existing physical plants or question arising out of or relating to TKDA's services under this Agreement. This mutual facilities which are pertinent to the project. waiver of consequential damages applies and survives termination of this Agreement. 11. Act promptly to approve all pay requests, Supplemental Agreements, or ARTICLE 16. LIMITATION OF LIABILITY requests for information by TKDA as set forth herein. In recognition of the relative risks of CLIENT and TKDA relating to the work,CLIENT 12. Require all Utilities with facilities in the CLIENT's right-of-way to locate and agrees,to the extent permitted by law,that TKDA's liability to the CLIENT or anyone mark said utilities upon request, relocate and/or protect said utilities as claiming through CLIENT for any and all claims,losses,costs,or damages whatsoever determined necessary to accommodate work of the project,submit a schedule arising out of,resulting from or in any way related to the Project or the Agreement from of the necessary relocation/protection activities to the CLIENT for review and any cause or causes including,but not limited to,the negligence,professional errors or comply with agreed upon schedule. omissions,strict liability or breach of contract,or warranty express or implied,of TKDA or 13. Provide other services, materials, or data as may be set forth in the its officers,directors,partners,employees,agents,or consultants,or any of them,shall Engagement Letter or any Exhibits attached thereto. not exceed the total insurance proceeds paid or available on behalf of or to TKDA by its insurers in settlement or satisfaction of CLIENT's claims against TKDA under the terms B. TKDA shall be entitled to rely on the accuracy and completeness of information and conditions of TKDA's insurance policies applicable thereto. furnished by the CLIENT. If TKDA finds that any information furnished by the CLIENT is ARTICLE 17. CONFLICT RESOLUTION in error or is inadequate for its purpose,TKDA shall promptly notify the CLIENT. ARTICLE 9. OPINIONS OF COST In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project,the CLIENT and TKDA agree that all Opinions of probable project cost, construction cost, financial evaluations, feasibility disputes between them arising out of or relating to this Agreement shall be submitted to studies, economic analyses of alternate solutions and utilitarian considerations of nonbinding mediation as a precondition to any formal legal proceedings. operations end maintenance costs provided for in the Engagement Letter or any Exhibits ARTICLE 18. CONFIDENTIALITY attached thereto,are made on the basis of TKDA's experience and qualifications and represent TKDA's judgment as an experienced and qualified design professional. It is TKDA agrees to keep confidential and not to disclose to any person or entity,other than recognized that TKDA does not have control over the cost of labor,material,equipment TKDA's employees, subconsultants and the general contractor and subcontractors, if or services furnished by others or over market conditions or contractors' methods of appropriate,any data and information furnished to TKDA and marked CONFIDENTIAL determining their prices,and that any evaluation of any facility to be constructed, or by the CLIENT. These provisions shall not apply to information in whatever form that acquired, or work to be performed on the basis of TKDA's cost opinions, must of comes into the public domain,nor shall it restrict TKDA from giving notices required by necessity, be speculative until completion of construction or acquisition. Accordingly, law or complying with an order to provide information or data when such order is issued TKDA does not guarantee that proposals,bids or actual costs will not substantially vary by a court, administrative agency or other authority with proper jurisdiction, or if it is from opinions,evaluations or studies submitted by TKDA to CLIENT hereunder. TKDA reasonably necessary for TKDA to complete services under the Agreement or defend assumes no responsibility for the accuracy of opinions of probable project costs or itself from any suit or claim. construction costs,and provides these estimates for the sole convenience of the CLIENT ARTICLE 19. UNDERGROUND UTILITIES for the purposes of general project budgeting. If authorized in the Engagement Letter,TKDA and/or its authorized subconsultant will ARTICLE 10. CONSTRUCTION PHASE SERVICES conduct the research that in its professional opinion is necessary and will prepare a plan CLIENT acknowledges that it is customary for the Architect or Engineer who is indicating the locations intended for subsurface penetrations with respect to assumed responsible for the preparation and fumishing of Drawings and Specifications and other locations of underground improvements. Such services by TKDA or its subconsultant will construction-related documents to be employed to provide professional services during be performed in a manner consistent with the ordinary standard of care. The CLIENT the Construction Phases of the project,(1)to interpret and clarify the documentation so recognizes that the research may not identify all underground improvements and that the furnished and to modify the same as circumstances revealed during bidding and information upon which TKDA relies may contain errors or may not be complete. construction may dictate, (2) in connection with acceptance of substitute of or-equal The CLIENT agrees,to the fullest extent permitted by law,to waive all claims and causes items of materials and equipment proposed by bidders and contractor(s), (3) in of action against TKDA and anyone for whom TKDA may be legally liable,for claims by connection with review of shop drawings and sample submittals,and(4)as a result of CLIENT or its contractors for delay or additional compensation relating to the 1 and in response to TKDA's detecting in advance of performance of affected work identification,removal,relocation,or restoration of utilities,or damages to underground inconsistencies or irregularities in such documentation. CLIENT agrees that if TKDA is improvements resulting from subsurface penetration locations established by TKDA. not employed to provide such professional services during the Construction Phases of the project,TKDA will not be responsible for,and CLIENT shall indemnify and hold TKDA (and TKDA's professional associates and consultants) harmless from, all claims, TKDA GENERAL PROVISIONS JULY 2009(E10) 10 City of Elk River I Municipal Utilities Building Study 154 Working with you to build it right Peter M. Brozek, AIA Project Manager peter.brozek©tkda.com • 651.292.4537 NMI 444 Cedar Street, Suite 1500 TKDA Saint Paul, Minnesota 55101-2140 www.tkda.com 155