5.8. SR 06-07-2004
Item 5,8.
MEMORANDUM
TO: Mayor and City Council
FROM: Pat Klaers, City Administrator
DATE: june 7, 2004
SUBJECT: Boys and Girls Club Presentation
Representatives of the Boys and Girls Club will be in attendance at this City Council meeting
to make a presentation regarding the current status of the Boys and Girls Club and to
request a city partnership in funding two positions. Mayor Klinzing, Finance Director Lori
Johnson, and myself met with representatives of the B & G Club on April 27, 2004 to
discuss B & G Club activities and city-B & G Club partnerships, especially as it relates to city
funding for positions and programs.
The city and B & G Club have come to a mutual understanding that continued funding of
the position that is in charge of recycling activities is no longer appropriate based on what
work the position does and based on the state law requirements for use of the landfill
abatement funds.
The new funding request for positions (described in the attached material from the B & G
Club) would have to come out of the city general fund. No funds are in the 2004 budget for
this expenditure. Funds could be included in the 2005 budget, depending on City Council
priorities. The city cannot simply give the B & G Club a "contribution" and can only
provide the B & G Club with funding for positions or programs that are beneftcial to the
city and related to city issues. By funding these positions or programs through the B & G
Club, it eliminates the need for the city to undertake these positions or programs. An
alternative to this request for funding from the B & G Club may be for the city to continue
to support the B & G Club environment and recycling project but to use general fund
money and not landfill money for this support.
The City Council needs to discuss whether or not the city should be supporting, by way of a
contribution of general fund monies, any positions/programs that the B & G Club offers.
s: \ Council \ Pat\2004 \BoysGirls060704.doc
BOYS & GIRLS CLUB
OF ELK RIVER
905 6th Street, Elk River, MN 55330 ------------ 763-241-5000
June 3. 2004
Dear Pat Klaers and Elk River City Council,
Enclosed you will find our latest annual report/brochure, and a couple of
recommendations pertaining to curriculum and expenses that we want to strengthen and
focus on.
Most important, words cannot satisfactorily express our sjncere thanks you for all the city
has don.e for the Boys and Girls Club. Since the club opened, the support from the city
has been on going and vital to our existence. THANK YOU SO MUCH!
Our local Club mission focuses heavily on establishing and maintaining partnerships
throughout the community. We are thankful for our present agreement with the city, it is
a wonderful partn.ership, and we are always ready to accommodate the city on whatever
usage is desired, We can help kids a lot together.
We are specifically asking the city to help us financially beyond the $15,000 that the city
already gives us per year. Obviously, you already help us, but as a somewhat new charity
for kids, it does take some years for non-profits like us to get rolling. The two proposals
enclosed specifically ask for continuing development of needed positions, These
positions focus on outreach to disadvantaged youth, with added emphasis on the teen
population. These two new partial positions may work directly with your recreation
department to ensure that the highest quality services are being offered.
Each attached proposal describes a partial position with costs. One of the requests is
$15,940, and the other is $4660. (This is our request)
Thanks for giving us the opportunity to visit with you. Any type of support is always
appreciated.
Sincerely,
:?~
Duane Howard - Boys and Girls Club
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Pro2ram Director Position:
(year-round position effective September, 2004)
In addition to the regular Program Director Job Responsibilities, we are proposing
these additional duties centered on Youth Outreach:
Youth Outreach:
5 hours/week
This involves membership outreach by visiting local apartments and housing
developments in lower income areas to distribute Club and membership information,
This involves bringing Club information to local schools, community youth
organizations, and additional agencies which promote youth education and other services.
This involves documentation of all outreach activities with monthly reporting to the
Assistant Director of Operations.
Trainine::
Youth Development Conference lIyear
Outreach Bud2et:
Administrative Costs:
Office Support
5 hours per week at $16/hour (includes benefits )=$80/week
In-kind by BGCER
In-kind by BGCER
$4, 160/year
Trainings:
lIyear at $500/event
$500
Program Supplies
In-kind bv BGCER
REQUESTED AMOUNT:
$4,660
Teen Coordinator Position:
(year-round position effective September, 2004)
Proerams:
Two weekdays each week: (2:15-6:15pm)
Movie Critic involves watching a movie and writing up a movie review.
Physical Education includes open gym and pick-up games. clinics and leagues.
Technology includes Youth Net, Web page design and Digital Arts programming.
Career Prep includes learning how to fill out a job application, interviewing skills and
goal setting techniques.
Money Matters incorporates interactive exercises to teach young people the basics about
checking accounts, investments and saving for their future.
Two weekday nights each week: (6:00-9:00pm)
After Hours-all facility open to teens including teen bands, karoke, league play,
On~e every two months
Teen Outing: A variety of destinations will be used as an incentive for those teens who
successfully participate in the Teen Educational Programs, Ex: Twins game
Prep time:
4 hours ea~h week (one hour per shift)
Program research and development, community and member outreach.
Trainine:
Program training 2/year
Youth Development Conference
Teen Supreme Conference
Administrative Costs:
Offi~e Support:
Teen Prof!ram Bude:et:
In-kind by BGCER
In-kind by BGCER
Salary:
18 hours per week at $15/hour= $270/week
$ 14,040/year
Trainings:
2/year at $500/event
$1,000
Program Supplies:
In-kind by BGCER
Outings:
6/year at $150/event/transportaion costs
(Other costs will be fee based)
j2QQ
REQUESTED AMOUNT
$15,940
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II Boys & GIRLS CLUB ELK RIVER & ZIMMERMAN II
Annual Report 2003
"A community place with a professional staff, serving kids in a safe and caring environment"
A letter from the Executive Director
WHY IS THERE A BOYS AND GIRLS CLUB IN OUR COMMUNITY?
We are a special place, operating when the schools are closed. We provide a safe, caring,
educational, and self esteem building place for youth, during after school hours and during
the summer, The fundamental premise of the Boys and Girls Club of Elk River is that
young people are too important a community asset to leave to chance. In a world of
blended families, families where both parents work - (many out of the community), single
parent families, and with the ever present temptations of legal and illegal drugs, many kids
need a supportive sanctuary where they can learn about themselves and be mentored, At
the Club they learn about setting positive personal goals, and learn skills which will help
them achieve their dreams, in an enriching environment rather than roaming the streets in
their quest for fun and identity, At Club sites in Elk River and Zimmerman, over 90 kids
per day. between the ages of 5 to 20. learn the fundamentals of good citizenship during
after school hours while having fun at the same time! Homework tutoring is just one of
the many character building programs.
The creation of the Club had its origins in a Community Youth Task Force study com-
pleted in 1996, it concluded. among other findings that there was a need within the com-
munity ....,to create safe places for youth to gather." As time passed. Community leaders
became additionally concerned with the dramatic increase in juvenile crime and influx of
gang activity, The first Boys and Girls Club open in Elk River on November 29, 1999. and
in Zimmerman in 200 I, as a response to student and community surveys. The clubs served
over 700 youth in direct memberships in 2003, and each year about 4000 other youth,
The Club's mission is "To inspire and enable all young people, especially those
from disadvantaged circumstances, to realize their full potential as productive,
responsible and caring citizens."
THE CLUB - A SAFE HAVEN FOR YOUTH IN TROUBLED TIMES.
The needs served by the Club have not gone away! The Sherburne County Attorney
continues to open juvenile felony and misdemeanor files on local youth, Several years ago,
Elk River had one of the highest teen suicide rates in the country and continues to report
"epidemic" rates of attempted suicide. Drugs and alcohol are readily available to even the
youngest in our communities, Bullying behavior in our schools is on the rise. Once child
behavior reaches a certain negative point, costly counter-measures are required such as
out of home placements. In Sherburne County, it costs $67 to $212 per day to
place a local child with a foster family or in other juvenile facilities. In 2003, 93
kids were placed out of the home for a total expense to the taxpayer of
$648,428.
Our Club sites in Elk River and Zimmerman respond to these alarming statistics by provid-
ing a range of healthy, fun and educational activities during the high risk times of aher
school and summers; by providing and enforcing a drug free zone at our two facilities; and
by offering adult and youth mentors whose primary role is to influence Club members into
making healthy life-style choices. We do this at a cost of $300 per child for an entire
year!
We serve all youth, and parents and children often tell us that the Club helped
them to stay focused, and helped them to "make it", and sometimes excel in
times of need.
HOW ISTHE CLUB FUNDED
Only 4% of the Club's total budget is paid for by member dues, Maintaining these low
membership dues is a deliberate choice by the Club's Board of Directors, The Board feels
that no child should be excluded from benefiting from membership in the Boys and Girls
Club of Elk River, The Club is a local non-profit charity, with a 20 member board, and with
membership in a national organization, Most revenue is from individuals, businesses,
grants, some corporations, and local service organizations such as the city, Uons, and etc.
How you can help---
It costs money to provide a trained and professional staff to work with your children, as
well as to maintain two facilities that are flexible enough to provide a variety of activity
choices to BGCER members, It also costs more money in the long run to not support the
Club, its staff. facilities and programming, because the Club offers a positive alternative to
the negative influences on our children that are here today and certainly will be present
into the near future, Now is the time to help this community organization.
Sincerely,
Duane Howard - Executive Director
Our Board and Staff
Executive Commitee 2003
Todd Plaisted, President
Laurie Kerr, Vice-President
Don Heinzman, Secretary
Bruce Bromen, Treasurer
Board Members 2003
John Babcock
Jim Barthel
Jeff Beahen
Linda Braun
Don Carlson
Deb Dehn
Jayne Dietz
Harold Gramstad
Scott Gudmundson
Roger Hebeisen
Patsy Kropuenske
Nelda Remus
Darryl Thompson
John Weicht
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Administration
Duane Howard, Executive Director
Lana Huberty, Asst. Director Operations/Program Director
Rhonda Peterson, Office Manager/Rental Coordinator
Amanda Stone, Program Director Elk River
Julie Luttrell, Program Director Zimmerman
Our staff is dedicated and well educated having: Mas-
ter's, Bachelor's and Associate Degrees in Education,
Psychology, Administration, Park and Recreation, Busi-
ness and the Arts, In addition, we employ highly recom-
mended students from area schools.
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~
.....
Income, Expenses, Statistics
'----------...... ... ---- ..----
Income - 2003
Dues from members: $5924
United Way: $8433
Service/Community Groups: $34,979
Summer programs/Special Events: $19,302
Room Rentals: $17,347
Business/Corporate Contributions: $44,626
Individual/Family Contributions: $10,876
Fundraising Events: $58,555
Grants: $81,476
Rebates/Refunds: $614
Total Income Received 2003: $282,132
Expense -- 2003
Fundraising Expenses: $9158
Utilities/Building Expense: $25,579
Office/Club Expense: $84,784
Programming/Training Expense: $161,937
Total Expenses Paid Out 2003: $281,458
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~ i Total Membership 664+ I ~
o Dai Iy Average Attendance 80 I ~
: ! Over 4,000 kids served through community I 0
o I involvement programs. J [J
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2003 Club Statistics
... ... - ...
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~ Special thanks to the
:; following individualsl
u organizations for their
u contributions:
u Furniture & Things IT
u Ace Solid Waste Faydo, Mark i}
u Alcoa Nike Factory Store U
A Anderson, Doris & Dan Panera Bread-Elk River rr
; Becker Furniture World Pattison, Steve JI_
fr Blackwoods Bar & Grill Reimer, Scott ~
V' Bromen Systems Riverview Community Bank ~
U Coborn's Superstore Elk River Rubin, Joy !~
U Daddy O's . Thompson Trophies U
U Elk River Country Club Walmart of Elk River U
U Elk River Lions tr
u Elk River Women of Today tr
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- --- - --- ----- - - ----._--- ~- I
Program Highlight~
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o Program Highlights included many 0
o things this past year. It's hard to choose just a 0
o few............... ... 0
0 . Power Hour-this program allows mem- O
0 bers to do their homework in a quiet, 0
C supportive setting while earning incentive 0
points. Members can then use their
0 "Power Points" to purchase various items 0
0 including Nike shoes and apparel. 0
0 . Proiea Learn-this is also a homework 0
0 program but includes the use of tu- 0
0 tors, writing activities, discussion and 0
goal setting as well as possible com-
O munity service projects. C
0 . Torch Club-a young leadership pro- D
D gram to teach members the impor- 0
1 tance of community service. 0
!J
o · Smart Moves-Nationally recognized 0
n program that helps young people re- O
u sist alcohol, tobacco and other drugs
0 as well as sexual responsibility 0
U . Smart Girls-a program to teach girls 0
1 ages I 0-15 about healthy attitudes 0
LJ
0 and lifestyles. 0
o · Scholarshop-a program designed to aid 0
D members in post-secondary decisions 0
0 and career choices. 0
. Passport to Manhood-a program to
0 teach boys ages 11-14 positive values 0
0 and responsible behavior. 0
o · Ultimate Journey-an environmental 0
0 program designed to teach members 0
0 about plants and animals. 0
o · Fitness Authority-a program to teach 0
D members the importance of physical 0
activity, positive use of leisure time
C and positive stress management skills. 0
o . Culture Club-through participation in 0
0 discovery-based activities, members 0
0 develop an awareness of the environ- 0
0 ment and acquire a better under- 0
0 standing of how human actions affect 0
0 natu reo 0
. Kids In Control-a safety awareness pro-
D gram covering home alone skills, fir~t 0
0 aid, severe weather, conflict resolu- 0
0 tion, water safety, neighborhood 0
0 safety, and anger management. 0
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I A Special Thank You to Our Donors-Your Generosity does make a difference 1
All of our 2003 donors are special, $300+ Sportech Gramstad, Ross & Anita
every dollar donated puts us closer to
our goals every year. Thank vou I!!!!!! All Tool Manufacturing Steve's Elk River Nursery Great MN Girls Scouts
$10.000+ B & 0 Plumbing Sysco Minnesota Hamernick, Debra
Boys & Girls Club of America Babcock, EP Terpstra, Black & Moore Heemsbergen, Melvin & Marlys
City of Elk River Babcock, John Tveite, Mike Home Security Abstract
Elk River Lions Beaudry, Mel United Family Mortgage Howard, Duane & Claudia
Great River Energy Braun, Linda Vandenberg, Robert Huberty, Lana
Waste Management - Elk River Bromen, Bruce Vision of Elk River Jansen Homes
$5.000+ Central States Health Weide, Mike John Osterman Real Estate
Bank of Elk River Christian Builders Wenck, Norman Johnson, Tracey
Beaudry Oil Chuba Companies Woodland Development Corp. JT Miller Company
Caring Rivers United Way Cretex Companies Ziegler Construction Kaiser, Timothy
Plaisted Companies Dolphin Car Wash $100 + Kemper Drug
Township of Livonia Dynamic Design Adams, Bryan & Janet Kiwanis Club of Elk River
~2,500+ E & 0 Tool & Plastics American Family Insurance-Agent Koenig, Larry
ECM Publishers Bonnie Koste Kothman, Shiela
Cargill (Elk River & Big Lake) Elk River Ford American National Bank Lefebvre, Richard
McChesney, Todd Elveru, Richard Anderson AO Enterprises Lewandowski Family
Plaisted, John & Chris Flowers Plus of Elk River B & B Billiards Life Skills Driving School
Plaisted, Todd & Elise Fossum, Diane Bernick's Pepsi Mulroy, James
J1 ,000+ Hearthstone Builders Blood, Charles & Mary Nadeau's
Barthel, Jim & Sandra Heinzman, Don & Elizabeth Boyle, Jim Palm Brothers
Century 21 Holiday Home Tour Howerton, Monte & Bonnie Breze Industries Pensinger, Chris Dr.
Connexus Energy Jarmoluk, Patti Buhl , Gregory Saxon Motors
Eddy Family Foundation John Oliver & Associates Burns, Julie Scherazade
Elk Dental Center Johnson, Doug & Diana Canterbury School Schmidt, Bruce
Elk River Fire & Ambulance Kropuenske, Duane & Patsy Carlson, Kathryn Shellum, Edward & Debra
Elk River Machine Company Kuester, John & Louise Central States Health Sherburne Lodge #95
Elk River Women of Today Landcor Inc. Christiansen, Lyle Sproessig, Richard
First National Financial Services McChesney, Todd Contour Mold TLE Design
Fleming, Mike McManus, Catherine Dan Swanson Construction T upperware
Gramstad Homes Metal Craft Daddy O's Twin Pine Earthworks
Houlton, Kendall Moos, George Mrs. Darkenwald I nc, Universal Assurors Agency
Josten's Morgan, Steven Dehn, Debra Vancers, Ivars
Kerr, Mike & Laurie Peterzen, Tim & Jackie Delta Design & Fabrication Inc, VanPatten, Marilyn
Leonard, Rachel Riverside Development Co. Diedrich, Chris Wells Fargo Bank-Elk River
Schroeder Construction Riverview Community Bank Doppler, Mary Wendt, James
Sherburne County Abstract Rudquist. Barbara Elk Plaza Dental White Dove Appraisals
TCF National Bank Rudquist, Joyce Elk River Foot & Ankle Clinic Wingard, Mike
Thompson, Darryl Schroeder Construction Elk River High School Students Zabee, George
Voices for Community Choices Schroeder, Rick & Patti Elk River United Methodist Zylstra Harley Davidson
Walmart Foundation Sherburne County Freeway Motors Every effort was made to include all do-
Weicht & Associates Gohl, Glenn & Karen nors, please accept our sincere apol-
Softpac ogy if your name was omitted,