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4.3. SR 05-15-2000'~ity of iver MEMORANDUM Item #4.3. TO: FROM: DATE: SUBJECT: Mayor and City Council Patrick Klaers, City Administrator May 15, 2000 Community Recreation Update Councilmember Paul Motin is our city representative on the Community Recreation Board. Michele Bergh is the Recreation Manager. The next Community Recreation Board meeting is Monday, May 15, 2000. Attached for your review is this agenda packet. At this City Council meeting, Paul is scheduled to present an update on recent community recreation activities. s: \ co uncil\ comre cud. doc 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425 Monday, May 15, 2000 La Rose's, Elk River 11:45am COMMUNITY RECREATION BOARD AGENDA Pat Klaers City of Elk River o Call meeting to order 11:45 a.m. Consider May 15, 2000 Agenda Routine Items a. Approve April 17, 2000 Community Recreation Board Minutes Discussion/Board Action Items Position profiles for Secretary/Receptionist and Manager positions a. Memo from Pat Klaers regarding this (will be mailed separately) Staff Reports/Informational Updates - report enclosed a. Summer Registration b. Staff c. Intern d. Youth Associations e. Emporium Community Reports a. Elk River b. Hassan Township c. Otsego d. Rogers e. ISD 728 Set next meeting Consider June 19, 2000 as the next regularly scheduled meeting 8. Adjournment Your attendance is always important. If you cannot make the meeting, please arrange to send an alternate. Please plan to arrive and have your meal ordered or help yourself at the buffet and be ready to begin meeting at 11:45 a.m. Monday, April 17, 2000 La Rose' s, Elk River COMMUNITY RECREATION BOARD MINUTES Attendance: Community Recreation Board Members: Mark Strater - ISD 4/728, Paul Motin - City of Elk River, Virginia Wendell - City of Otsego, Gary Eitel - City of Rogers, Roger Rosenquist - Hassan Township City Representatives: Pat Klaers - City of Elk River Staff: Charlie Blesener - ISD #728 Community Education, Michele Bergh - Community Recreation 1. Called meeting to order 12:05 p.m. Consider April 17, 2000 Agenda Motion to approve made by Paul Motin, seconded by Roger Rosenquist. 5-0. o Routine Items a. Approve March 20, 2000 Community Recreation Board Minutes Motion to approve made by Paul Motin, seconded by Virginia Wendell. 5-0. Discussion/Board Action Items Position profiles for Secretary/Receptionist and Manager positions Motion to table discussion until next meeting made by Gary Eitel, seconded by Roger Rosenquist. 5-0. 5. Staff Reports/Informational Updates - report attached o Community Reports a. Elk River - Boys and Girls Club celebration today. Have 700 members to date. b. Hassan Township - Working on a development, may have room for a field or two. c. Otsego - New golf course on 39 to open in August. d. Rogers - Sitting down with Rogers Elementary to look at putting a park around the school. e. ISD 728 - Continuing to look at pool repairs. Charlie has been asked to make formalized requests to municipalities for money to help with this. They are also working on the next bond issue. They hope to have something more final in June. Set next meeting May 15, 2000 set as the next regularly scheduled meeting o Adjournment Motion to adjourn made by Gary Eitel, seconded by Roger Rosenquist. 5-0. Michele Bergh Staff Report May 2000 Summer Registration Registration is going very well. We have taken in 725 registrations since the brochure was delivered April 26th through May 6th. 620 of those occurred at our office, 35 were from the registration at Rogers Junior High on May 4th and 70 were from the big registration on May 6th with CE and ECFE. Staff Darci is doing well. There is a lot to learn and it will take some time. Ben, our key summer staff person will be back to work in two weeks. He will be doing a lot of the organizing for summer and I will have him work closely with Darci to train her on what needs to be done when we run a program. I am just starting to put together the staffing picture for summer and don't think I will need to hire very many new staff as we have many returning staff members. Intern for Summer Our intern will start the beginning of June and will be working primarily with the Adopt-A-Park program. She will be working 30 hours a week for 10 weeks. She will also be working some of the other programs we have set up. Youth Associations We have finally completed the master schedule for field usage. This was a bigger project this summer than normal (although it is always a big project) due to several scheduling errors on the part of Mississippi Baseball; one of the groups Youth Baseball is affiliated with. There were several games that were scheduled on the same fields as another game and the game schedule was very heavy in May and empty in June. This took a lot of time coordinating and had to be redone several times as they switched games around. We now have most of the practices scheduled for the season and the master schedules have been distributed to those who need it. The remaining calls will be from coaches wanting to reschedule or add to their practice schedule. Emporium Continues to be busy, especially the concerts. We are getting many requests to add concerts throughout the summer and are trying to hold them off, as I don't believe it will be easy to get staff on the weekends. I'm trying to stick to Fridays and this is becoming difficult. One possibility is weekday shows during the summer where it's one or two bands and a lower key so we don't need so many staff people to work them. We are also trying to get the word out that Emporium is open during the summer an we're trying to come up with some activities that students can do anytime they want to come in here.